960 trays Hass avocados, AUD 18,240.00 (1038305)
3 TRADE OPENEDWhere it stands
- Where the goods are: due to have landed by the ETA held; no word yet from the carrier, the forwarder or the customer that it has, since 13 Aug 2026 12:00 AEST (the ETA Thu 13 Aug stated in the mailbox2026-08|19ff3e57591e52a8 (an estimate until the carrier confirms))
- What the customer has been told: nothing yet; not yet told the freight was booked, it left and it arrived
- Receivable: nothing yet; no invoice is raised
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here.
- Not certain: An ETA passed with no recorded arrival is an arrival NOT YET CONFIRMED. It is never a delay unless the carrier or the forwarder says so.
- Not certain: That it left is taken from the ETD held; no word from the forwarder or the carrier says so.
What the customer has been told
| Booked | Not told yet (this step was reached 7 Aug 2026 16:19 AEST) |
| Received by the forwarder | No word held; it has left |
| Departed | Not told yet (this step was reached 12 Aug 2026 06:00 AEST) |
| Arrived | Not told yet (this step was reached 13 Aug 2026 12:00 AEST) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1, 5 kg tray | 960 trays | sell AUD 19.00 per tray Declared at AUD 19.00 by Quenton Carter, 9 Aug 2026, via trade request form. Source: invoiced under 1038303: Xero invoice 1038303 of 9 Aug 2026, line 2, 960 trays on AWB 618-55465432 at AUD 19.00; trade request form 1038303 sell 19.00. |
buy not stated landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 0 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | 2 files in the folder are named as one |
| commercial invoice | 2 files in the folder are named as one |
| packing list | 2 files in the folder are named as one |
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
21 files sit in this trade's folder, of which 8 files are typed as a document and 3 files could not be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
4 messages came in on this trade with nothing going out after them. The oldest is email on 9 Sep 2026 18:13 AEST, 29 days ago: AP/AR Report 09/09/2026. The last thing that went out from us on this trade was 9 Sep 2026 17:55 AEST.
2 things are missing, behind 2 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| the customer | The customer is not evidenced outside the old book (1038305) | James McNamara open 16 days no by-when set |
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
Freight
The freight
No shipment is recorded on this trade.
2 forwarder invoices in the folder, so a freight cost can be read off a document. What they print has not been read off the face of any of them yet. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- avocado: 1 of 5 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | not named on this trade | |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| No address on this trade has been proved or disproved. An address's state is a fact about the address: cherrelyn@easterngreen.com.sg bounced every morning for five days while atanosoche@ was never written down. Owner: James McNamara. | ||
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated not stated, on a document |
3 pieces of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated not stated, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The ledger invoice is the half that is missing. Owner: Obsidian Advisory. |
2 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a press Quenton Carter
record_a_price
- product Hass avocados, Class 1, 5 kg tray, AWB 618-55465432, quantity 960 trays a commercial figure, sell price AUD 19.00 per tray a commercial figure
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
remove a shipment
and 8 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Did the 960 trays (480 size 16 + 480 size 23) for Eastern Wealth fly on 618-55465432 at all, or was that waybill used only for the Freco 768 trays?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Per Xero, yes — invoice 1038303's line 2 bills exactly 960 trays (480 size 16 + 480 size 23) on AWB 618-55465432, AUD 18,240.00. Per the master ruling, 1038305 folds into 1038303, so this quantity is accounted for as line 2 of that invoice, not as a separate 1038305 sale. Whether the same physical AWB number was later reused for the Freco 768-tray shipment (invoice 1038309) is a separate, later event on a reissued waybill number, not a conflict with this. [Xero ACCREC c5234912 (1038303) line 2: AWB 618-55465432, qty 960 @ AUD19.00 = 18,240.00; master builder brief (1038305 folds into 1038303)].
a question James McNamara
Should the trade be stood down as the duplicate the desk said it was on 9 Aug, or kept as a trade in its own right? (1038305)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes — already settled. 1038305 should be stood down as the duplicate the desk identified on 9 Aug 2026 ("being fixed; not invoiced") and consolidated into 1038303, per the master ruling. [Gmail Sun 9 Aug, 09:40 ("a NEW trade was opened off AWB 618-55465432... instead of attaching to Eastern Wealth order 1038303... being fixed; not invoiced"); master builder brief].
a question James McNamara
Which single trade should carry AWB 618-55465432 — the trade, the trade or the trade — and should the shipment be taken off the other two? (1038303, 1038305, 1038309)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: 1038303 should carry AWB 618-55465432 as the trade of record — it is billed there (line 2 of the Xero invoice). It should be taken off 1038305 (duplicate, consolidated) and, per 1038303#3, the number's later reuse on 1038309 (Freco) is a separate physical uplift, not a competing claim to the same cargo. [Xero ACCREC c5234912; master builder brief].
a question James McNamara
Should Eastern Wealth be written as the customer, given the same trays sit on invoice 1038303 to the same customer? (1038305)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No — leave the customer field on 1038305 empty. The 960 trays are already invoiced to Eastern Wealth under 1038303; writing Eastern Wealth onto 1038305 as well would stand the same trays up twice under the same customer. [Xero ACCREC c5234912 (1038303, Eastern Wealth Trading Hong Kong Limited)].
a question James McNamara
The commercial invoice, packing list and purchase order sitting in the folder: are they to be voided, given the desk recorded the duplicate as not invoiced? (1038305)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, they should be marked void/superseded. The desk's 9 Aug 2026 note confirms this line was "being fixed; not invoiced" and consolidated into 1038303, so the commercial invoice, packing list and purchase order sitting in the 1038305 folder were never the instrument of an actual sale. [Gmail Sun 9 Aug, 09:40].
a question James McNamara
Where does the AUD 18,240.00 attributed to the 960 trays on invoice 1038303 come from, and who should confirm it before the overbilling question is put to anyone?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Confirmed — it is not the handover's arithmetic, it is Xero invoice 1038303's own second line item: AWB 618-55465432, 960 trays x AUD 19.00 = AUD 18,240.00, AUTHORISED. No further confirmation is needed before anyone acts on this figure; it is the ledger, not a derived number. [Xero ACCREC c5234912-abf2-4d82-8ebe-949a590f176b, line 2].
a stage move who is not recorded · our word
trade opened
FORWARDER_INVOICE by file name: 2026-08-07_Vision_AWB_Advice.md
a shipment update the journey
Booked
a stage move who is not recorded · document
trade opened
PURCHASE_ORDER by file name: 1038305_PO_v1.docx
a stage move who is not recorded · document
trade opened
PURCHASE_ORDER by file name: 1038305_PO_v1.pdf
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038305_Commercial_Invoice_v1.docx
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038305_Commercial_Invoice_v1.pdf
14 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:51 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:51 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:51 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:51 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:47 AEDT; WhatsApp messages at 9 Oct 2026 17:50 AEDT; WhatsApp pictures at 9 Oct 2026 17:43 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.