320 trays Hass avocados, AUD 10,560.00 (1038155)
not placedWhere it stands
- Where the goods are: booked with the carrier, not yet departed, since 8 Oct 2026 17:28 AEDT (email:exports@carterandassoc.com.au|1a11a331937b86e3)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing yet; no invoice is raised
- What happens next: On hold: 1 question only James McNamara can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet (this step was reached 8 Oct 2026 17:28 AEDT) |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1, 20, 5 kg tray | 320 trays | sell AUD 33.00 per tray Declared at AUD 33.00 by Quenton Carter, 13 May 2026, via email. Source: Quenton's trade request 1038155, email 13 May 2026 16:54 AEST (buy $23/pack, sell $33/pack AUD); costing sheet in 07_Finance invoices 320 trays at AUD 10,560.00 on 14 May. Cancelled 15 May, replaced by 1038157. |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-11958 / 1038155 |
Phyto Services Pty Ltd linked by named on the document |
AUD 275.00 paid AUD 0.00, outstanding AUD 275.00, 137 days past due no instalment is recorded against this document |
Unpaid due 25 May 2026 no term printed on it |
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us AUD 275.00, of which AUD 275.00 is outstanding.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 4 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
3 messages came in on this trade with nothing going out after them. The oldest is Liam Fraser on 8 Oct 2026 17:30 AEDT, 24 hours ago: Fw: 1038155 - SKY FRESH - 320 x HASS AVOCADOS - SINGAPORE. The last thing that went out from us on this trade was 8 Oct 2026 14:46 AEDT.
4 things are missing, behind 7 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| To be done | File the 15 May draft AWB, COMP RFP and amended PO with the trade in Drive (1038155, 1038157) | Quenton Carter open 15 days no by-when set |
| the customer | The customer is not evidenced outside the old book (1038155) | James McNamara open 16 days no by-when set |
| phyto services | Phyto Services: the AUD 2,162.50 you disputed on 12 Aug is under final demand, payable 30 Sep. Pay it, settle on their offers (e.g. AUD 150.00 on INV-11973), or let it run? | James McNamara open 15 days no by-when set |
Freight
The freight
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- avocado: 1 of 5 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | not named on this trade | |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| Phyto Services Pty Ltd | accounts@phytosanitaryservices.com.au | unproved |
Writing to us on this trade: Liam Fraser liam.fraser@vision.com.au; VIF Export bneexport@vision.com.au; Phytosanitary Exports exports@phytosanitaryservices.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. No consignment stage on this trade is evidenced at all.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a shipment update the journey
Booked
a press Quenton Carter
record_a_price
- product Hass avocados, Class 1, size 20, 5 kg tray, quantity 320 trays a commercial figure, sell price AUD 33.00 per tray a commercial figure
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
remove a shipment
and 8 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Which trade carries AWB 081-62415463 — the trade, the trade or neither — and should it be taken off the trade? (1038148, 1038157, 1038155)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: 081-62415463 belongs to 1038148, not 1038155. Vision's 8 May 2026 booking (4 plts, 384 cartons avocado, QF53 09.05) matches 1038148's cargo exactly, and the number is the Xero reference on invoice 1038148. It also appears, as a separate data-reuse artifact, on invoice 1038157's Xero reference (a known Sky Fresh quirk: "never key on the waybill"). On 1038155 the only trace is Vision's 15 May 2026 09:18 email sending a DRAFT AWB, the morning before the order was cancelled — it was never finalised and should come off 1038155 entirely. [Gmail (mail_C 1038155) Vision 15 May 2026 09:18 draft AWB email; Xero invoice 268cf6d3 (1038148) reference "1038148 AWB:08162415463"; Xero invoice 67ff948c (1038157) reference "1038157 AWB: 081-6241 5463"].
a question James McNamara
Should the trade be recorded as cancelled and superseded by the trade rather than lost? (1038155, 1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, cancelled and superseded by 1038157 — this is corroborated, not contested. Phyto's 16 May 2026 09:24 email ("Quenton has advised this order 1038155 is cancelled") and Vision's 10:37 confirmation (warehouse updated, airline booking amended) are independently corroborated by Phyto's own later dispute outcome table, which records CRN 11958/PO 1038155 as "cancelled job. Held" and notes "Vision said Quenton cancelled order." The category LOST already captures this correctly under this platform's own vocabulary (LOST = never shipped/cancelled/superseded); no category change is needed, only the internal status word. [Gmail (mail_C 1038155) Phyto 16 May 2026 09:24 and Vision 16 May 2026 10:37; Phyto dispute outcome table (CRN 11958/PO 1038155, "cancelled job. Held")].
a question James McNamara
Did anything ever move, or was the whole 320-tray fill rolled into the trade? (1038155, 1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Nothing moved on 1038155 — no Xero sale invoice exists for it at all (confirmed: no ACCREC record anywhere in Xero references 1038155), and no delivery/dispatch message is on record after the 16 May cancellation. It was cancelled and replaced by a new order, 1038157 — but not a straight roll-in of the same fill: 1038155 was Dorrian (Majestic) only, 320 x 20ct, while 1038157 is a different composition (Dorrian 160 x 25ct + Costa 160 x 18ct + 160 x 20ct = 480 trays). [Xero (no ACCREC invoice found referencing 1038155); Gmail (mail_C 1038155/1038157) trade requests of 13 May (1038155, 480 trays cut to 320) and 15 May (1038157, 480 trays Dorrian+Costa)].
a question James McNamara
Is there a claim against Majestic arising from the 16 May non-delivery, and does it belong or? (1038155, 1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No claim is recorded anywhere in the record for the 16 May non-delivery — not in the claims register, not in correspondence — despite James's 16 May 2026 08:12 escalation ("Supplier Delivery Delay — Trade 1038155 — Flight Risk QF51 17/05") explicitly flagging potential claim exposure. Since nothing ultimately shipped on 1038155 (it was cancelled the same week), any claim pursued would logically sit against the delay itself rather than either trade's shipment — but none was ever raised on the record for either 1038155 or 1038157. [Gmail (mail_C 1038155) James's escalation 16 May 2026 08:12; d1 claims/claim_events tables (no entry for 1038155)].
a question James McNamara
Do you want the 15 May draft AWB, COMP RFP, amended purchase order and preliminary documents filed to a folder, or left with the superseding trade? (1038155)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The 15 May documents belong to the attempt that 1038157 superseded; they are kept with 1038157. [correspondence 15-16 May 2026 (see 1038155 review)].
a question James McNamara
Is the old book's sell figure of 10560 to stay a claim only, with no line written to the trade until a customer and an invoice are evidenced? (1038155)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes — the old book's sell figure of 10560 should stay a claim only, with no line written to 1038155. No sale invoice exists in Xero for 1038155 and no line is evidenced outside the old book. The only price evidence at all is Quenton's 13 May 2026 trade request (480 trays, buy AUD 23/pack, sell AUD 33/pack), and that order itself was cut to 320 trays on 15 May 2026, before the 16 May cancellation — so even the correspondence does not support a clean 10560 figure. [Xero (no invoice referencing 1038155); Gmail (mail_C 1038155) Quenton trade request 13 May 2026 and quantity amendment 15 May 2026].
a question James McNamara
Phyto Services: the AUD 2,162.50 you disputed on 12 Aug is under final demand, payable 30 Sep. Pay it, settle on their offers (e.g. AUD 150.00 on INV-11973), or let it run?
Amount in question: AUD 2,162.50 (disputed Phyto Services balance, Xero aged payables 23 Sep). The same question stands on 1038154, 1038159, 1038161. The review asked: "Is Phyto's INV-11958 of AUD 275.00 on 1038155 to be paid or held, given Phyto's 8 Sep position that it is not one of the two invoices it treats as factually disputed?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
5 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:33 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:33 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:33 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:33 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:31 AEDT; WhatsApp pictures at 9 Oct 2026 17:33 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| claim quality report | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
| phytosanitary certificate | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
| statement | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.