JHF Australia Exports, invoiced 4 Dec 2025, AUD 3,840.00 (1037908)
10 PAID OUTWhere it stands
- Where the goods are: no shipment in flight (no booking, departure or arrival held)
- What the customer has been told: they book their own freight, so the journey updates are theirs
- Receivable: nothing; the invoice is paid
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | The buyer books the freight |
| Received by the forwarder | The buyer books the freight |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-0270 |
The S & J Pappalardo Family Trust linked by document number match |
AUD 3,311.04 paid AUD 3,311.04, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 15 Dec 2025 no term printed on it |
| invoice 1037908 |
JHF AUSTRALIA EXPORTS PTY LTD linked by named on the document |
AUD 3,840.00 paid AUD 3,840.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 18 Dec 2025 no term printed on it |
Invoiced AUD 3,840.00, and the ledger carries nothing outstanding against it. Billed to us AUD 3,311.04, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for JHF Australia Exports, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
| Trade P&L | total |
|---|---|
| Revenue | AUD 3,840.00 |
| Cost of goods so far | AUD 3,311.04 |
| Gross profit | Incomplete: freight bill not in |
| Gross margin (% of revenue) | Incomplete: freight bill not in |
| Markup (% on cost) | Incomplete: freight bill not in |
After the trade: quoted against billed
Not compared. The bills the desk has linked to this trade are not enough to compare: only the Xero lines the trace tied to it are held, and there is no quote stack to set them against.
This trade is closed. Reviewed 9 Oct 2026.
What it cost
From the Xero bill lines the trace tied to the trade (x_cost_lines).
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 250.00 | SHIPMENT MANAGEMENT / DOCUMENT FEE DUBAI AIR FREIGHT (Phyto Services Pty Ltd bill INV-10146) |
| Produce | AUD 3,328.00 | Mango Sales MGD251338 Kensington Pride Mangoes (The S & J Pappalardo Family Trust bill INV-0270) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
1 message came in on this trade with nothing going out after it. The oldest is Brisbane Central Beefsteak & Burgundy Club on 19 Aug 2026 15:43 AEST, 51 days ago: Invoice INV-0270 from Brisbane Central Beefsteak and Burgundy Club for Quenton Carter. The last thing that went out from us on this trade was 8 Dec 2025 15:41 AEDT.
1 thing is missing, behind 3 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Two sources disagree | costed against billed: Departmental permit and tonnage | James McNamara open 3 days no by-when set |
Freight
The freight
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
Nothing in the feeds bears on this trade today.
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | JHF AUSTRALIA EXPORTS PTY LTD | the counterparty record |
| Billed us | The S & J Pappalardo Family Trust | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| JHF AUSTRALIA EXPORTS PTY LTD | Paul Morgan +61418561135 | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | admin@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | Christina Yalda christina.y@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | Ernie Moral ernie.m@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | jhfauaccounts@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | jhfauprotein@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | Maria Paula dos Santos maria.p@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | Paul Morgan paul.morgan@jhfltd.com.au | unproved |
| JHF AUSTRALIA EXPORTS PTY LTD | rose.p@spinneys.com | unproved |
Writing to us on this trade: Brisbane Central Beefsteak & Burgundy Club messaging-service@post.xero.com; Angela Lim angela.lim@ctfreight.com; Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Josie Pappalardo messaging-service@post.xero.com.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
reached dated 16 Jan 2026, with no grade recorded disputed, two readings, both shown, neither chosen.
|
no evidence |
| PAID OUT needs document |
reached dated 8 May 2026, with no grade recorded |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing mail only. Show everything.
what was said Brisbane Central Beefsteak & Burgundy Club · in · email
Invoice INV-0270 from Brisbane Central Beefsteak and Burgundy Club for Quenton Carter
Invoice INV-0270 from Brisbane Central Beefsteak and Burgundy Club for Quenton Carter … [only the opening of this message is held]
what was said Exports · out · email
RE: Invoice INV-0270 from SJ Pappalardo
Hi Lovely, This is for PO 1037908
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what was said Exports · out · email
1037908 / JHFFVSP5576 DOCUMENTS – SPINNEYS
Hi Team, Please find attached commercial invoice for JHFFVSP5576. Please don’t hesitate to contact me should you have any queries. [only the opening of this message is held]
what was said Exports · out · email
1037908 / JHFFVSP5576 DOCUMENTS – SPINNEYS
Hi Team, Please find attached commercial invoice for JHFFVSP5576. Please don’t hesitate to contact me should you have any queries.
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what was said Angela Lim · in · email · 2 of our mailboxes hold it
RE: JHFR/SPINNEYS - 128 X KP Mangoes - 1037908 - ETD: 02/12/2025 - SYD to Dubai
No. All everything under JHF and payer also Spinneys. Thank you.
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what was said Exports · out · email
RE: JHFR/SPINNEYS - 128 X KP Mangoes - 1037908 - ETD: 02/12/2025 - SYD to Dubai
Hi Angela, Were the documents and RFP raised under Carter and Associates? If so, can you please forward through a copy of the RFP, Phyto, COO and any other relevant documents for this job for traceability? [only the opening of this message is held]
what was said Exports · out · email
RE: JHFR/SPINNEYS - 128 X KP Mangoes - 1037908 - ETD: 02/12/2025 - SYD to Dubai
Hi Angela, Were the documents and RFP raised under Carter and Associates? If so, can you please forward through a copy of the RFP, Phyto, COO and any other relevant documents for this job for traceability?
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what was said Angela Lim · in · email · 2 of our mailboxes hold it
RE: JHFR/SPINNEYS - 128 X KP Mangoes - 1037908 - ETD: 02/12/2025 - SYD to Dubai
Hi Team, This shipment already packed and gone. JHF requested us to book and we have done with JHF. Thank you.
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Show all 18 lines — 10 older lines not printed.
3 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:42 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:42 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:42 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:42 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:42 AEDT; WhatsApp pictures at 9 Oct 2026 17:43 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| phytosanitary certificate | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.