Aseel Regional General Trading & Contracting Co, invoiced 12 Feb 2026, USD 16,200.00 (1038025)
10 PAID OUTWhere it stands
- Where the goods are: booked with the carrier, not yet departed (the shipment record)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing; the invoice is paid
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-10714 |
Phyto Services Pty Ltd linked by document number match |
AUD 275.00 paid AUD 275.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 19 Feb 2026 no term printed on it |
| bill Commision - 1038025 |
Johan De Bruin linked by named on the document |
AUD 426.17 paid AUD 426.17, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 20 Mar 2026 no term printed on it |
| invoice 1038025 |
ASEEL REGIONAL GENERAL TRADING & CONTRACTING CO linked by named on the document |
USD 16,200.00 paid USD 16,200.00, outstanding USD 0.00 no instalment is recorded against this document |
Paid due 30 Mar 2026 no term printed on it |
Invoiced USD 16,200.00, and the ledger carries nothing outstanding against it. Billed to us AUD 701.17, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Aseel Regional General Trading & Contracting Co, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
| Trade P&L | total |
|---|---|
| Revenue | AUD 22,724.40 |
| Cost of goods so far | AUD 701.17 |
| Gross profit | Incomplete: freight bill not in |
| Gross margin (% of revenue) | Incomplete: freight bill not in |
| Markup (% on cost) | Incomplete: freight bill not in |
After the trade: quoted against billed
Not compared. The bills the desk has linked to this trade are not enough to compare: only the Xero lines the trace tied to it are held, and there is no quote stack to set them against.
This trade is closed. Reviewed 9 Oct 2026.
What it cost
From the Xero bill lines the trace tied to the trade (x_cost_lines).
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 250.00 | SHIPMENT MANAGEMENT / DOCUMENT FEE KUWAIT AIR FREIGHT (Phyto Services Pty Ltd bill INV-10714) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
8 messages came in on this trade with nothing going out after them. The oldest is Johan De Bruin on 17 Mar 2026 19:59 AEDT, 205 days ago: 1038025. The last thing that went out from us on this trade was 18 Feb 2026 10:24 AEDT.
Nothing is open on this trade.
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
transport document 176-25658360 | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 21.8%, more than 15%. Futures USD 102.96 (Fri 9 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | ASEEL REGIONAL GENERAL TRADING & CONTRACTING CO | the counterparty record |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Billed us | Johan De Bruin | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| Phyto Services Pty Ltd | accounts@phytosanitaryservices.com.au | unproved |
| Johan De Bruin | Johan De Bruin globalmarketingjcj@gmail.com | unproved |
| ASEEL REGIONAL GENERAL TRADING & CONTRACTING CO | info@aseelregional.com | unproved |
| ASEEL REGIONAL GENERAL TRADING & CONTRACTING CO | mohamed samy msamy@gyardplus.com | unproved |
Writing to us on this trade: Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Johan De Bruin globalmarketingjcj@gmail.com; Angela Lim angela.lim@ctfreight.com; Amy Gordon amy@phytosanitaryservices.com.au; Judith Chan judith.chan@ctfreight.com; Phytosanitary Exports exports@phytosanitaryservices.com.au; C.T. Freight - SYD Perishables syd.perishables@ctfreight.com.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
reached dated 17 Mar 2026, with no grade recorded disputed, two readings, both shown, neither chosen.
|
no evidence |
| PAID OUT needs document |
reached dated 20 Mar 2026, with no grade recorded |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
a press James McNamara
strike the reconciliation
and 150 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: Departmental permit and tonnage, for James McNamara
- raised costed against billed: International Freight, for James McNamara
- raised costed against billed: compliance, for James McNamara
- raised costed against billed: produce, for James McNamara
and 189 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
what was said Carter & Associates Finance · in · email · 2 of our mailboxes hold it
RE: 1038025
Hi Johan, I hope you are well. Please see attached file. Thank you Lovely Joy Joaquin Accountant
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what was said Johan De Bruin · in · email · 2 of our mailboxes hold it
Re: 1038025
Hi Lovely Please send me the swift for the payment made to Greenyards
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a payment Johan De Bruin
paid out AUD 426.17 · Commision - 1038025
what was said Carter & Associates Finance · in · email · 2 of our mailboxes hold it
RE: 1038025
Hi Johan, Confirming payment has already been received. @James McNamara<mailto:james@carterandassoc.com.au> @Quenton Carter<mailto:quenton@carterandassoc.com.au> please let me know if we will process their invoices? Thank you. Lovely Joy Joaquin Accountant
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a payment Phyto Services Pty Ltd
paid out AUD 275.00 · INV-10714
what was said Johan De Bruin · in · email · 2 of our mailboxes hold it
1038025
Hi Lovely, Can you please: 1. Confirm receipt of the funds per this bank transfer statement for USD16,180.00 2. Confirm whether this represents 100% of the 1038025 invoice value. I think it is $20.00 less and this is for transfer fees. 3. Reconcile all related COGS on that trade. 4. Calculate GP on that trade. I worked on the following COGS Watermelon = AUD0.80 per kg Freight to Kuwait = AUD 3.65
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a payment ASEEL REGIONAL GENERAL TRADING & CONTRACTING CO
received USD 16,200.00 · 1038025
against the invoice and not a named instalment.
what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Johan, Please find the attached updated commercial invoice.
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what was said Angela Lim · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Phoebe, Here it is. Thank you.
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Judith, As per customer instruction price has changed again from 4.5 per KG gross to 4.5 per KG net. Please find the attached commercial invoice for stamping.
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what was said Johan De Bruin · in · email
Re: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Phoebe Please have a look at the commercial invoice. Total price should be USD16,200.00 and not USD 17,730.00 USD 4.5 x 3600 = USD16,200.00 Please fix the invoice, get it stamped and send it back to me as soon as possible.
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what was said Amy Gordon · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi James, FYI – After all that, Judith ended up sending the corrected invoice to us so not sure why Angela took the stance with Phoebe and myself on the phone that they weren’t going to do it.
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what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Johan, Please find the attached updated documents. Please don’t hesitate to contact us should you have any further queries.
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what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Johan, Please find the attached updated documents. Please don’t hesitate to contact us should you have any further queries.
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what was said James McNamara · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Angela, The price has changed, this request needs to be undertaken. The shipment is for 6.20pm tomorrow night. I fail to see a viable excuse. I will speak tomorrow with Christian regarding the interactions with our support team PSS. Please confirm.
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what was said Judith Chan · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi, Please see attached CIV stamped.
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what was said Exports · out · email
FW: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
From: Phytosanitary Exports <exports@phytosanitaryservices.com.au> Sent: Thursday, 12 February 2026 7:29 PM To: 'Angela Lim' <Angela.Lim@ctfreight.com>; Exports <exports@carterandassoc.com.au>; Judith Chan <Judith.Chan@ctfreight.com>; Johan De Bruin <johan@carterandassoc.com.au> Cc: Quenton Carter <quenton@carterandassoc.com.au>; Carter & Associates Finance <carterandassoc@obsidianadvisory.com.au>
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what was said Exports · out · email
FW: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
From: Phytosanitary Exports <exports@phytosanitaryservices.com.au> Sent: Thursday, 12 February 2026 7:29 PM To: 'Angela Lim' <Angela.Lim@ctfreight.com>; Exports <exports@carterandassoc.com.au>; Judith Chan <Judith.Chan@ctfreight.com>; Johan De Bruin <johan@carterandassoc.com.au> Cc: Quenton Carter <quenton@carterandassoc.com.au>; Carter & Associates Finance <carterandassoc@obsidianadvisory.com.au>
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what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Johan, Updated – Just waiting on airline to stamp it 😊 Will send through shortly.
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what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Johan, Updated – Just waiting on airline to stamp it 😊 Will send through shortly.
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what was said Phytosanitary Exports · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
You don't often get email from exports@phytosanitaryservices.com.au. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification> Hi Angela, Please urgently update documents and restamp invoice – price updated on invoice.
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what was said Johan De Bruin · in · email
Re: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi As per my initial email. Commercial Invoice to be at USD4.50 per kg. Please change the clearance invoice and get the docs done as soon as possible.
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what was said Angela Lim · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Already sent it. Check your inbox please. Thank you. 😊
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Thank Angela 😊 Please forward the COMP RFP when you can too. Heidi McLaughlin | exports@carterandassoc.com.au<mailto:exports@carterandassoc.com.au> | [A black background with green text AI-generated content may be incorrect.]<https://www.carterandassoc.com.au/>
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what was said Exports · out · email
RE: 1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hello, Please find attached final documents. Heidi McLaughlin | exports@carterandassoc.com.au<mailto:exports@carterandassoc.com.au> | [A black background with green text AI-generated content may be incorrect.]<https://www.carterandassoc.com.au/>
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what was said Angela Lim · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Team, Please see attached docs. * MAWB * PHYTO * COO * CIV & PKL ETA : 14-FEB-26 18:00 Thank you. 😊
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Angela, Apologies – attached.
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what was said Exports · out · email
1038025 - PRE ALERT - ASEEL - WATERMELONS - FLIGHT DETAILS: EK413/13 - EK875/14 - AWB: 176-2565 8360
Hi Team, Please find the attached Packing List with your flight details for your upcoming airfreight to Kuwait. Final docs to follow shortly. Please don't hesitate to contact me should you have any queries.
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what was said Angela Lim · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Team, I cannot find attached docs. Please email me attached docs.
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Angela, COO attached. Please send through the following once available: - AWB - Phyto - Stamped Inv&PL
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Sorry Angela, Update: Please send through the following once available: * AWB * Phyto * Stamped Inv&PL Docs to follow:- * COO – this will be approved tomorrow morning and we will send straight away
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Angela, Thankyou, please find the attached final invoice and packing list 😊 Please send through the following once available: * AWB Docs to follow:- * COO – this will be approved tomorrow morning and we will send straight away
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what was said Angela Lim · in · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Team, Please send us docs. NET weight : 3600Kg Gross weight : 3940Kg Thank you. 😊
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what was said Exports · out · email
RE: 1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Sorry adding in @Johan De Bruin<mailto:johan@carterandassoc.com.au>
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what was said Exports · out · email
1038025 - ASEEL - 12 BINS WM - KUWAIT - 176-2565 8360
Hi Team, Please see start of email chain for this consignment - 1038025 Please find the attached preliminary documents for this airfreight. Please confirm GW once available.
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what was said C.T. Freight - SYD Perishables · in · email · 3 of our mailboxes hold it
RE: New Order - Watermelon - Aseel GT - Kuwait
HI all, Please see booking under 176-25658360 Flight EK413 ETD 13FEB EK875 ETA 14FEB 18:00 Please send us docs ASAP.
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what was said Quenton Carter · out · email · 3 of our mailboxes hold it
1038025 ASEEL
STOCK IS ALREADY in at CTFREIGHT it was delivered 11/02/2026 12 bins by 300 use this stock for this order Kuwait EK 1038025 ASEEL its in AUD must be invoiced in USD 4.00 TRADE APPROVAL REQUEST -------------------------------------------------- **GM REVIEW - PROFIT SUMMARY** Est. Gross Profit (AUD): $4,217.00 Est. Gross Profit (%): 19.51% -------------------------------------------------- **A. TRAD
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what was said Johan De Bruin · in · email · 2 of our mailboxes hold it
New Order - Watermelon - Aseel GT - Kuwait
You don't often get email from globalmarketingjcj@gmail.com. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification> Hi Team Please arrange another load of watermelon for Aseel in Kuwait. Please keep me in the loop every step of the way so that I can alert the client on ETD and ETA Commercial Invoice that goes with the docs to be at $4.50 USD per kg --
a document this platform · made here
commercial invoice
held by CT FREIGHT PTY LTD, Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
packing list
held by CT FREIGHT PTY LTD, Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
transport document
held by CT FREIGHT PTY LTD, Triumph Accounting Pty Ltd T/A Obsidian Advisory.
3 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:01 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:01 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:01 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:01 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:47 AEDT; WhatsApp messages at 9 Oct 2026 17:00 AEDT; WhatsApp pictures at 9 Oct 2026 16:53 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| packing list | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.