Heng Wan Fruit Enterprise, 1,260 cartons Navel oranges, AUD 60,858.00 (1038292)
3 TRADE OPENEDWhere it stands
- Where the goods are: no shipment in flight (no booking, departure or arrival held)
- What the customer has been told: nothing yet
- Receivable: nothing yet; no invoice is raised
- What happens next: On hold: 1 question only Quenton Carter can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here.
What the customer has been told
| Booked | Not reached yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Washington Navel oranges, 18 kg carton | 819 cartons | sell AUD 49.00 per carton Declared at AUD 49.00 by Quenton Carter, 31 Jul 2026, via trade request form. Source: trade request form 1038292 (01_TRF, 31 Jul 2026), line 1 sell 49.00; old system trade log agrees. |
buy not stated landed or ex farm is not recorded |
| Washington Navel oranges, 18 kg carton | 441 cartons | sell AUD 47.00 per carton Declared at AUD 47.00 by Quenton Carter, 31 Jul 2026, via trade request form. Source: trade request form 1038292 (01_TRF, 31 Jul 2026), line 2 sell 47.00; old system trade log agrees. |
buy not stated landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Heng Wan Fruit Enterprise, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 0 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | 4 files in the folder are named as one |
| commercial invoice | 2 files in the folder are named as one |
| packing list | 2 files in the folder are named as one |
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
24 files sit in this trade's folder, of which 8 files are typed as a document and 14 files could not be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
2 things are missing, behind 2 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| growers unrecorded | No grower bill is on the record for the trades listed: for each, who supplied the fruit and at what buy price, so the bill can be matched or raised? | Quenton Carter open 15 days no by-when set |
Freight
The freight
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- citrus: 3 of 6 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | HENG WAN FRUIT ENTERPRISE | the counterparty record |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| HENG WAN FRUIT ENTERPRISE | hengwan@hengwanfruit.com | unproved |
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated not stated, on a document |
4 pieces of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated not stated, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The ledger invoice is the half that is missing. Owner: Obsidian Advisory. |
2 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a press James McNamara
send an email
and 17 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press Quenton Carter
record_a_price
- product Navel oranges, Washington, 72 count, 18 kg carton, quantity 441 cartons a commercial figure, sell price AUD 47.00 per carton a commercial figure
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press Quenton Carter
record_a_price
- product Navel oranges, Washington, 56 count, 18 kg carton, quantity 819 cartons a commercial figure, sell price AUD 49.00 per carton a commercial figure
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Is the trade dead and to be closed as not shipped, or is it still the hold of 7 Aug pending Chislett's volume confirmation? (1038292)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: LOST / not shipped stands — already settled. James ruled 1038292 (the second of the two Heng Wan navel orders) never shipped; it closes as not shipped (LOST). [Master builder brief, 24 Sep 2026 05:20: '1038286 and 1038292 (Heng Wan navels): James ruled never shipped; both close as not shipped (LOST).'].
a question James McNamara
Are the trade and the trade one order under two growers, or two separate orders as the record shows them? (1038292, 1038286)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Two separate orders, as the record shows them, not one order counted twice. Our own internal P&L note describes 1038292 as a distinct order shipping after 1038286, with its own separate figures. [Gmail 19fb59351128f6ca, exports@ to James/Quenton, 31 Jul 2026 10:29 Sydney: '1038292: navels Heng Wan CFR SIN, AUD 60,858.00, Chislett AUD 43,596.00, ships 8 Aug after current 1038286.'].
a question James McNamara
Should the customer be created and set as HENG WAN FRUIT ENTERPRISE, given no counterparty of that name exists in the record?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No creation needed — HENG WAN FRUIT ENTERPRISE already exists as a Xero contact with four prior paid invoices (Feb-Mar 2026). The handover's claim that no such counterparty exists is wrong. Correspondence corroborates Heng Wan as the intended customer here too, though the trade closes LOST/never shipped, so this is for record completeness only. [Xero contact 'HENG WAN FRUIT ENTERPRISE' (ce5ae05f-29af-4cc4-924f-bbd5133cc5a2), 4 prior paid invoices Feb-Mar 2026 (1038022, 1038033, 1038046, 1038102); no invoice found under this contact for Jul-Sep 2026.].
a question James McNamara
Where did the freight estimates 1801.8 and 970.2 come from, and should they be kept?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Not sourced anywhere in the record — no cost line, ledger entry or message carries 1801.8 or 970.2. Recommend dropping them; doubly moot since the trade closes LOST/never shipped. [Review's own search of Xero, Gmail and the old estate for 1038292 found no match for either figure.].
a question James McNamara
Should the 22,680 kg gross weight be kept at all, and on which line, given the descriptions say 18KG NET / GROSS TBC and the PO says 18kg net/19kg gross?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Not sourced as a per-line split — the line-1 description itself says '18KG NET / GROSS TBC' and the PO states 18kg net/19kg gross for both counts combined, not 22,680 kg on one line alone. Recommend dropping the per-line figure; moot regardless since the trade closes LOST/never shipped. [old estate trades row 1038292 line 1 description '18KG NET / GROSS TBC'; PO email to Chislett, 18kg net/19kg gross stated for both counts.].
Show all 16 lines — 8 older lines not printed.
15 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:31 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:31 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:31 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:31 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:31 AEDT; WhatsApp pictures at 9 Oct 2026 17:25 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| booking request | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
| what | pressed by | what became of it |
|---|---|---|
| Purchase Order 1038292 - VOID to jaco@chislettfarms.com.au, dispatch@chislettfarms.com.au |
James McNamara 29 Sep 2026 15:47 AEST |
Sent at 29 Sep 2026 15:47 AEST. Handed to Gmail. None of our own mailboxes was on it, so there is no delivered copy this desk can read back; a bounce would still show here. |
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.