Eastern Green Marketing — no product or quantity yet — no route yetTrade 1037898

Sold and bought, invoiced and billed

The lines

This trade carries no line at all, so there is nothing to price. Owner: Quenton.

The ledger

Invoiced AUD 36,512.00, and the ledger carries nothing outstanding against it. Billed to us AUD 7,326.49, and the ledger carries nothing outstanding against it.

Deposit and release

Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.

No instalment is recorded on this invoice, so the whole invoice is due before release.

No release has been recorded on this desk for this trade.

Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.

Open invoices for Eastern Green Marketing, each with its state

Changes in Xero

Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.

What this trade made

Vision International's bills against the rate card

Nothing is billed above the card.

• Bill 00232590: not compared. the record does not hold the mode (air or sea), both ports, the departure date (no shipment departure, waybill issue date or executed date is held)

The documents

The three a trade must be able to show

This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.

Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.

0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.

What is waiting, and on whom

1 thing is missing, behind 5 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.

The freight

No shipment is recorded on this trade.

Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00232590, AUD 2,781.70.

No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.

The parties

Addresses and their state

Writing to us on this trade: Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Nat nat@easterngreen.com.sg; Lovely Joaquin lovely@obsidianadvisory.com.au; Phytosanitary Accounts accounts@phytosanitaryservices.com.au; Amy Gordon amy@phytosanitaryservices.com.au; Jenny jenny@easterngreen.com.sg; Dannielle White dannielle@phytosanitaryservices.com.au; VIF Export bneexport@vision.com.au.

The eleven stages

A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.

This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.

What disagrees with the old record

Nothing the old record says about this trade disagrees with the evidence this record holds.

What has happened, in one order

Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.

Showing documents only. Show everything.

6 lines carry no time at all and sit at the end.

Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 16:14 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 16:14 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 16:14 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 16:14 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 15:44 AEDT; WhatsApp messages at 9 Oct 2026 16:12 AEDT; WhatsApp pictures at 9 Oct 2026 16:13 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.

The acts

James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.

At ORDER

What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.

Documents

Send

Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.

• issue a document
• generate order
• allocate the customer
• confirm supply
• set sell price
• set the incoterm and the payment term
• flag an allocation disagreement

What takes it forward

TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.

• record a purchase order that went out
• mark the invoice of record
• mark it reissued

Move it on

It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.

Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.

At any stage

• record an outside fact
• correct a fact
• link this message to a trade
• set a hold
• lift a hold
• open a question
• answer a question
• handled outside the system
• raise a gap
• settle a disagreement