Frutulip General Trading, invoiced 9 Mar 2026, AUD 18,783.00 (1038077)
10 PAID OUTWhere it stands
- Where the goods are: booked with the carrier, not yet departed (the shipment record)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing; the invoice is paid
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-10381 |
Phyto Services Pty Ltd linked by named on the document |
AUD 275.00 paid AUD 275.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 3 Feb 2026 no term printed on it |
| credit note CN-1038192 |
FRUTULIP GENERAL TRADING LLC (TRN 104145581500003) linked by named on the document |
AUD 551.25 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| invoice 1038077 |
FRUTULIP GENERAL TRADING LLC (TRN 104145581500003) linked by named on the document |
AUD 18,783.00 paid AUD 18,783.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 30 Apr 2026 no term printed on it |
Invoiced AUD 18,783.00, and the ledger carries nothing outstanding against it. Billed to us AUD 275.00, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Frutulip General Trading, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
| Trade P&L | total |
|---|---|
| Revenue | AUD 18,231.75 |
| Cost of goods so far | AUD 275.00 |
| Gross profit | Incomplete: freight bill, grower bill not in |
| Gross margin (% of revenue) | Incomplete: freight bill, grower bill not in |
| Markup (% on cost) | Incomplete: freight bill, grower bill not in |
After the trade: quoted against billed
Not compared. The bills the desk has linked to this trade are not enough to compare: only the Xero lines the trace tied to it are held, and there is no quote stack to set them against.
This trade is closed. Reviewed 9 Oct 2026.
What it cost
From the Xero bill lines the trace tied to the trade (x_cost_lines).
| Billed | Lines | |
|---|---|---|
| Freight | AUD 13,759.74 | International Freight (CT FREIGHT PTY LTD bill 00868572) |
| Other charges | AUD 250.00 | SHIPMENT MANAGEMENT / DOCUMENT FEE DUBAI AIR FREIGHT (Phyto Services Pty Ltd bill INV-11091) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
11 messages came in on this trade with nothing going out after them. The oldest is Phytosanitary Exports on 12 Mar 2026 13:18 AEDT, 211 days ago: RE: 1038077. The last thing that went out from us on this trade was 12 Mar 2026 10:56 AEDT.
Nothing is open on this trade.
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
transport document 176-25660622 | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- Australia's fruit and nut exports to the UAE: AUD 15.3m in 2026-06 to 2026-08, +30% on the same three months a year earlier. More Australian fruit chasing the same buyers (ABS International Trade in Goods, merchandise exports (SITC, country), read 7 Oct)
- Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 21.8%, more than 15%. Futures USD 102.96 (Fri 9 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 9 Oct)
- the UAE: Ramadan 8 Feb to 9 Mar (approximate; moon sighting): a month of evening fruit demand across the Gulf and Malaysia, with shortened working hours at ports and customs. Sea freight to land before it should leave by c. 18 Jan; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
- the UAE: Eid al-Fitr (Hari Raya Puasa) 9 Mar to 12 Mar (approximate; moon sighting): public holidays of several days in the Gulf, Malaysia and Singapore; customs closed; a demand peak just before. Sea freight to land before it should leave by c. 16 Feb; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
- Import duty into the UAE: not held. The trade carries no product line the tariff register can match, so no rate is read for it. (the desk, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | FRUTULIP GENERAL TRADING LLC | the counterparty record |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| FRUTULIP GENERAL TRADING LLC | Jayabalan S accounts@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | Mohammed Afil ap@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | Mohamed Basil import@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | KARTIK | FRUTULIP | DXB kartik@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | MUHAMMED MINHAJ | FRUTULIP | DXB minhaj@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | mohamed@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | qc@frutulip.com | proved |
| FRUTULIP GENERAL TRADING LLC | +97143332257 | unproved |
| FRUTULIP GENERAL TRADING LLC | Mohamed Basil +971529631007 | unproved |
| FRUTULIP GENERAL TRADING LLC | Muhammed Minhaj +971562199018 | unproved |
| FRUTULIP GENERAL TRADING LLC | accounts@frutulip.com, import@frutulip.com, qc@frutulip.com | unproved |
| Phyto Services Pty Ltd | accounts@phytosanitaryservices.com.au | unproved |
| FRUTULIP GENERAL TRADING LLC | ar@frutulip.com | unproved |
| FRUTULIP GENERAL TRADING LLC | Habil habil@frutulip.com | unproved |
| FRUTULIP GENERAL TRADING LLC | import@frutulip.com, qc@frutulip.com, accounts@frutulip.com | unproved |
| FRUTULIP GENERAL TRADING LLC | info@frutulip.com | unproved |
| FRUTULIP GENERAL TRADING LLC | mansi@frutulip.com | unproved |
Writing to us on this trade: ACCOUNTS | FRUTULIP | DXB accounts@frutulip.com; Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Phytosanitary Exports exports@phytosanitaryservices.com.au; QC | FRUTULIP | DXB qc@frutulip.com; AP | FRUTULIP | DXB ap@frutulip.com; C.T. Freight - SYD Perishables syd.perishables@ctfreight.com; Judith Chan judith.chan@ctfreight.com.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
reached dated 18 Jun 2026, with no grade recorded disputed, two readings, both shown, neither chosen.
|
no evidence |
| PAID OUT needs document |
reached dated 3 Mar 2026, with no grade recorded |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing mail only. Show everything.
what was said ACCOUNTS | FRUTULIP | DXB · in · email
RE: Request for Invoice Details – Payment of AUD 93,568.50
Dear Supplier, Please find the payment details. Kindly share the Updated Statement of accounts. Cust./Supplier Ref. No. Date Total 1038077 10.03.26 AUD 18,783.00 1038081 11.03.26 AUD 18,823.50 1038080 11.03.26 AUD 18,832.50 1038079 11.03.26 AUD 6,720.00 60370477304 06.04.26 AUD -556.50 60370477304 06.04.26 AUD -4,553.50 1038112 06.04.26 AUD 29,820.00 1038111 09.04.26 AUD 6,256.00 #CN-1038224 30.04 [only the opening of this message is held]
what was said Carter & Associates Finance · in · email
Request for Invoice Details – Payment of AUD 93,568.50
Hi Team, Thank you for the payment of AUD 93,568.50. Could you please provide the invoice details for the invoices against which this payment has been applied? Please let me know if you have any questions. Thanks! Pauline Accountant [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi again, Please disregard, I have found this RFP now 😊 [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi Team, We are doing some housekeeping and cleaning up our records. For our internal records, could you please forward the COMP RFP through. Thank you. [only the opening of this message is held]
what was said Carter & Associates Finance · in · email · 3 of our mailboxes hold it
RE: Pending Claims - January - March 2026
Hi Frutulip, Hope you are well. Please see attached CNs. AWB Number Claim Value ($) Survey Charges ($) Total Value ($) Xero CN/Claim - Issued Variance of CN Xero Invoice 15744169672 4,890.00 - 4,890.00 4,890.00 0.00 1037932-A 15748578386 3,804.38 243.18 3802.20 3,802.20 0.00 1038036-A 15769950451 5,329.50 243.18 5572.68 5,572.68 0.00 1038041 17625660622 551.25 - 551.25 551.25 0.00 1038077 17625660
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what was said QC | FRUTULIP | DXB · in · email · 3 of our mailboxes hold it
Pending Claims - January - March 2026
Dear Quenton, Greetings of the Day. This is a gentle reminder regarding the pending credit notes requested, with some pending since January 6th 2026: AWB Number Claim Value ($) Survey Charges ($) Total Value ($) 15744169672 4890 0 4890 15748578386 3804.38 243.18 4047.56 15769950451 5329.50 243.18 5572.68 17625660622 551.25 0 551.25 17625660600 2259 0 2259 These claims have been pending since Janua
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what was said Phytosanitary Exports · in · email
RE: 1038077
Hi Q, We Loaded: 1038080 - NW 4185KG & GW 4493KG 1038081 - NW 4183KG & GW 4491KG 1038077 - NW 4174KG & GW 4482KG 958KG Net Remaining [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: 1038077
Yes though there may a little left in stock. how many kilos did we load for the 3 PMC of Fruit Tulip [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - EK417/09 - ETA DUBAI: 10/03/26 4:30 am - (176-2566 0622)
Hi Team, Please find the attached revised Invoice 😊 [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: Requesting for Revised Invoice
Hi Q, Please find the attached. [only the opening of this message is held]
what was said Quenton Carter · out · email · 2 of our mailboxes hold it
Fwd: Quality and Quantity discrepancy of Watermelon (Australia) - Supplied by Carter and Associates - Received on 10/03/2026
---------- Forwarded message --------- From: QC | FRUTULIP | DXB <qc@frutulip.com> Date: Wed, 11 Mar 2026 at 00:54 Subject: Quality and Quantity discrepancy of Watermelon (Australia) - Supplied by Carter and Associates - Received on 10/03/2026 To: James McNamara <james@carterandassoc.com.au>, Exports < exports@carterandassoc.com.au>, Quenton Carter < quenton@carterandassoc.com.au>, Carter and Asso
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what was said QC | FRUTULIP | DXB · in · email · 3 of our mailboxes hold it
Quality and Quantity discrepancy of Watermelon (Australia) - Supplied by Carter and Associates - Received on 10/03/2026
Dear Supplier, We would like to inform you that during the inspection of the Seedless Watermelon shipment origin Australia with AWB No: 176-25660622, the following discrepancies were identified: * Invoiced Net Weight: 4174 kg * Received Net Weight: 4158.5 * Weight Shortage: 15.5 kg * Damaged Quantity: 107 kg The damaged pieces showed quality deterioration as per the attached photos and were found
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what was said Quenton Carter · out · email
Fwd: Requesting for Revised Invoice
---------- Forwarded message --------- From: AP | FRUTULIP | DXB <ap@frutulip.com> Date: Tue, 10 Mar 2026 at 04:59 Subject: Requesting for Revised Invoice To: Exports <exports@carterandassoc.com.au>, Quenton Carter < quenton@carterandassoc.com.au>, Carter & Associates Finance < carterandassoc@obsidianadvisory.com.au> Cc: MUHAMMED MINHAJ | FRUTULIP | DXB <minhaj@frutulip.com>, IMPORT | FRUTULIP | D [only the opening of this message is held]
what was said AP | FRUTULIP | DXB · in · email · 2 of our mailboxes hold it
Requesting for Revised Invoice
Dear Supplier, Greetings of the day. As per the attached Invoice No. 1038077 (AWB 17625660622), the invoice total mentioned is incorrect. Kindly provide the revised invoice as soon as possible, before the shipment is received. Thanks &
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what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Thank you 😊 [only the opening of this message is held]
what was said C.T. Freight - SYD Perishables · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi, Original docs was lodged at terminal around 2pm today. I can reprint and put in docs pouch with 1038081(awb ). [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi, Yes noted, but I missed earlier when you changed the flight number so the documents I sent you were incorrect. I have amended and reissued the COO and attached for you. I also corrected the invoice and pack list and stamped/ signed these to save you some time – see attached 😊 [only the opening of this message is held]
what was said C.T. Freight - SYD Perishables · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
HI, We don’t stamp the COO or do anything to the COO. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
1038077 - FRUTULIP - EK417/09 - ETA DUBAI: 10/03/26 4:30 am - (176-2566 0622)
Hello, Please find attached the final documents for your airfreight to Dubai. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi Judith, I’m so sorry, I missed earlier when you changed this to EK41709 I have attached the amended COO and also re-stamped the docs for you to print. [only the opening of this message is held]
what was said Judith Chan · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi, RFP COMP for this shipment and 1038043, 1038044 [only the opening of this message is held]
what was said C.T. Freight - SYD Perishables · in · email
RE: 1038077 - FRUTULIP - Dubai - 176-2566 0622
Hi, Please see attached final set of docs. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
1038077 - FRUTULIP - Dubai - 176-2566 0622
Hello, Please find attached the Inv/PL for stamping and the final COO. Please forward final docs once available. [only the opening of this message is held]
what was said C.T. Freight - SYD Perishables · in · email
RE: QC WATERMELON DXB & MCT
HI, NW 4174KG,GW 4482KG Please urgently send docs for this. [only the opening of this message is held]
what was said Judith Chan · in · email
RE: QC WATERMELON DXB & MCT
Hi, Please urgently send details for , as this is the earliest cut off for today. [only the opening of this message is held]
what was said Judith Chan · in · email
RE: QC WATERMELON DXB & MCT
HI, Please note awb 1762566 0585 replaced to ETD 09MAR EK417 [only the opening of this message is held]
what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
RE: 1038077
Hi Q, Is this total 45 bins for CT Freight all going to Frutulip as per trade log? Just confirming?
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what was said Phytosanitary Exports · in · email
1038077 Purchase Order - GHLOUB BROS - 45 SWM
Hello, Please find attached Purchase Order for 1038077 to be delivered to CT Freight for export airfreight via Fruit Wheels transport. [only the opening of this message is held]
what was said Quenton Carter · out · email · 2 of our mailboxes hold it
1038077
Please send POs to GBROS and Job to CTF SYD. Many Thanks
Scan2026-03-09_084621.pdf not captured
1 line carries no time at all and sits at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:07 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:07 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:07 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:07 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:47 AEDT; WhatsApp messages at 9 Oct 2026 17:06 AEDT; WhatsApp pictures at 9 Oct 2026 17:04 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| credit note | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.