No customer or goods held yet (1038313)
3 TRADE OPENEDWhere it stands
- Where the goods are: booked with the carrier, not yet departed, since 14 Aug 2026 18:42 AEST (the mailbox2026-08|19fff6fd10b2caa7)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing yet; no invoice is raised
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet (this step was reached 14 Aug 2026 18:42 AEST) |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
This trade carries no line at all, so there is nothing to price. Owner: Quenton.
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 0 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
7 files sit in this trade's folder, of which 2 files are typed as a document and 5 files could not be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
10 messages came in on this trade with nothing going out after them. The oldest is email on 26 Aug 2026 20:18 AEST, 43 days ago: AP/AR Report 26/08/2026. The last thing that went out from us on this trade was 25 Aug 2026 18:26 AEST.
3 things are missing, behind 3 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| To be done | Rename Drive folder '1038313 FRECO INTERNATIONAL UNCONFIRMED — Vision' to indicate it is retired/duplicate (1038314) | Obsidian Advisory open 15 days no by-when set |
| the customer | The customer is not evidenced outside the old book (1038313) | James McNamara open 16 days no by-when set |
| the trade's lines | No line is evidenced outside the old book (1038313) | James McNamara open 16 days no by-when set |
Freight
The freight
No shipment is recorded on this trade.
2 forwarder invoices in the folder, so a freight cost can be read off a document. What they print has not been read off the face of any of them yet. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
Nothing in the feeds bears on this trade today.
Commodity outlook. Feeds last read 9 Oct, 03:10 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | not named on this trade | |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| No address on this trade has been proved or disproved. An address's state is a fact about the address: cherrelyn@easterngreen.com.sg bounced every morning for five days while atanosoche@ was never written down. Owner: James McNamara. | ||
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated 14 Aug 2026, on our word, which is not a document and not a counterparty either |
1 piece of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
a press James McNamara
remove a shipment
and 8 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Is the trade the same consignment as the trade on AWB 618-55465745, in which case the row is retired, or was there a second consignment? (1038313, 1038314)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Same consignment as 1038314, not a second one — retire 1038313. All correspondence on AWB 618-55465745 (Vision's pre-alert 14 Aug with the 577-tray manifest, the commercial invoice sent to Freco, the subsequent price revisions) describes a single consignment invoiced and paid as 1038314. 1038313 carries no lines, no customer and no typed document; its old estate row was written by AI_INBOUND_AWB_INTAKE off the same waybill, matching the settled finding that 1038313/1038314 are one consignment on two numbers. [Old estate trades row 1038313 L1: data provenance 'AI_INBOUND_AWB_INTAKE:Fri 14 Aug, 18:44'; Gmail 19fff6fd0e649388 (Vision pre-alert, 14 Aug 2026) manifest 80x16+330x18+7x20+160x25=577 trays; Xero ACCREC 1038314 PAID AUD 7,039.40].
a question James McNamara
If it is the same consignment, should the shipment carrying AWB 618-55465745 come off the trade so the waybill sits only? (1038314, 1038313)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes — the waybill comes off 1038313; it sits only on 1038314 (Xero invoice PAID AUD 7,039.40; Vision freight bill 00241802/1038314 AUD 4,846.22). [Xero ACCREC 1038314 PAID AUD 7,039.40; Xero bill 00241802/1038314 AUD 4,846.22].
a question James McNamara
Does FRECO INTERNATIONAL COMPANY LIMITED go as the customer, or does the customer stay empty until the duplicate is settled? (1038313)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Leave the customer empty. 1038313 is being retired as a duplicate shell of 1038314, which already correctly carries FRECO INTERNATIONAL COMPANY LIMITED as the customer. [Xero ACCREC 1038314 contact FRECO INTERNATIONAL COMPANY LIMITED].
a question James McNamara
Who answers the two open gaps (customer, lines), and does the hold stay on James until they are answered? (1038313)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Moot once 1038313 is retired as a duplicate of 1038314 (see 1038313#1/#2). Separately, the hold no longer keeps any trade off the desk regardless — questions ride on the trade, so there is nothing that must be 'answered by James' before 1038313 can move. [Master builder brief, 24 Sep 2026 06:20; see 1038313#1].
a question James McNamara
Should a gap be raised for the grower and the growing origin, or is that moot once the row is retired? (1038313)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Moot — no gap needs raising on 1038313 once it is retired. Any grower/origin gap belongs to 1038314, the trade that actually carries the consignment. [See 1038313#1].
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 02/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 02/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 02.09.2026.xlsx not captured, 02092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 01/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 01/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 01.09.2026.xlsx not captured, 01092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 31/08/2026
(no specific reference to 1038320 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 31/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 31082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 31.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
(no specific reference to 1038317 in this message) Accountant (Atul) replies to Tony Wong's 31 Aug email: invoices 1038309 and 1038314 have been updated; attaches updated copies (version 2). No figures in body.
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what was said tony.wong@sklfcproduce.com · in · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
(no specific reference to 1038317 in this message) Tony Wong (S&F Produce) says invoice amount is not correct: for AWB 618-55465432 only a credit note of $18 (original invoice) - $15.6 = $2.4 per tray is needed; for AWB 618-55465745, $18 - $12.2 = $5.8 per tray. Asks for revised documents asap to a…
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
(no specific reference to 1038317 in this message) Accountant (Atul) tells Tony Wong invoices 1038309 and 1038314 have been updated; attaches updated copies. No figures in body.
image001.jpg not captured, image.png not captured, Invoice 1038314 (1).pdf not captured, Invoice 1038309 (1).pdf not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 28/08/2026
(no specific reference to 1038320 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 28/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 28082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 28.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
Credit Note CN-1038317 sent to Tony Wong as the credit against invoice 1038314.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
Credit note document is named 'Credit Note CN-1038317', applied against invoice 1038314 for $7,047.02.
image001.jpg not captured, image.png not captured, Credit Note CN-1038317.pdf not captured, Invoice 1038314.pdf not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 26/08/2026
(no specific reference to 1038316 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 26/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 26082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 26.08.2026.xlsx not captured
what was said exports@carterandassoc.com.au · out · email
1038314 — Commercial invoice
Commercial invoice for 1038314 sent to Freco (attachment 1038314_Commercial_Invoice_v3.pdf); no figures in body.
1038314_Commercial_Invoice_v3.pdf not captured
what was said exports@carterandassoc.com.au · out · email
Three consignments need a sell price - two already flown
(no specific reference to 1038314 in this message) Exports desk to Quenton: three consignments cannot be invoiced for lack of sell price, two already flown: 1038311 Total Fresh, 1038313 FRECO, and out-of-scope 1038301 Prime Orchards (China) AWB 160-13159171, avocado 1,207 x 23ct plus 313 x 20ct, 1,…
what was said exports@carterandassoc.com.au · out · email
Re: Pre-alert, 618-55465745 - Commercial invoice and packing list 1038314
(no specific reference to 1038317 in this message) Carter sends Freco the commercial invoice and packing list 1038314 for AWB 618-55465745, Brisbane to Hong Kong, 577 trays Hass Class 1, AUD 10,386.00.
1038314_Commercial_Invoice_v3.pdf not captured, 1038314_Packing_List_v3.pdf not captured
a stage move who is not recorded · our word
trade opened
FORWARDER_INVOICE by file name: 2026-08-14_liam.fraser@vision.com.au_Pre-alert_618-55465745.eml
what was said exports@carterandassoc.com.au · out · email
Re: Pre-alert, 618-55465745 — confirming trade details before CI/PL
Via AWB 618-55465745 (Freco): 577 trays total; Carter had not yet matched the AWB to an open trade; P/L and CIV to Freco pending.
what was said liam.fraser@vision.com.au · in · email
Pre-alert, 618-55465745
Via AWB 618-55465745 (Freco): manifest SIZE 16 X 80 TRAYS, SIZE 18 X 330 TRAYS, SIZE 20 X 7 TRAYS, SIZE 25 X 160 TRAYS; Carter to send P/L and CIV.
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a shipment update the journey
Booked
a document who is not recorded
forwarder invoice
a document who is not recorded
forwarder invoice
a document this platform · made here
booking request
held by VISION INTERNATIONAL.
a document this platform · made here
commercial invoice
held by FRECO INTERNATIONAL COMPANY LIMITED, Triumph Accounting Pty Ltd T/A Obsidian Advisory, VISION INTERNATIONAL.
a document this platform · made here
packing list
held by FRECO INTERNATIONAL COMPANY LIMITED, VISION INTERNATIONAL.
a document this platform · made here
transport document
held by VISION INTERNATIONAL.
6 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:14 AEDT; WhatsApp messages at 9 Oct 2026 16:15 AEDT; WhatsApp pictures at 9 Oct 2026 16:13 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| booking request | not stated | no total on it | recorded with no file on this machine |
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| packing list | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.