Satoyu Trading, 256 R2E2 Mangoes to SIN, flew 16 Dec 2025, AUD 9,088.00 (1037922)
9 PAID INWhere it stands
- Where the goods are: landed at destination, since 17 Dec 2025 12:00 AEDT (Vision International)
- What the customer has been told: nothing yet; not yet told the freight was booked, it left and it arrived
- Receivable: nothing; the invoice is paid
- What happens next: On hold: 1 question only James McNamara can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
- Not certain: That it left is taken from the ETD held; no word from the forwarder or the carrier says so.
What the customer has been told
| Booked | Not told yet |
| Received by the forwarder | No word held; it has left |
| Departed | Not told yet (this step was reached 16 Dec 2025 06:00 AEDT) |
| Arrived | Not told yet (this step was reached 17 Dec 2025 12:00 AEDT) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| R2E2 mangoes, Class 1 | 59 | sell AUD 35.50, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| R2E2 mangoes, Class 1 | 85 | sell AUD 35.50, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| R2E2 mangoes, Class 1 | 20 | sell AUD 35.50, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| R2E2 mangoes, Class 1 | 63 | sell AUD 35.50, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| R2E2 mangoes, Class 1 | 29 | sell AUD 35.50, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill 2748635 / 1037922 |
MURRAY BROS linked by named on the document |
AUD 6,144.00 paid AUD 0.00, outstanding AUD 6,144.00, 267 days past due instalment 1: 100% AUD 6,144.00 due 15 Jan 2026, 30 days from delivery (delivery taken as departure, 16 Dec 2025), 267 days past due, from 30 days from delivery (James, 24 Sep 2026 23:59) |
Unpaid due 15 Jan 2026, Xero says 13 Jan 2026 no term printed on it |
| credit note CN-1038237 |
SATOYU TRADING PTE LTD linked by named on the document |
AUD 896.00 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| invoice 1037922 |
SATOYU TRADING PTE LTD linked by named on the document |
AUD 9,088.00 paid AUD 8,192.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 27 Dec 2025 no term printed on it |
Invoiced AUD 9,088.00, and the ledger carries nothing outstanding against it. Billed to us AUD 6,144.00, of which AUD 6,144.00 is outstanding.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Satoyu Trading, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No gross profit is published for this trade. 2 charges are on the actual stack with no figure. A profit over an incomplete cost reads as a fact and is not one, so a ceiling is published instead.
This is no sell: no revenue can be struck: no revenue is held on the record at all.
After the trade: quoted against billed
Not compared. The desk holds no quote stack for this trade (it was quoted before the desk priced quotes, or the stack was never written), so there is no quoted cost to set against the bills. The quote is a document in the trade folder and a quote of record is filed on Drive; its prices are not in the record as cost lines.
This trade is open, with its bills in. Reviewed 9 Oct 2026.
What it cost
From the Xero bill lines the trace tied to the trade (x_cost_lines).
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 250.00 | SHIPMENT MANAGEMENT / DOCUMENT FEE SINGAPORE AIR FREIGHT (Phyto Services Pty Ltd bill INV-10179) |
| Produce | AUD 13,008.00 | PEACH WHITE green CARTON 10K (MURRAY BROS bill 2746528); PEACH WHITE green sharp CARTON 10K (MURRAY BROS bill 2746528); PEACH WHITE green sharp CARTON 10K (MURRAY BROS bill 2746528); MANGO R2E2 11C R2E2 TRAY 7KG (MURRAY BROS bill 2748635 / 1037922); MANGO R2E2 14C R2E2 TRAY 7KG (MURRAY BROS bill 2748635 / 1037922); MANGO R2E2 9C R2E2 TRAY 7KG (MURRAY BROS bill 2748635 / 1037922) and 2 more |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
6 messages came in on this trade with nothing going out after them. The oldest is email on 26 May 2026 14:05 AEST, 135 days ago: Trade records clean-up, coordinated worklist. The last thing that went out from us on this trade was 25 May 2026 16:24 AEST.
5 things are missing, behind 8 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Two sources disagree | costed against billed: Departmental permit and tonnage | James McNamara open 12 days no by-when set |
| To be done | Attach Murray Bros as supplier and bill 2748635 (AUD 6,144.00) as the grower bill (1037922). | Obsidian Advisory open 15 days no by-when set |
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| Not held | Instalment 1 has no due date: it falls due on the grower delivering to the forwarder or cold store the order names, which has not happened yet. | James McNamara open 14 days no by-when set |
| unexplained credits | Three credit notes carry no recorded reason: CN-1038237 AUD 896.00 to Satoyu (the trade), CN-1038199 AUD 960.00 to Sky Fresh (the trade), CN1038091 AUD 5,145.60 (the trade, "as per Quenton email 07.07.2026", no such email held). What was each for, and is any of it recoverable from the grower? (1037922, 1037992, 1038091) | James McNamara open 15 days no by-when set |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, SQ266 |
AWB 61848062442 | departed 16 Dec 2025 arrived 17 Dec 2025 stated by Vision International |
gross weight not recorded chargeable weight not recorded |
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
The dates, carrier, vessel and weights above are as recorded on the shipment; where one is missing, it prints as a gap and the forwarder's own document settles it.
Market
Market
This consignment has landed; the market can no longer change how it arrives.
Commodity outlook. Feeds last read 9 Oct, 09:52 am.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | SATOYU TRADING PTE LTD | the counterparty record |
| Billed us | MURRAY BROS | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| MURRAY BROS | Adminstration admin@murraybros.com.au | proved |
| MURRAY BROS | Elliott Carter elliott@murraybros.com.au | proved |
| MURRAY BROS | Joel Richardson joel@murraybros.com.au | proved |
| MURRAY BROS | Rachel Chant rachel@murraybros.com.au | proved |
| MURRAY BROS | Stephen Aistrope saistrope@murraybros.com.au | proved |
| MURRAY BROS | Susan Lewis susan@murraybros.com.au | proved |
| MURRAY BROS | +61738758100 | unproved |
| SATOYU TRADING PTE LTD | Doreen doreen@satoyu.om | unproved |
| SATOYU TRADING PTE LTD | Eagle FFM (via DTAY) eagleffm@gmail.com | unproved |
| MURRAY BROS | logistics@murraybros.com.au | unproved |
| MURRAY BROS | packing@murraybros.com.au | unproved |
| MURRAY BROS | Rodney rodney@murraybros.com.au | unproved |
| SATOYU TRADING PTE LTD | shipping@satoyu.com | unproved |
Writing to us on this trade: Frespro-International frespro-intl@eagleffm.com; VIF Export bneexport@vision.com.au; Liam Fraser liam.fraser@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID IN.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated 24 Jun 2026, on a document |
1 piece of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| DEPARTED needs document |
reached dated 16 Dec 2025, on a document disputed, two readings, both shown, neither chosen.
|
1 piece of evidence. Each move is a line on the timeline below. |
| ARRIVED needs counterparty word |
reached dated 17 Dec 2025, on a document |
1 piece of evidence. Each move is a line on the timeline below. |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated 13 Dec 2025, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The invoice document on the trade is the half that is missing. Owner: Obsidian Advisory. |
1 piece of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
reached dated not stated, with no grade recorded |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a press James McNamara
record_a_stage_change
- stage reached trade opened
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
raise a claim
and 14 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: Departmental permit and tonnage, for James McNamara
- raised costed against billed: International Freight, for James McNamara
- raised costed against billed: produce, for James McNamara
- raised invoiced against paid: Invoice 1037922, for James McNamara
and 261 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached arrived
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached departed
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record an outside fact
and 12 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record an instalment term
- raised Instalment 1 has no due date: it falls due on the grower delivering to the forwarder or cold store the order names, which has not happened yet., for James McNamara
and 22 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
The 8 Apr 2026 statement and the customer file still show $896.00 overdue after that credit note — which is right, and should Obsidian be asked to align the accounts?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Xero is right and already reflects the credit: invoice 1037922 shows AUD 0.00 due today (AUD 8,192.00 paid + AUD 896.00 credited = AUD 9,088.00 total). The 8 Apr 2026 statement showing AUD 896.00 still due was simply a stale snapshot from before/around the time the credit note was applied; there is no live discrepancy for Obsidian to align. [Xero invoice 1037922 (SATOYU TRADING PTE LTD, PAID, amount total 9088.00, amount paid 8192.00, amount credited 896.00, amount due 0.00, read Thu 24 Sep)].
a question James McNamara
Does the category stand as not yet settled on the unpaid grower bill, or should this trade be recategorised to the unexplained credit?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The category stands on the grower side. Now that the customer side is confirmed fully settled (AUD 0.00 due — see #3), the only genuinely open money on this trade is Murray Bros' unpaid bill (AUD 6,144.00, invoice 2748635). The unexplained-credit question (#1/#2) is a separate claims/documentation gap, not a reason to recategorise money-open itself. [Xero invoice 1037922 (customer side, AUD 0.00 due); review's own citation of Murray Bros bill 2748635, AUD 6,144.00, outstanding].
a question James McNamara
Susan Lewis's 24 Jun 2026 reply attaches the purchase order against invoice 2748635 — do you accept that as settling the AUD 6,144.00 bill against this trade? (1037922)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes. Susan Lewis at Murray Bros confirmed the same evening she was asked, attaching '1037922 PURCHASE ORDER - MURRAY BROS.pdf' directly against invoice 2748635 (AUD 6,144.00) — that reply is the evidence tying the bill to this trade and should be filed as such. [Gmail 19ef8013983867ae, Obsidian to Murray Bros, 24 Jun 2026 15:01 Sydney (asking for the PO number behind invoice 2748635); Gmail 19ef8af5298e2edd, Susan Lewis reply, 24 Jun 2026 18:11 Sydney, attaching '1037922 PURCHASE ORDER - MURRAY BROS.pdf'].
a question James McNamara
Which entity is the buyer of record: SATOYU TRADING PTE LTD, DTAY, or 5555 Pte Ltd?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: SATOYU TRADING PTE LTD is the buyer of record — confirmed Xero contact and the entity on invoice 1037922. 'DTAY' is the same buyer's trading name used by Vision in freight correspondence ('DTAY (SATOYU TRADING) - Singapore - 256 X R2E2 Mangoes - 1037922'). '5555 Pte Ltd' does not appear anywhere in Xero or the Gmail correspondence searched — not held. [Xero invoice 1037922, contact SATOYU TRADING PTE LTD; Gmail 19b1f2e0a465fbb1, Vision (Liam Fraser), 14 Dec 2025].
a question James McNamara
The old book calls this trade DELIVERED on CPT terms with nothing in the record to show it flew — do you want that status accepted on your word, or held until the waybill is produced?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: It does not stand on its own. The old book is a claimant, never a source; DELIVERED/CPT with nothing behind it does not carry weight — hold the status until stage evidence (a waybill or forwarder confirmation of departure) is actually filed. The only transport fact on record is Vision refusing to book on 15 Dec 2025 pending a payment plan, which if anything argues against an unqualified DELIVERED. [handover rule, James 22 Sep: the old book is a claimant; Gmail 19b1f2e0a465fbb1, Vision, 14 Dec 2025].
a question James McNamara
Three credit notes carry no recorded reason: CN-1038237 AUD 896.00 to Satoyu (the trade), CN-1038199 AUD 960.00 to Sky Fresh (the trade), CN1038091 AUD 5,145.60 (the trade, "as per Quenton email 07.07.2026", no such email held). What was each for, and is any of it recoverable from the grower? (1037922, 1037992, 1038091)
Amount in question: AUD 7,001.60 (the three credit notes in Xero). The same question stands on 1037992, 1038091. The review asked: "What was the AUD 896.00 credit note CN-1038237 of 1 Apr 2026 given for, and should it be recorded as a claim on this trade?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
a stage move who is not recorded · document
trade opened
purchase order "1037922 PURCHASE ORDER - MURRAY BROS.pdf" for 1037922, attached to the message from susan@murraybros.com.au of 24 Jun 2026 18:11 AEST ("Fw: 1038054 - Purchase Order - Carter & Associates - Peaches request for Claim", email:19ef8af5298e2edd). Read by the desk from the mail: the file name names this trade.
a shipment update the journey
Arrived
a stage move who is not recorded · document
arrived
AWB 618-48062442, SQ266, Brisbane to Singapore: departed 16 Dec 2025 19:12, arrived 17 Dec 2025 03:04 Sydney time (C00199654, Vision shipment list, QC last 12 months, sent by Liam Fraser (Vision) 24 Sep 2026, Gmail 1a0d26845a9e2cf9; REPORTS/vision/Vision_shipments_last_12_months_2026-09-24.xlsx). Recorded as a transport document because it is the forwarder's own record of its waybills and their actual departure and arrival (James, 24 Sep 2026 19:27: the forwarder's shipment list is the source for what shipped).
a stage move who is not recorded · document
departed
AWB 618-48062442, SQ266, Brisbane to Singapore: departed 16 Dec 2025 19:12, arrived 17 Dec 2025 03:04 Sydney time (C00199654, Vision shipment list, QC last 12 months, sent by Liam Fraser (Vision) 24 Sep 2026, Gmail 1a0d26845a9e2cf9; REPORTS/vision/Vision_shipments_last_12_months_2026-09-24.xlsx). Recorded as a transport document because it is the forwarder's own record of its waybills and their actual departure and arrival (James, 24 Sep 2026 19:27: the forwarder's shipment list is the source for what shipped).
a stage move who is not recorded · document
invoiced
invoice 1037922 for SATOYU TRADING PTE LTD, AUD 9088, status PAID
6 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 08:19 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 13:14 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 13:13 AEDT; trade states at 9 Oct 2026 13:08 AEDT; WhatsApp messages at 9 Oct 2026 13:35 AEDT; WhatsApp pictures at 9 Oct 2026 13:29 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ARRIVED
What is owed while a trade sits here: the customer advised, and the named consignee advised where he is not the customer. Late here means: the stated arrival date has passed with no notice from anyone.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
| packing list | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
| statement | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| Email Copy - 618-48062442.PDF | VIF Export | 17 Dec 2025 09:24 AEDT | in trade 1037922's 05_Freight |
| Original 3 - (for Shipper) - 618-48062442.pdf | Liam Fraser | 16 Dec 2025 11:10 AEDT | in trade 1037922's 05_Freight |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
DELIVERED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ARRIVED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.