Sky Fresh-Fruits Import & Exp, 546 Hass avocados 25ct class 1 and other goods to SIN, flew 20 May 2026, AUD 19,714.00 (1038157)
8 INVOICEDWhere it stands
- Where the goods are: landed at destination, since 20 May 2026 12:00 AEST (Vision International)
- What the customer has been told: last written to 3 Oct 2026 21:10 AEST; not yet told the freight was booked, the forwarder had the goods, it left, of a change and it arrived
- Receivable: invoice 1038157 AUD 19,714.00 still due, 132 days overdue; the reminder waits on an answer in Needs you
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
- Not certain: That it left is taken from the ETD held; no word from the forwarder or the carrier says so.
Where this trade really stands
Sky Fresh owes AUD 19,714.00 on 1038157, Hass avocados and rockmelons landed in Singapore on 20 May and due 30 May; Brandon accepted it as due on 3 Oct, but no payment is on the record and no date has been given.
What is blocking it: The goods landed 20 May on the AWB carried by Vision, and the Xero invoice is unpaid. The 3 Oct chase says Brandon confirmed 1038091 and 1038157 are due, but the record holds no reason for non-payment and no promised date. The waybill mix-up with 1038148 is settled by Vision and Xero is corrected, so it does not hold this invoice.
Sources that disagree
- The account figure still includes 1038148, which Xero no longer holds against Sky Fresh. The desk's account figure needs refreshing from Xero; this does not change the AUD 19,714.00 on 1038157.
Account assessment, desk record: Account assessment lists 1038148 (AUD 22,656) as part of Sky Fresh's AUD 95,084.40, to be credited in full.
8 Oct, Gmail, james@: Invoice 1038148 was moved to FreshMart and then cancelled in Xero, with Sky Fresh's expected total at AUD 72,428.40.
| Date | What the record says | Source |
|---|---|---|
| 16 May | Invoice 1038157 issued to Sky Fresh: AUD 19,714.00, due 30 May. | Xero |
| 20 May | QF51 under AWB 081-62415463 from BNE to SIN; arrival stated by Vision. | trade folder |
| 3 Oct | Exports@ asked Brandon to pay 1038157 (AUD 19,714.00) and 1038091 (AUD 38,686.40) each on its own, after he confirmed both were due. | Gmail, exports@ |
| 8 Oct | Atul (Obsidian) confirmed the Xero corrections: 1038148 moved back to FreshMart and the AWB removed from the 1038157 reference. | Gmail, james@ |
| 8 Oct | Liam Fraser of Vision wrote that the order under this AWB is Sky Fresh 1038157 and that 1038148 does not exist. | Gmail, exports@ |
| 9 Oct | Xero shows 1038157 unpaid at AUD 19,714.00, with nothing paid against it. | Xero |
Not known: Whether Sky Fresh has a payment date for 1038157 Whether Atradius cover applies to this invoice Whether the cost of the international freight bill has been matched Whether the Phyto Services bill INV-11963 (AUD 275.00) is still to be paid
Risk: Invoice 1038157 has been overdue since 30 May, with no payment or payment date from the customer. Atradius cover is not on the record.
Also: Approve or reject the supplier-bill recommendation, James, Fri 9 Oct
Next: Ask Brandon for a payment date on 1038157, James, Fri 9 Oct Read the drafted message on Approve
Read on 9 Oct from the invoices, payments, documents and messages held.
What the customer has been told
| Booked | Not told yet (this step was reached 8 Oct 2026 17:28 AEDT) |
| Received by the forwarder | Not told yet (this step was reached 8 Oct 2026 17:32 AEDT) |
| Departed | Not told yet (this step was reached 20 May 2026 06:00 AEST) |
| Changes | Not told yet (this step was reached 8 Oct 2026 17:32 AEDT) |
| Arrived | Not told yet (this step was reached 20 May 2026 12:00 AEST) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1 | 160 | sell AUD 31.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| Hass avocados, Class 1 | 160 | sell AUD 36.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| Hass avocados, Class 1 | 160 | sell AUD 36.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| Rockmelons | 66 | sell AUD 49.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill INV-11105 |
Phyto Services Pty Ltd linked by document number match |
AUD 275.00 paid AUD 275.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 19 Mar 2026 no term printed on it |
| bill 260358 |
The MajestIc Fruit Company linked by document number match |
AUD 17,280.00 paid AUD 2,688.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 29 May 2026 no term printed on it |
| bill 260365 |
The MajestIc Fruit Company linked by document number match |
AUD 7,360.00 paid AUD 7,360.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 30 May 2026 no term printed on it |
| bill 2379042 |
R W PASCOE PTY LTD linked by traced |
AUD 1,584.00 paid AUD 1,584.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 26 May 2026 no term printed on it |
| bill INV-11963 / 1038157 |
Phyto Services Pty Ltd linked by named on the document |
AUD 275.00 paid AUD 0.00, outstanding AUD 275.00, 134 days past due no instalment is recorded against this document |
Unpaid due 28 May 2026 no term printed on it |
| bill 00238793 |
VISION INTERNATIONAL linked by named on the document This document is also linked to 1038154, 1038156, 1038162, 1038160, 1038158, 1038153, 1038161. Its own number names one trade, so the other link is a mis-link to be corrected at its source. Owner: Obsidian Advisory. |
AUD 276,458.52 paid AUD 276,458.52, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 27 May 2026 no term printed on it |
| invoice 1038157 |
SKY FRESH-FRUITS IMPORT & EXP. linked by named on the document |
AUD 19,714.00 paid AUD 0.00, outstanding AUD 19,714.00, 132 days past due no instalment is recorded against this document |
Unpaid due 30 May 2026 Payment terms and trade limits as per signed agreement between Companies unless otherwise specified. |
Invoiced AUD 19,714.00, of which AUD 19,714.00 is outstanding. Billed to us AUD 31,837.14, of which AUD 275.00 is outstanding.
Deposit and release
Release is standard. On the invoice terms AUD 19,714.00 falls due before release; received AUD 0.00; still to come AUD 19,714.00, chased on its own invoice. The documents go to the customer as normal.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Sky Fresh-Fruits Import & Exp, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
Vision International's bills against the rate card
Nothing is billed above the card.
- Bill 00238793: not compared. the record does not hold both ports
| Trade P&L | total |
|---|---|
| Revenue | AUD 19,714.00 |
| Cost of goods | AUD 6,922.14 |
| Gross profit | AUD 12,791.86 |
| Gross margin (% of revenue) | 64.9% |
| Markup (% on cost) | 184.8% |
After the trade: quoted against billed
Not compared. The desk holds no quote stack for this trade (it was quoted before the desk priced quotes, or the stack was never written), so there is no quoted cost to set against the bills. The quote is a document in the trade folder and a quote of record is filed on Drive; its prices are not in the record as cost lines.
This trade is open, with its bills in. Reviewed 9 Oct 2026.
What it cost
From the Vision bills linked to the trade in the ledger.
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 275.00 | Documentation (Vision bill 00238793) |
| Other charges | AUD 1,010.04 | Export Security Screening (Vision bill 00238793); Electronic Processing Fee Handling (Terminal) Handling (Vision) RFP Temperature Recorder (Vision bill 00238793) |
| Freight | AUD 3,771.00 | Fuel Surcharge (Vision bill 00238793); International Freight (Vision bill 00238793) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
4 things are missing, behind 9 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Not held | A captured message may affect the trade: Cancellation notice forwarded by a service provider (1038157) | James McNamara open 24 hours by 8 Oct 2026 |
| Two sources disagree | costed against billed: International Freight | James McNamara open 12 days no by-when set |
| Not held | The commercial invoice of Fri 12 Jun went to AUSTRALIAN COMMERCIAL & TRANSPORT INSURANCE, not the trade's own customer or grower (1038157) | james open 12 hours no by-when set |
| Not held | Lodge overdue claim with credit insurer | james open 6 hours by 9 Oct 2026 |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, QF51 |
AWB 081-62415463
The same document also carries 1038148. A cost on it is apportioned and labelled, never assigned whole. |
departed 20 May 2026 arrived 20 May 2026 stated by Vision International |
gross weight not recorded chargeable weight not recorded |
Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00238793, AUD 276,458.52 (shared with another trade).
The dates, carrier, vessel and weights above are as recorded on the shipment; where one is missing, it prints as a gap and the forwarder's own document settles it.
Market
Market
This consignment has landed; the market can no longer change how it arrives.
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | SKY FRESH-FRUITS IMPORT & EXP. | the counterparty record |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Billed us | The MajestIc Fruit Company | a bill in the ledger |
| Billed us | The MajestIc Fruit Company | a bill in the ledger |
| Billed us | R W PASCOE PTY LTD | a bill in the ledger |
| Billed us | Phyto Services Pty Ltd | a bill in the ledger |
| Billed us | VISION INTERNATIONAL | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| VISION INTERNATIONAL | Adam Downing adam.downing@vision.com.au | proved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Accounts bneaccounts@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Export bneexport@vision.com.au | proved |
| VISION INTERNATIONAL | Gauresh Patel gauresh@vision.com.au | proved |
| VISION INTERNATIONAL | Hugh Philip hugh.philip@vision.com.au | proved |
| VISION INTERNATIONAL | Kaumil Patel kaumil.patel@vision.com.au | proved |
| VISION INTERNATIONAL | leanne.james@vision.com.au | proved |
| VISION INTERNATIONAL | Leigh Gadsby leigh@vision.com.au | proved |
| VISION INTERNATIONAL | Liam Fraser liam.fraser@vision.com.au | proved |
| VISION INTERNATIONAL | Mandy Collins mandy.collins@vision.com.au | proved |
| VISION INTERNATIONAL | Michael Thirgood mic@vision.com.au | proved |
| VISION INTERNATIONAL | nathan.graham@vision.com.au | proved |
| VISION INTERNATIONAL | Romer Tortoza romer.tortoza@vision.com.au | proved |
| R W PASCOE PTY LTD | R.W. Pascoe Pty Ltd sales@rwpascoe.com.au | proved |
| R W PASCOE PTY LTD | Sandi Sorbello sandis@rwpascoe.com.au | proved |
| R W PASCOE PTY LTD | Sarah Donaldson sarahd@rwpascoe.com.au | proved |
| VISION INTERNATIONAL | Sean McGrory sean.mcgrory@vision.com.au | proved |
| VISION INTERNATIONAL | Tennille Green tennille.green@vision.com.au | proved |
| VISION INTERNATIONAL | +61416229659 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | +61478828849 | unproved |
| R W PASCOE PTY LTD | Sue D +61733792686 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | Brandon +6583385833 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | +6585181293 | unproved |
| Phyto Services Pty Ltd | accounts@phytosanitaryservices.com.au | unproved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au, liam.fraser@vision.com.au, sean.mcgrory@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | bneexport@vision.com.au, liam.fraser@vision.com.au | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | Brandon Lim brandon.skyfresh@gmail.com | unproved |
| R W PASCOE PTY LTD | cmailli@rwpascoe.com.au | unproved |
| VISION INTERNATIONAL | Greg Firth greg.firth@vision.com.au | unproved |
| VISION INTERNATIONAL | liam.fraser@vision.com.au, bneexport@vision.com.au | unproved |
| R W PASCOE PTY LTD | M Blondeau mblondeau@rwpascoe.com.au | unproved |
| VISION INTERNATIONAL | Pricing pricing@vision.com.au | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | skyfresh23@gmail.com | unproved |
| R W PASCOE PTY LTD | Sue D sued@rwpascoe.com.au | unproved |
Writing to us on this trade: Liam Fraser liam.fraser@vision.com.au; CountHQ +919998015749; Carter & Associates Finance carterandassoc@obsidianadvisory.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at INVOICED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| BOOKED needs counterparty word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| DEPARTED needs document |
reached dated 20 May 2026, on a document disputed, two readings, both shown, neither chosen.
|
1 piece of evidence. Each move is a line on the timeline below. |
| ARRIVED needs counterparty word |
reached dated 20 May 2026, on a document |
1 piece of evidence. Each move is a line on the timeline below. |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
reached dated 16 May 2026, on a document |
2 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
part dated not stated, with no grade recorded. Part settled: what was invoiced and what has been received both print below. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Both sides are shown and neither is chosen. The old estate is a claimant here and never a source: no field on this record has it as its only source.
| field | the old record says | the evidence says | owner |
|---|---|---|---|
| a field on this record | the old record: SYD trade folder:trade folder: 1038157_TRF_v1.json, read 26 Sep 2026 12:54 AEST |
the evidence: BNE old system:old system trade log, invoice 1038157, read 26 Sep 2026 12:54 AEST |
James McNamara |
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a press James McNamara
link this message to a trade
and 7 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a shipment update the journey
Received by the forwarder
a shipment update the journey
Changes
a shipment update the journey
Booked
a press James McNamara
strike the reconciliation
and 237 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 241 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 231 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 244 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: as billed, for James McNamara
and 240 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached invoiced
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: Departmental permit and tonnage, for James McNamara
- raised costed against billed: International Freight, for James McNamara
- raised costed against billed: compliance, for James McNamara
- raised costed against billed: produce, for James McNamara
- raised invoiced against paid: Invoice 1038157, for James McNamara
and 284 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
correct a fact
and 1 other column the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached arrived
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached departed
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record an outside fact
and 12 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Does the 25ct avocado stand at $33 AUD/tray, or was the amendment to $31 AUD/tray x 160 trays approved — and which invoice figure stands? (1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The AUD 31/tray amendment stands. Xero invoice 1038157 (AUD 19,714.00 total) already prices the 25ct avocado line at AUD 31.00 x 160 = AUD 4,960.00 — matching Brandon Lim's requested amendment (19 May 2026 escalation: $33 to $31/tray x 160 trays). AUD 19,714.00 is the figure on the ledger and the one that stands. [Xero invoice 67ff948c-0700-4c42-bb5b-7ff35234b15c (1038157), line "HASS AVOCADOS 25CT" UnitAmount 31.00, LineAmount 4,960.00; Gmail (mail_C 1038157) James's internal escalation 19 May 2026 13:52].
a question James McNamara
Which consignment does AWB 081-6241 5463 belong to on this trade, and should the shipment now sitting be moved onto the trade? (1038155, 1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The genuine Vision booking for AWB 081-62415463 (4 plts, 384 ctn avocado, QF53 9 May) belongs to 1038148, not 1038155 or 1038157. Its appearance on invoice 1038157's Xero reference is a separate data-reuse artifact the trade process itself already flags. Nothing should be moved from 1038155 to 1038157 on the strength of this number — see 1038148#4 and 1038155#1 for the primary attribution. [Gmail (mail_C 1038148/1038155) Vision 8 May 2026 booking; Xero invoice 67ff948c (1038157) reference "1038157 AWB: 081-6241 5463"; Xero invoice 268cf6d3 (1038148) reference "1038148 AWB:08162415463"].
a question James McNamara
Is the rockmelon line ex Sydney (R W Pascoe) part, and what quantity, unit and prices does it carry? (1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, the rockmelon line is part of 1038157. Xero invoice 1038157 carries a separate rockmelon line: 66 units, "ROCKMELONS 6CT PREMIUM CLASS," at AUD 49.00 each = AUD 3,234.00. [Xero invoice 67ff948c-0700-4c42-bb5b-7ff35234b15c (1038157), line "ROCKMELONS 6CT PREMIUM CLASS", Quantity 66, UnitAmount 49.00, LineAmount 3,234.00].
a question James McNamara
Is the invoice quantity 546 in trays, and how does it split against the 480 Hass trays ordered on 15 May?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: 546 splits as the 480 Hass avocado trays ordered 15 May 2026 (160 x 25ct + 160 x 18ct + 160 x 20ct = 480) plus 66 rockmelon (6CT) units on a separate line — 480 + 66 = 546. Not all 546 are avocado trays; it is two different products on the one invoice. [Xero invoice 67ff948c-0700-4c42-bb5b-7ff35234b15c (1038157) line items (160+160+160 avocado, 66 rockmelon)].
a question James McNamara
Do we accept Brandon's position that the trade was not yet due, or does the due date of 30 May 2026 stand? (1038157)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The 30 May 2026 due date stands; Brandon's position is not accepted anywhere on the record. Every C&A statement and collections email (22 Jun, 25 Jun, 9 Jul 2026) treats invoice 1038157 as issued 16 May, due 30 May, and overdue ("23 days overdue" on 22 Jun), and James's collections instruction on 7 Jul was to tell Brandon "we expect full payment on all outstanding invoices without claims." [Gmail (mail_C 1038157) C&A SOA 22 Jun 2026 ("1038157 issued 16 May 2026, due 30 May 2026, 23 days overdue"); James's instruction 7 Jul 2026].
a question James McNamara
Should the growing region be set from master data (Stanthorpe for Pascoe, and the stated origin for the Dorrian and Costa avocado) rather than left flagged null?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: For the rockmelon line, Stanthorpe (R W Pascoe) is confirmed master-data growing region per the trade process's own reference on this grower split. The avocado growing region (Dorrian/Costa) is not stated anywhere in the correspondence beyond "Brisbane," which is the consolidation point, not a growing region — that part is not held in any record searched (Gmail, Xero, Drive). [trade process notes (as cited in the review): "growing region as master data we must know — Stanthorpe for Pascoe"; Gmail (mail_C 1038157) trade request 15 May 2026 names only Dorrian/Costa with no region].
a question James McNamara
Are grower bills from Majestic/Dorrian, Costa and Pascoe still to come on this trade — only the Phyto Services bill of AUD 275.00 is on the ledger?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No — Costa's cost is on the ledger, just not under the "Costa" name. Xero bill 9003704391 (FRESH EXCHANGE PTY LTD — Costa Group's receivables entity, email cfreceivables@costagroup.com.au — dated 3 Jun 2026, AUD 6,720.00, tracked P.O. Reference 1038157) was paid 27 Jul 2026, alongside Phyto's AUD 275.00 service fee (INV-11963). No bill from Majestic/Dorrian, and none from R W Pascoe, is tracked to 1038157 in Xero — those remain not held. [Xero ACCPAY bill 8aa6f679-d188-4903-94a7-85eb91ecbd9f, InvoiceNumber 9003704391, FRESH EXCHANGE PTY LTD, PAID AUD 6,720.00, tracking P.O. Reference 1038157; Xero ACCPAY INV-11963/1038157 (483aa40d), Phyto Services, AUD 275.00].
a question James McNamara
Where does the est freight total figure of 6175 come from, and in what currency, given there are no cost lines on this trade?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Not held anywhere searched. There are no cost lines on 1038157 beyond the two bills found (Fresh Exchange AUD 6,720.00, Phyto AUD 275.00), and the desk's own WhatsApp message of 9 Jul 2026 16:24 states explicitly that 1038157 "has a clean buy/sell spread — 24 buy, 49 sell per unit — but no freight or compliance costs built in yet." The figure est freight total 6175 has no source in Xero, Gmail, or the WhatsApp log, and should not stand as written. [d1_side wa thread messages message id 72 (9 Jul 2026 06:24 UTC / 16:24 Sydney), "Trade 1038157 ... no freight or compliance costs built in yet"].
a stage move who is not recorded · document
invoiced
commercial invoice "1038157_Commercial_Invoice_REVISED_v2.docx" for 1038157, attached to the message from exports@carterandassoc.com.au of 12 Jun 2026 15:02 AEST ("RE: Marine Cargo Export and Inland Transits : CARTER & ASSOC", email:19eba35b75c80ffa). Read by the desk from the mail: the file name names this trade.
a stage move who is not recorded · document
arrived
AWB 081-62415463, QF51, Brisbane to Singapore: departed 20 May 2026 11:07, arrived 20 May 2026 19:27 Sydney time (C00201903, Vision shipment list, QC last 12 months, sent by Liam Fraser (Vision) 24 Sep 2026, Gmail 1a0d26845a9e2cf9; REPORTS/vision/Vision_shipments_last_12_months_2026-09-24.xlsx). Recorded as a transport document because it is the forwarder's own record of its waybills and their actual departure and arrival (James, 24 Sep 2026 19:27: the forwarder's shipment list is the source for what shipped).
a shipment update the journey
Arrived
a stage move who is not recorded · document
departed
AWB 081-62415463, QF51, Brisbane to Singapore: departed 20 May 2026 11:07, arrived 20 May 2026 19:27 Sydney time (C00201903, Vision shipment list, QC last 12 months, sent by Liam Fraser (Vision) 24 Sep 2026, Gmail 1a0d26845a9e2cf9; REPORTS/vision/Vision_shipments_last_12_months_2026-09-24.xlsx). Recorded as a transport document because it is the forwarder's own record of its waybills and their actual departure and arrival (James, 24 Sep 2026 19:27: the forwarder's shipment list is the source for what shipped).
a stage move who is not recorded · document
invoiced
invoice 1038157 for SKY FRESH-FRUITS IMPORT & EXP., AUD 19714, status AUTHORISED
4 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:42 AEDT; WhatsApp pictures at 9 Oct 2026 17:43 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ARRIVED
What is owed while a trade sits here: the customer advised, and the named consignee advised where he is not the customer. Late here means: the stated arrival date has passed with no notice from anyone.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
| statement | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| QC1038157 BNE SIN RFP 10816528-COMP.pdf | VIF Export | 19 May 2026 15:16 AEST | in trade 1038157's 04_Compliance |
| Original 3 - (for Shipper) - 081-62415463[2].PDF | VIF Export | 19 May 2026 15:16 AEST | in trade 1038157's 05_Freight |
| 2559_001.pdf | VIF Export | 19 May 2026 10:54 AEST | in trade 1038157's 10_Correspondence |
| 2574_001.pdf | VIF Export | 19 May 2026 10:54 AEST | in trade 1038157's 10_Correspondence |
| DeliveryDocket-761.pdf | dispatch@dorrianconsultancy.com | 18 May 2026 15:25 AEST | in trade 1038157's 10_Correspondence |
| 2517_001.pdf | VIF Export | 18 May 2026 15:06 AEST | in trade 1038157's 10_Correspondence |
Send
What takes it forward
DELIVERED is reached by pressing one of its own acts, and PAID IN is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ARRIVED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.