Kibsons International, invoiced 11 Mar 2026, AUD 25,134.00 (1038082)
10 PAID OUTWhere it stands
- Where the goods are: in transit (flew), since 8 Jul 2026 12:58 AEST (the mailbox2026-07|19f3fa9e5c296caf)
- What the customer has been told: nothing yet; not yet told the freight was booked and it left
- Receivable: nothing; the invoice is paid
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
- Not certain: It left 93 days ago and nothing later is held: where the goods are now is not known. A departure note now would be stale news; the forwarder is asked for the position first.
What the customer has been told
| Booked | Not told yet (this step was reached 8 Jul 2026 12:58 AEST) |
| Received by the forwarder | No word held; it has left |
| Departed | Not told yet (this step was reached 8 Jul 2026 12:58 AEST) |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill 00234427 |
VISION INTERNATIONAL linked by document number match |
AUD 288.00 paid AUD 288.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 29 Jan 2026 no term printed on it |
| bill 00234428 |
VISION INTERNATIONAL linked by document number match |
AUD 9,683.54 paid AUD 9,683.54, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 29 Jan 2026 no term printed on it |
| credit note CN-1038257 |
KIBSONS INTERNATIONAL LLC linked by named on the document |
AUD 1,062.00 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| credit note CN-1038301 |
KIBSONS INTERNATIONAL LLC linked by named on the document |
AUD 7,988.60 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| invoice 1038082 |
KIBSONS INTERNATIONAL LLC linked by named on the document |
AUD 25,134.00 paid AUD 16,083.40, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 30 Apr 2026 no term printed on it |
Invoiced AUD 25,134.00, and the ledger carries nothing outstanding against it. Billed to us AUD 9,971.54, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Kibsons International, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
Vision International's bills against the rate card
Nothing is billed above the card.
- Bill 00234427: not compared. the record does not hold both ports, the departure date (no shipment departure, waybill issue date or executed date is held)
- Bill 00234428: not compared. the record does not hold both ports, the departure date (no shipment departure, waybill issue date or executed date is held)
| Trade P&L | total |
|---|---|
| Revenue | AUD 16,083.40 |
| Cost of goods so far | AUD 9,683.54 |
| Gross profit | Incomplete: grower bill not in |
| Gross margin (% of revenue) | Incomplete: grower bill not in |
| Markup (% on cost) | Incomplete: grower bill not in |
After the trade: quoted against billed
Not compared. The desk holds no quote stack for this trade (it was quoted before the desk priced quotes, or the stack was never written), so there is no quoted cost to set against the bills. The quote is a document in the trade folder and a quote of record is filed on Drive; its prices are not in the record as cost lines. The bill checker could not price it on the card: the record does not hold both ports, the departure date (no shipment departure, waybill issue date or executed date is held)
This trade is closed. Reviewed 9 Oct 2026.
What it cost
From the Vision bills linked to the trade in the ledger.
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 560.00 | Electronic Processing Fee (Vision bill 00234427); Certificate of Origin (Vision bill 00234427); RFP (Vision bill 00234427); Documentation (Vision bill 00234428); RFP (Vision bill 00234428); Cert. Origin (Vision bill 00234428) and 1 more |
| Other charges | AUD 330.00 | AO Inspection (Vision bill 00234427); AO Inspection (Vision bill 00234428) |
| Freight | AUD 8,134.40 | International Freight (Vision bill 00234428) |
| Other charges | AUD 912.64 | Handling (Terminal) (Vision bill 00234428); Handling (Vision) (Vision bill 00234428); Export Security Screening (Vision bill 00234428) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
1 thing is missing, behind 1 open item: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Two sources disagree | costed against billed: International Freight | James McNamara open 3 days no by-when set |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
transport document 176-20419442 | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
Freight cost from the forwarder's bills in our copy of Xero: Vision International bill 00234427, AUD 288.00; Vision International bill 00234428, AUD 9,683.54.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 21.8%, more than 15%. Futures USD 102.96 (Fri 9 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | KIBSONS INTERNATIONAL LLC | the counterparty record |
| Billed us | VISION INTERNATIONAL | a bill in the ledger |
| Billed us | VISION INTERNATIONAL | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| VISION INTERNATIONAL | Adam Downing adam.downing@vision.com.au | proved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Accounts bneaccounts@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Export bneexport@vision.com.au | proved |
| VISION INTERNATIONAL | Gauresh Patel gauresh@vision.com.au | proved |
| VISION INTERNATIONAL | Hugh Philip hugh.philip@vision.com.au | proved |
| KIBSONS INTERNATIONAL LLC | Jameel.M jameel.m@kibsons.com | proved |
| KIBSONS INTERNATIONAL LLC | Juan Sebastian juan.sebastian@kibsons.com | proved |
| VISION INTERNATIONAL | Kaumil Patel kaumil.patel@vision.com.au | proved |
| VISION INTERNATIONAL | leanne.james@vision.com.au | proved |
| VISION INTERNATIONAL | Leigh Gadsby leigh@vision.com.au | proved |
| VISION INTERNATIONAL | Liam Fraser liam.fraser@vision.com.au | proved |
| VISION INTERNATIONAL | Mandy Collins mandy.collins@vision.com.au | proved |
| VISION INTERNATIONAL | Michael Thirgood mic@vision.com.au | proved |
| VISION INTERNATIONAL | nathan.graham@vision.com.au | proved |
| VISION INTERNATIONAL | Romer Tortoza romer.tortoza@vision.com.au | proved |
| KIBSONS INTERNATIONAL LLC | Sadam Hussain sadam.hussain@kibsons.com | proved |
| VISION INTERNATIONAL | Sean McGrory sean.mcgrory@vision.com.au | proved |
| VISION INTERNATIONAL | Tennille Green tennille.green@vision.com.au | proved |
| VISION INTERNATIONAL | +61416229659 | unproved |
| KIBSONS INTERNATIONAL LLC | Mohammed Jameel +97143202727 | unproved |
| KIBSONS INTERNATIONAL LLC | airshipment@kibsons.com | unproved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au, liam.fraser@vision.com.au, sean.mcgrory@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | bneexport@vision.com.au, liam.fraser@vision.com.au | unproved |
| VISION INTERNATIONAL | Greg Firth greg.firth@vision.com.au | unproved |
| KIBSONS INTERNATIONAL LLC | Kasun Fernando kasun.fernando@kibsons.com | unproved |
| VISION INTERNATIONAL | liam.fraser@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | Pricing pricing@vision.com.au | unproved |
Writing to us on this trade: Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Jameel.M jameel.m@kibsons.com; Carter & Associates messaging-service@post.xero.com; Pauline Casilla pauline@obsidianadvisory.com.au; Juan Sebastian juan.sebastian@kibsons.com; Phytosanitary Exports exports@phytosanitaryservices.com.au; VIF Export bneexport@vision.com.au; Liam Fraser liam.fraser@vision.com.au; Joe Ghalloub joe@raykghalloub.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
reached dated 7 May 2026, with no grade recorded disputed, two readings, both shown, neither chosen.
|
no evidence |
| PAID OUT needs document |
reached dated 10 Mar 2026, with no grade recorded |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
a press James McNamara
strike the reconciliation
and 128 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
what was said Carter & Associates · out · email
Re: Carter & Associates account – credit requests of 8 July, still open
Hi Liam, As promised, here is the Vision bill behind each credit request in our email of 3 October, with the air waybill or container so each shipment is easy to find. (a) Watermelon, Sydney to Dubai World Central, 25 March 2026 (our ref 1038082): bill 00238793, 27 May 2026, job S00199450, MAWB 176-20419442. Our 3 October email gave the wrong air waybill number for this shipment; this is the right
4 attachments on this message and the record holds none of them not at all.
a press James McNamara
strike the reconciliation
- raised costed against billed: as billed, for James McNamara
- raised invoiced against paid: Invoice 1038082, for James McNamara
and 156 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 94 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 96 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
raise a claim
and 14 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: Departmental permit and tonnage, for James McNamara
- raised costed against billed: International Freight, for James McNamara
- raised costed against billed: produce, for James McNamara
and 122 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
what was said James McNamara · out · email · 2 of our mailboxes hold it
Re: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Were they issued to Kibson?
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what was said Carter & Associates Finance · in · email · 2 of our mailboxes hold it
Re: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Hi Quenton, Please note that I have applied the credit notes against the respective invoices as detailed below. Thank you. Atul Sangvekar Accountant
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what was said Quenton Carter · out · email · 2 of our mailboxes hold it
Re: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Please proceed with Kibsons credits
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what was said Carter & Associates Finance · in · email · 2 of our mailboxes hold it
Re: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Hi Quenton and James, Just follow up on below email. I received credit note email from Kibsons. Could you please review it and confirm whether this credit note should be applied against the related sales invoice? Thank you. Atul Sangvekar Accountant
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a claim James McNamara
a customer claim, accepted AUD 7,988.60
As per "Re: Invitation: Decisions to address — Quenton & James @ Fri 26 Jun 2026 11am - 12pm (AEST) (Quenton Carter)", Fri 26 Jun: I can do 10:00 or 10:30 On Thu, 25 Jun 2026 at 8:14 pm, James McNamara <james@carterandassoc.com.au> wrote: > Decisions to address — Quenton & James > Join with Google Meet – Operational decisions to work through together, > with brief context on each. Kibsons — new claim received today on invoice > 1038082; assess and decide on the credit note. Barakat — invoice 103
a shipment update the journey
Booked
a shipment update the journey
Departed
what was said Carter & Associates Finance · in · email
Fw: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Hi Quenton, I received credit note email from Kibsons. Could you please review it and confirm whether this credit note should be applied against the related sales invoice? Thanks. [only the opening of this message is held]
what was said Carter & Associates · out · email · 2 of our mailboxes hold it
Prepared reply to Quenton — Re: Re: Invitation: Decisions to address — Quenton & James @ Fri 26 Jun 2026 11am - 12pm (AEST) (Quenton Carter)
James — Quenton emailed the desk; a reply is prepared below for your OK. Nothing goes to Quenton without you. Quenton, Got it — I'll move the meeting to 10:00 this morning. The calendar update is done; James and you will both receive the revised invite for 10:00–11:00 today (Friday 26 June). For context, the seven items James has teed up: 1. Kibsons — new claim on invoice 1038082 (AUD 25,134 sell;
what was said Quenton Carter · out · email · 2 of our mailboxes hold it
Re: Invitation: Decisions to address — Quenton & James @ Fri 26 Jun 2026 11am - 12pm (AEST) (Quenton Carter)
I can do 10:00 or 10:30
what was said Carter & Associates · out · email · 2 of our mailboxes hold it
Decision needed — Invitation: Decisions to address — Quenton & James @ Fri 26 Jun 2026 11am - 12pm (AEST) (Quenton Carter)
Calendar invite for tomorrow (Friday 26 June, 11am) with Quenton to work through seven operational decisions — Kibsons claim (invoice 1038082), Barakat query (invoice 1038070), Sky Fresh (Atradius withdrawal + overdue account), Frutulip (largest exposure + Dubai claim), Fiji pears (compliance hold), avocado export program, and cash/payment priorities. The desk will prepare the briefing pack (claim
what was said James McNamara · out · email
Invitation: Decisions to address — Quenton & James @ Fri 26 Jun 2026 11am - 12pm (AEST) (Quenton Carter)
Decisions to address — Quenton & James Friday 26 Jun 2026 ⋅ 11am – 12pm Australian Eastern Standard Time - Brisbane Join with Google Meet https://meet.google.com/pdv-dsbz-rnv?hs=224 Join by phone (AU) PIN: 864590112 More phone numbers https://tel.meet/pdv-dsbz-rnv?pin=1354388709812&hs=0 Operational decisions to work through together, with brief context on each. Kibsons — new claim [only the opening of this message is held]
what was said Jameel.M · in · email · 2 of our mailboxes hold it
RE: Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Dear Team, We would like to inform you that we have a claim against Invoice No. 1038082. Please find the attached claim document for your review. We kindly request that you issue the relevant credit note and clear the outstanding balance of this invoice from your statement. Thank you, MOHAMMED JAMEEL Accountant
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what was said Carter & Associates · in · email · 2 of our mailboxes hold it
Statement from Carter & Associates for KIBSONS INTERNATIONAL LLC
Dear KIBSONS INTERNATIONAL LLC, This is a reminder that you have an overdue account with an outstanding total of $23223.20 AUD. We note that you have a total of $23223.20 that is more than 30 days beyond agreed terms of trade, which are 30 days EOM. Please find the attached Statement of Account detailing your outstanding balance. Please note that any pending claims on the invoices sent that are re
Statement for KIBSONS INTERNATIONAL LLC As At 25Jun2026.pdf not captured
a payment KIBSONS INTERNATIONAL LLC
received AUD 16,083.40 · 1038082
against the invoice and not a named instalment.
what was said Pauline Casilla · in · email
RE: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
The quantity is 180 kg, Q. Pauline Accountant [only the opening of this message is held]
what was said Quenton Carter · out · email
Fwd: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
we have to 180kg ---------- Forwarded message --------- From: Carter & Associates Finance <carterandassoc@obsidianadvisory.com.au> Date: Wed, 6 May 2026 at 12:59 Subject: RE: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442 To: Quenton Carter <quenton@carterandassoc.com.au>, juan.sebastian@kibsons.com <juan.sebastian@kibsons.com> Hi All, Please see attached CN [only the opening of this message is held]
what was said Carter & Associates Finance · in · email
RE: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
Hi All, Please see attached CN for INV1038082 AWB: 17620419442. This has been allocated to INV1038082. Thank you. Pauline Accountant [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
Hi PC this looks correct Thank you [only the opening of this message is held]
what was said Pauline Casilla · in · email
RE: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
Hey Q, Kindly review and approve before sending to customer. Credit note of 180 kg @ 5.90 AUD. Thank you. Pauline Accountant [only the opening of this message is held]
what was said Quenton Carter · out · email
Fwd: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
Pauline, please do the CN when you can Ill be unavailable between 1045 and 1215 PM ---------- Forwarded message --------- From: Quenton Carter <quenton@carterandassoc.com.au> Date: Tue, 5 May 2026 at 18:53 Subject: Re: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442 To: Pauline Casilla <Pauline@obsidianadvisory.com.au> sort tomorrow Please On Tue, 5 May 2026 a [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
sort tomorrow Please [only the opening of this message is held]
what was said Juan Sebastian · in · email
FW: MISMATCH-QC FRESH PTY LTD- - PI 446825 - PO 639148 - ASN 629447 - AWB 17620419442
Hi Mate, Hope you doing well. Can you please check on this CN ? I think I forgot to mention that we received 180kg short. Juan [only the opening of this message is held]
what was said Quenton Carter · out · email
Fwd: Quality Claim - QC FRESH PTY LTD - AWB # 17620419442 - Ref # - ETA: 26 Mar 2026
---------- Forwarded message --------- From: Juan Sebastian <juan.sebastian@kibsons.com> Date: Tue, 31 Mar 2026 at 22:49 Subject: RE: Quality Claim - QC FRESH PTY LTD - AWB # 17620419442 - Ref # - ETA: 26 Mar 2026 To: Order <order@kibsons.com>, [only the opening of this message is held]
what was said Juan Sebastian · in · email
RE: Quality Claim - QC FRESH PTY LTD - AWB # 17620419442 - Ref # - ETA: 26 Mar 2026
Dear Team, Please find final claim for below shipment. Items RATE QUANTITY (CTN) VALUE (AUD) Watermelon seedless Australia - whole piece $5.90 1354 $7,988.60 [only the opening of this message is held]
what was said Juan Sebastian · in · email
RE: Quality Claim - QC FRESH PTY LTD - AWB # 17620419442 - Ref # - ETA: 26 Mar 2026
Dear Quenton, I would like to inform you that the quality of the watermelons received under AWB #17620419442, delivered on March 26, is very poor. Externally, the fruit shows signs of rot, fungal growth, and softness to the touch. Internally, many of the watermelons are overripe. Please find attached photos and videos for your reference. Additionally, no temperature recorder was found at the time [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
1038082 - KIBSONS LLC - EK9363/25 - ETA DUBAI: 26/03/26 05:45 - (176-2041 9442)
Hello, Please find attached the final documents for your airfreight to Dubai. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thank you 😊 Best Regards, Heidi McLaughlin Phone: ON BEHALF OF [A black background with green text AI-generated content may be incorrect.]<https://www.carterandassoc.com.au/> [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Heidi, Please find pre-alert for today’s shipment, AWB 176-20419442. [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thanks Heidi, will send pre-alert tomorrow morning. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Angela, Sorry for the delay – please find attached as requested. [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Phoebe & Heidi, Just checking back in on the below. Do you think it would be possible to send through the updated commercial docs tonight or first thing tomorrow morning please? We have been asked to send through at latest by about 10-11am NSW time to have enough time for lodgement. Thanks for your feedback when possible. [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Phoebe, Flight details have updated for tomorrow to be the below. Please also note the max. weight is 4500kg for the AWB, could you please update your final commercial docs to reflect the below which will appear on the RFP? SYD-->DWC 176-20419442 EK9363 ETD: 25/03 1915 ETA: 26/03 0545 Net Quantity: 4260 KILOGRAMS Gross Metric Weight: 4500 KILOGRAMS I will then send pre-alert as soon as I can to [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thankyou, Please find the attached invoice and packing list to include new flight details. Please send through RFP showing PIH no., AWB, Phyto and stamped invoice and packlist once available 😊 [only the opening of this message is held]
what was said Liam Fraser · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hey team, This is now booked as per below, rate is (including your all in costs) $8.50/KG, it has a max weight of 4500KG so we will reduce the number of melons per bin SYD-->DWC 176-20419442 EK413 ETD: 25/03 2145 ETA: 26/03 0530 FYI flight numbers can change randomly with these PAX freighters so if it doesn’t match the COO/AWB it shouldn’t cause an issue with clearance. FYI @VIF Export<mailto:bnee [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Quenton and Phoebe, Just advising further to Liam’s call that Sri Lankan has cancelled our booking due to the DXB flight being cancelled again. They are monitoring with their HQ in case any changes, but have been advised not to proceed with lodgement tomorrow at this point. We will let you know asap if there are any changes again and continue to work on options to get this one away. Best regard [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thankyou Angela, Please find the attached final invoice and packing list. Noted prealert to follow. [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Phoebe, Not sure if I am telling you things you already know, my apology if that is the case. This watermelon shipment is back on with Sri Lankan airlines for Saturday. Please see booking details below for quick reference (note also that the AWB number has changed from previous); AWB: 603-70477363 1 x PMC ETD SYD: UL607/21.03 @ 17:20 ETA: DXB: UL231/22.03 @ 17:10 I’m getting PHY and COO revised [only the opening of this message is held]
what was said Liam Fraser · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hey guys, I have booked this to MCT, will send flight details shortly, if Sri Lankan resume flights to DXB we will go with that instead As discussed with Q the all-in cost is $6.91/KG @Quenton Carter<mailto:quenton@carterandassoc.com.au> additionally, we can get space on a freighter next week your all in cost is From BNE & MEL Melons $8.34/KG Cartons $8.15/KG SYD Melons $8.16/KG Cartons $7.90/KG L [only the opening of this message is held]
what was said Liam Fraser · in · email
Re: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hey team, We have rebooked this for ETD Tuesday, pending no more drone strikes Liam Fraser Sales Manager Vision International Logistics [mobilePhone] | [emailAddress] Liam.Fraser@vision.com.au [website] www.vision.com.au<https://www.vision.com.au/> [address] 729-739 MacArthur Avenue Central, Pinkenba QLD 4008, Australia [Au [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Cancelled again a drone has hit the area [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thankyou for the update Angela 😊 @'quenton@carterandassoc.com.au'<mailto:quenton@carterandassoc.com.au> please see below. [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Phoebe, Was just about to send all through however we have just been informed by Sri Lankan that their CMB–DXB flights scheduled for the weekend (SAT and SUN) have been cancelled following a further incident in central Dubai, as a precaution to ensure the safety of passengers and operations. Unfortunately has been cancelled so won’t be going ahead this weekend, we’ll revert with a new plan when [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi Team, Following up on these 😊 Is there anything you need from us? Also is 1038085 also going ahead? [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thank you all [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hi all, We have just been advised by Sri Lankan that this Sydney booking is back on again for tomorrow. We are arranging inspection and shipment asap, and will provide pre-alert when possible. [only the opening of this message is held]
what was said Liam Fraser · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Hey team, Sri Lankan has cancelled all DXB/MCT flights until 15/03. The bookings haven't been rolled just fully cancelled. We are working with EK to find a solution as fast as possible. Liam Fraser Sales Manager Vision International Logistics [mobilePhone] | [emailAddress] Liam.Fraser@vision.com.au<mailto:Liam.Fraser@vision.com.a [only the opening of this message is held]
what was said Joe Ghalloub · in · email · 2 of our mailboxes hold it
Re: 1038082 - Purchase Order - Carter & Associates - Watermelons
Ok no problem Get Outlook for iOS<https://aka.ms/o0ukef> ________________________________
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what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thankyou Angela, Please find the attached final Invoice and Packing List. Please send through the following once available: * Inv & PL stamped * Phyto * AWB * Rfp showing PIH no. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
RE: 1038082 - Purchase Order - Carter & Associates - Watermelons
Hi, Ive just been advised by Airways Sydney that this one was delivered. Maybe you had it under a different PO no?
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what was said Joe Ghalloub · in · email · 2 of our mailboxes hold it
Re: 1038082 - Purchase Order - Carter & Associates - Watermelons
I’m so sorry I missed this order, I’ll have it done 3 am tomorrow morning Get Outlook for iOS<https://aka.ms/o0ukef> ________________________________
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what was said VIF Export · in · email
RE: 1038082 - FRUTULIP - 24 BINS SWM - DUBAI
Hi Phoebe, Thanks for the docs and all good - I've been advised this has arrived. Please see checkin attached FYI. Net weight is 4488kg and gross weight 4728kg for your docs. If you could please send updated docs when possible, thanks [only the opening of this message is held]
what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
RE: 1038082 - Purchase Order - Carter & Associates - Watermelons
Hi Team, Please confirm delivery to fruit wheels ETA. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
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what was said Phytosanitary Exports · in · email
1038082 - Delivery to Sydney Airways
Hi Team, Please find the attached PO for 1038082. Ghalloub should be delivering to you today. Please assist to confirm once received and delivery ETA. Please deliver to the below address: 1-3 Lord St Botany NSW 2019 Australia Contact: Sebastian O'Brien Operations Supervisor - Botany [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - FRUTULIP - 24 BINS SWM - DUBAI
Hi Team, Fruitwheels - Transport company This one should have 1038082 on paper work - I will check with the grower on this and the delivery ETA. [only the opening of this message is held]
what was said Phytosanitary Exports · in · email
RE: 1038082 - KIBSONS - 12 BINS SWM - DUBAI
Thankyou Liam, Please find the attached updated documents. Please confirm GW once available 😊 [only the opening of this message is held]
what was said Quenton Carter · out · email
Re: 1038082 - FRUTULIP - 24 BINS SWM - DUBAI
I believe this to be KIBSON [only the opening of this message is held]
what was said VIF Export · in · email
RE: 1038082 - FRUTULIP - 24 BINS SWM - DUBAI
Hi Phoebe, We are working on arrangements ahead of this shipment. Can I please recheck the comment regarding delivery, "Ghalloub delivering to fruit wheels 12/03/26" > can you please advise who is fruit wheels, and do you have a delivery estimate for arrival at AIRWAY please? Will this also have 1038082 referenced on the paperwork? Do you need the address for AIRWAY in Sydney? It is as per below i [only the opening of this message is held]
what was said Liam Fraser · in · email
Re: 1038082 - FRUTULIP - 24 BINS SWM - DUBAI
Hey team, Flight booked as per below UL607/14Mar – UL231/15Mar 603-70477131 01PMC – DXB [only the opening of this message is held]
what was said Phytosanitary Exports · in · email · 2 of our mailboxes hold it
1038082 - Purchase Order - Carter & Associates - Watermelons
Hello, Please find attached Purchase Order for 1038082 - Fruit Wheels to deliver to Sydney Airways for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
image001.jpg not captured, image002.jpg not captured, 1038082 Purchase Order - GHLOUB BROS.pdf not captured
what was said Phytosanitary Exports · in · email
1038082 - FRUTULIP - 24 BINS SWM - DUBAI
Hi Team, Please see start of email chain for this consignment - 1038082 This ones for Sydney Airways 12 X 350KG SWM 12-14kg (Class: Export) - G: 370KG - Ghalloub delivering to fruit wheels 12/03/26 Please book flights on EK and advise details via return email. Please find the attached preliminary documents for this airfreight. [only the opening of this message is held]
what was said Quenton Carter · out · email · 2 of our mailboxes hold it
1038082 SWM KIBSON
WhatsApp Image Tue 10 Mar at 5.11.49 PM.jpeg not captured
a payment VISION INTERNATIONAL
paid out AUD 288.00 · 00234427
a payment VISION INTERNATIONAL
paid out AUD 9,683.54 · 00234428
a document this platform · made here
booking request
held by VISION INTERNATIONAL.
a document this platform · made here
purchase order
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
statement
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
transport document
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory.
4 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:47 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:47 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:47 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:47 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:47 AEDT; WhatsApp messages at 9 Oct 2026 17:46 AEDT; WhatsApp pictures at 9 Oct 2026 17:43 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| booking request | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
| statement | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.