Priority Produce, 6 Seedless Watermelons Stripe, invoiced 23 Oct 2025, AUD 840.00 (1037833)
8 INVOICEDWhere it stands
- Where the goods are: no shipment in flight (no booking, departure or arrival held)
- What the customer has been told: nothing yet
- Receivable: invoice 1037833 AUD 840.00 still due, 337 days overdue; the reminder not chased: answered "Ask Steve to bill his cartage first and offset"
- What happens next: On hold: 2 questions only Quenton Carter or James McNamara can answer are open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not reached yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Watermelons | 6 | sell AUD 140.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| invoice 1037833 |
PRIORITY PRODUCE linked by named on the document |
AUD 840.00 paid AUD 0.00, outstanding AUD 840.00, 337 days past due no instalment is recorded against this document |
Unpaid due 6 Nov 2025 no term printed on it |
Invoiced AUD 840.00, of which AUD 840.00 is outstanding. Billed to us not stated, and the ledger carries nothing outstanding against it.
Deposit and release
Release is standard. On the invoice terms AUD 840.00 falls due before release; received AUD 0.00; still to come AUD 840.00, chased on its own invoice. The documents go to the customer as normal.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Priority Produce, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 3 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
5 things are missing, behind 5 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| To be done | Record the invoiced stage using the 23 Oct 2025 commercial-invoice email and the Xero AUTHORISED invoice (1037833). | Obsidian Advisory open 15 days no by-when set |
| Not held | Lodge overdue claim with credit insurer | james open 1 hour by 9 Oct 2026 |
| growers unrecorded | No grower bill is on the record for the trades listed: for each, who supplied the fruit and at what buy price, so the bill can be matched or raised? | Quenton Carter open 15 days no by-when set |
| priority produce | Priority Produce owes AUD 18,446.00 (the trade AUD 840.00; the trade AUD 17,606.00). Chase it in full, or net it against the tossing and cartage they have done for us unbilled since February 2025? Is the trade a firm sale or a consignment awaiting Steve's return? (1037833, 1037928) | James McNamara open 15 days no by-when set |
| An open question | PRIORITY PRODUCE's trade: which incoterm (the trade)? (1037833) | James McNamara open 1 hour no by-when set |
Freight
The freight
The estimate
Cost so far held in more than one currency; not held: international freight, produce.
Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate, and no DAFF permit or tonnage is priced in it either.
The card this estimate was struck from is not named on it.
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- melon: 4 of 6 production regions have adverse weather in the next 7 days (rain, heat). Supply tight, price bias up (Bureau of Meteorology, state precis forecast, read 8 Oct)
Commodity outlook. Feeds last read 9 Oct, 09:52 am.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | Priority Produce | the counterparty record |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| Priority Produce | Steve steve@priorityproduce.com.au | proved |
| Priority Produce | +61413199904 | unproved |
| Priority Produce | +61739154140 | unproved |
| Priority Produce | Steve Rosten admin@priorityproduce.com.au | unproved |
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at INVOICED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| TRADE OPENED needs our word |
not reached nothing on this trade evidences it yet. |
no evidence |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
reached dated 23 Oct 2025, on a document |
2 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
a question James McNamara
PRIORITY PRODUCE's trade: which incoterm (the trade)? (1037833)
{"kind":"desk decision","both":false,"group":"customers","party":"PRIORITY PRODUCE","rec":"Yes: CPT, the usual term for air. Nothing we hold states it for this trade. Until you answer, no customer or forwarder mail is drafted on it.","facts":[["8 Oct 2026","No paper we hold states the term.","the trade record"]],"evidence":[],"options":[["yes","Yes: CPT"],["no","No: not CPT"],["none","None of the above: see my note"],["CFR","CFR: we book, cost and freight"],["CIF","CIF: we book and insure"],["CIP","CIP: we book and insure, air"],["FOB","FOB: the buyer books"],["FCA","FCA: the buyer books, free carrier"],["DAP","DAP: we deliver to the place"]],"recTerm":"CPT","trades":["1037833"],"source":"incoterm backfill (src/incoterm)"}
Still open. Nothing has come back on this.
a press James McNamara
record_a_stage_change
- stage reached invoiced
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Which customer stands — Priority Produce, as the ledger and the invoice email say, or Priority Transport, as the old book row says? (1037833)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Priority Produce, not 'Priority Transport'. The Xero contact, the loaded trade, and the 23 Oct 2025 commercial-invoice email to steve@priorityproduce.com.au all agree; the record holds no counterparty at all called Priority Transport. The old book's name is simply wrong/stale. [Xero contact PRIORITY PRODUCE (get contacts search for 'Priority Transport' returns no match); Gmail 19a0f8a3cc485cad, 23 Oct 2025, 'Carter & Associates - Domestic Invoice 1037833 - Watermelons - 6 Bins' to steve@priorityproduce.com.au].
a question James McNamara
Does the exports desk's 9 Sep correction list touch the trade, and if so is it a void, a credit note or an adjustment? (1037833)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The 9 Sep 2026 correction was not a void, credit or adjustment to invoice 1037833's own figure. It was: (i) fix the Priority Produce contact record, because every statement to date had gone only to Carter's own administration@carterandassoc.com.au, never to steve@priorityproduce.com.au; and (ii) net the unbilled two-way account — Priority Produce has tossed and carted fruit for Carter & Associates since 5 Feb 2025 with no bill ever entered for it, so James was chasing Steve's own statement (from 1 Feb 2025) to net against the AUD 18,446.00 receivable, as in prior years. James's 16 Sep 2026 reply ('Investigate the void advice. Everything else is correct') approved this correction, since it is not one of the void items. [Gmail 1a0852c75413e34b, exports desk to Obsidian, 9 Sep 2026 17:57 Sydney; James's reply Gmail 1a0a9c9db1d1e2f8, 16 Sep 2026 20:36 Sydney].
a question James McNamara
Do you want the invoiced stage recorded now against the invoice sent on 23 Oct 2025, or held until the customer name is settled?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Record the invoiced stage now. The customer question is resolved (#1 above: Priority Produce, confirmed), and both proofs the trade process asks for are already on the record — the commercial invoice was emailed to Steve at Priority Produce on 23 Oct 2025, and Xero carries invoice 1037833, AUTHORISED, AUD 840.00, issued 23 Oct 2025. [Gmail 19a0f8a3cc485cad, 23 Oct 2025; Xero invoice 1037833 (PRIORITY PRODUCE, AUD 840.00, AUTHORISED, issued Thu 23 Oct 2025, 6 x Seedless Watermelons Stripe @ AUD 140.00/bin)].
a question Quenton Carter
No grower bill is on the record for the trades listed: for each, who supplied the fruit and at what buy price, so the bill can be matched or raised?
No amount turns on it alone. The same question stands on 1037928, 1038069, 1038104, 1038135, 1038140, 1038158, 1038292, 1038294, 1038301, 1038303, 1038304, 1038307, 1038309, 1038310, 1038312, 1038314, 1038316. The review asked: "Was there a grower cost on this domestic watermelon sale, or was it sold from our own stock with nothing to bill?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
a question James McNamara
Priority Produce owes AUD 18,446.00 (the trade AUD 840.00; the trade AUD 17,606.00). Chase it in full, or net it against the tossing and cartage they have done for us unbilled since February 2025? Is the trade a firm sale or a consignment awaiting Steve's return? (1037833, 1037928)
Amount in question: AUD 18,446.00 (Xero invoices 1037833 and 1037928). The same question stands on 1037928. The review asked: "On the loader's second question: do you want the unbilled tossing and cartage netted against Priority Produce's AUD 840.00 and AUD 17,606.00 and settled, and who sends the customer a statement they can actually see?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
what was said james@carterandassoc.com.au · out · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Reply from james@ to Atul: 'Investigate the void advice. Everything else is correct' — approving the Export team's corrections other than the void items.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Atul re-sends (16 Sep) the same request asking whether to proceed with the Export team's AR corrections in Xero.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Atul follows up to James: asks again whether to proceed with the changes in Xero outlined in the Export team's email.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Atul asks James and Quenton whether to proceed with the Export team's AR corrections (voids, credit notes, adjustments) in Xero, as this is the first time Export has sent AR instructions directly.
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what was said exports@carterandassoc.com.au · out · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Exports desk to Atul: 23 AR book corrections (Sky Fresh, Freco void QC25004 AUD 8,960.00 duplicate, Barakat, Anusaya, Naidu, Total Fresh, Eastern Green, Eastern Wealth, Priority Produce, credit balances, Kibsons). CN-1038322 and CN-1038323 to CN-10…
what was said calendar-notification@google.com · in · email
Notification: AR Collections — AL BAKRAWE + FRUTULIP + Overdue Accounts... @ Tue 26 May 2026
James's AR collections event notes (status at 22 May 2026) list PRIORITY PRODUCE: AUD 18,446 overdue, under 'SECONDARY'; no action specified for it.
what was said quenton@carterandassoc.com.au · out · email
Statement from Carter & Associates for PRIORITY PRODUCE
Quenton asks the office for the dates and values of payments transferred on the account. Quoted statement lists 1037833 due 6 Nov 2025 840.00 and 1037928 due 30 Dec 2025 17,606.00; balance due AUD 18,446.00. No reply in thread.
what was said messaging-service@post.xero.com · in · email
Statement from Carter & Associates for PRIORITY PRODUCE
Xero overdue reminder to PRIORITY PRODUCE: $18446.00 AUD outstanding, all more than 30 days beyond 30 days EOM terms. Sent only to C&A's own addresses (no Priority Produce recipient).
Statement for PRIORITY PRODUCE As At 16Apr2026.pdf not captured
what was said james@carterandassoc.com.au · out · email
Mango and SOA
James asks Steve (Priority Produce) for the return on the Dorrian mangoes (the 4 pallets) and a statement of account both ways. No reply in thread.
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what was said exports@carterandassoc.com.au · out · email
Carter & Associates - Domestic Invoice 1037833 - Watermelons - 6 Bins
Dannielle White (exports desk) sends Steve at Priority Produce the invoice for 1037833 (domestic, watermelons, 6 bins).
1037833 COMMERCIAL INVOICE.pdf not captured
a stage move who is not recorded · document
invoiced
commercial invoice "1037833 COMMERCIAL INVOICE.pdf" for 1037833, attached to the message from exports@carterandassoc.com.au of 23 Oct 2025 16:28 AEDT ("Carter & Associates - Domestic Invoice 1037833 - Watermelons - 6 Bins", email:19a0f8a3cc485cad). Read by the desk from the mail: the file name names this trade.
what was said Exports · out · email
Carter & Associates - Domestic Invoice 1037833 - Watermelons - 6 Bins
Hi Steve, Please find attached the invoice for 1037833. [only the opening of this message is held]
what was said Exports · out · email
Carter & Associates - Domestic Invoice 1037833 - Watermelons - 6 Bins
Hi Steve, Please find attached the invoice for 1037833.
image001.png not captured, 1037833 COMMERCIAL INVOICE.pdf not captured
a stage move who is not recorded · document
invoiced
invoice 1037833 for PRIORITY PRODUCE, AUD 840, status AUTHORISED
a document this platform · made here
commercial invoice
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory, Priority Produce.
a document this platform · made here
credit note
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
statement
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory, Priority Produce.
3 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 08:19 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 12:06 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 06:44 AEDT; trade states at 9 Oct 2026 12:35 AEDT; WhatsApp messages at 9 Oct 2026 12:43 AEDT; WhatsApp pictures at 9 Oct 2026 12:44 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ORDER
What is owed while a trade sits here: the grower's supply confirmation or a trader's attestation of a verbal one, and the allocation cross-check. Late here means: a purchase order or a booking is about to leave with supply unconfirmed.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
| statement | not stated | no total on it | recorded with no file on this machine |
Send
What takes it forward
TRADE OPENED is reached by pressing one of its own acts, and PAID IN is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ORDER. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.