Frutulip General Trading LLC — 8,100 Javelin watermelons — MEL to DXBTrade 1038140

Sold and bought, invoiced and billed

The lines

The ledger

Invoiced AUD 61,074.00, and the ledger carries nothing outstanding against it. Billed to us AUD 15,434.00, and the ledger carries nothing outstanding against it.

Deposit and release

Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.

No instalment is recorded on this invoice, so the whole invoice is due before release.

No release has been recorded on this desk for this trade.

Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.

Open invoices for Frutulip General Trading, each with its state

Changes in Xero

Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.

What this trade made

The documents

The three a trade must be able to show

This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.

Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.

0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.

What is waiting, and on whom

5 things are missing, behind 7 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.

The freight

The estimate

Cost so far held in more than one currency; not held: international freight, produce.

Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate, and no DAFF permit or tonnage is priced in it either.

The card this estimate was struck from is not named on it.

Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.

No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.

The parties

Addresses and their state

Writing to us on this trade: AP | FRUTULIP | DXB ap@frutulip.com; MOHAMED | FRUTULIP mohamed@frutulip.com; Carter & Associates messaging-service@post.xero.com; Kelly, Daniel / Kuehne + Nagel / Mel FA-P daniel.kelly@kuehne-nagel.com; Phytosanitary Exports exports@phytosanitaryservices.com.au; Hillam, Matt / Kuehne + Nagel / Mel FA-PD matt.hillam@kuehne-nagel.com; Thompson, Jason / Kuehne + Nagel / Bne FA-C jason.thompson@kuehne-nagel.com; Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; MUHAMMED MINHAJ | FRUTULIP | DXB minhaj@frutulip.com; Ghalloub Admin admin@raykghalloub.com.au.

The eleven stages

A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID OUT.

This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.

What disagrees with the old record

Nothing the old record says about this trade disagrees with the evidence this record holds.

What has happened, in one order

Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.

Showing documents only. Show everything.

3 lines carry no time at all and sit at the end.

Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 08:19 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 11:46 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 11:46 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 11:46 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 11:46 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 11:20 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 05:39 AEDT; trade states at 9 Oct 2026 11:33 AEDT; WhatsApp messages at 9 Oct 2026 11:46 AEDT; WhatsApp pictures at 9 Oct 2026 11:39 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.

The acts

James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.

At TRADE OPENED

What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.

Documents

Received by email

Send

Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.

• issue a document
• record a purchase order that went out

What takes it forward

BOOKED is reached by pressing one of its own acts, and RECONCILED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.

• record the booking confirmation
• accept or reject a dearer or re-routed booking
• record certified weights
• strike the reconciliation

Move it on

It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.

Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.

At any stage

• record an outside fact
• correct a fact
• link this message to a trade
• set a hold
• lift a hold
• open a question
• answer a question
• handled outside the system
• raise a gap
• settle a disagreement