Heng Wan Fruit Enterprise, invoiced 23 Feb 2026, AUD 23,424.00 (1038046)
10 PAID OUTWhere it stands
- Where the goods are: booked with the carrier, not yet departed (the shipment record)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing; the invoice is paid
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-11313 |
Phyto Services Pty Ltd linked by document number match |
AUD 275.00 paid AUD 275.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 24 Mar 2026 no term printed on it |
| credit note CN-1038197 |
HENG WAN FRUIT ENTERPRISE linked by named on the document |
AUD 8,064.00 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| invoice 1038046 |
HENG WAN FRUIT ENTERPRISE linked by named on the document |
AUD 23,424.00 paid AUD 15,360.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 9 Mar 2026 no term printed on it |
Invoiced AUD 23,424.00, and the ledger carries nothing outstanding against it. Billed to us AUD 275.00, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Heng Wan Fruit Enterprise, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
| Trade P&L | total |
|---|---|
| Revenue | AUD 15,360.00 |
| Cost of goods so far | AUD 275.00 |
| Gross profit | Incomplete: freight bill, grower bill not in |
| Gross margin (% of revenue) | Incomplete: freight bill, grower bill not in |
| Markup (% on cost) | Incomplete: freight bill, grower bill not in |
After the trade: quoted against billed
Not compared. The bills the desk has linked to this trade are not enough to compare: only the Xero lines the trace tied to it are held, and there is no quote stack to set them against.
This trade is closed. Reviewed 9 Oct 2026.
What it cost
From the Xero bill lines the trace tied to the trade (x_cost_lines).
| Billed | Lines | |
|---|---|---|
| Freight | AUD 4,782.00 | International Freight (CT FREIGHT PTY LTD bill 00866155) |
| Other charges | AUD 335.00 | SHIPMENT MANAGEMENT / DOCUMENT FEE SINGAPORE AIR FREIGHT (Phyto Services Pty Ltd bill INV-10884); ORG - Raising of RFP (CT FREIGHT PTY LTD bill 00866155); ORG - Temperature Recorders (CT FREIGHT PTY LTD bill 00866155) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
13 messages came in on this trade with nothing going out after them. The oldest is C.T. Freight - SYD Perishables on 24 Feb 2026 09:40 AEDT, 227 days ago: RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706. The last thing that went out from us on this trade was 23 Feb 2026 19:54 AEDT.
Nothing is open on this trade.
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
transport document 615-65334706 | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 21.8%, more than 15%. Futures USD 102.96 (Fri 9 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | HENG WAN FRUIT ENTERPRISE | the counterparty record |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| Phyto Services Pty Ltd | accounts@phytosanitaryservices.com.au | unproved |
| HENG WAN FRUIT ENTERPRISE | hengwan@hengwanfruit.com | unproved |
Writing to us on this trade: Phytosanitary Exports exports@phytosanitaryservices.com.au; C.T. Freight - SYD Perishables syd.perishables@ctfreight.com; Judith Chan judith.chan@ctfreight.com.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
reached dated 25 Mar 2026, with no grade recorded disputed, two readings, both shown, neither chosen.
|
no evidence |
| PAID OUT needs document |
reached dated 12 May 2026, with no grade recorded |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing mail only. Show everything.
what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
1038046 – DOCUMENTS - HENG WAN FRUIT ENTERPRISE - GRAPES - FLIGHT DETAILS: SQ7433/24 - AWB: 615-6533 4706
Hi Team, Please find the attached final documents for your upcoming airfreight to Singapore. Please don’t hesitate to contact me should you have any queries.
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what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
1038046
Hi Team, Please see all docs for completed job 1038046.
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what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706
Thankyou Alexander, Please find the attached Final invoice and pack list.
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what was said C.T. Freight - SYD Perishables · in · email · 2 of our mailboxes hold it
RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706
Hi Phoebe, AWB, COMP RFP attached Net: 3456kg Gross: 3985kg Thanks,
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what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706
Hi Alexander, I’ve updated invoice pack list to reflect updated stock. Please find the attached to include updated stock and flight details. Please send through the following once available:- * Net Weight * Gross Weight * AWB * COMP RFP WITH PIH NO.
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what was said Phytosanitary Exports · in · email
RE: 1038046 - Purchase Order - Carter & Associates - Grapes
Hi Team, Please find the attached updated PO for 1038046 to reflect stock received.
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what was said C.T. Freight - SYD Perishables · in · email · 2 of our mailboxes hold it
RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706
Hi Quenton, Please note only 384 ctns have been received for this order Thanks,
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what was said Quenton Carter · out · email · 2 of our mailboxes hold it
RE: 1038046 - HENG WAN - GRAPES - SINGAPORE//615-6533 4706
ETA Tuesday for the Grapes
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Show all 12 lines — 4 older lines not printed.
1 line carries no time at all and sits at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:00 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:00 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:00 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:00 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:47 AEDT; WhatsApp messages at 9 Oct 2026 17:00 AEDT; WhatsApp pictures at 9 Oct 2026 16:53 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| phytosanitary certificate | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.