Barakat Vegetables & Fruits Col.L.C, 4,320 Seedless Watermelons 10-12kg Class to DXB, invoiced 21 May 2026, AUD 30,240.00 (1038160)

9 PAID IN

1 QUOTE2 ORDER3 TRADE OPENED4 BOOKED5 DEPARTED6 ARRIVED7 DELIVERED8 INVOICED9 PAID IN10 PAID OUT11 RECONCILED

Customer

Barakat Vegetables & Fruits Col.L.C

Product

Watermelons

Quantity

4,320

From

SYD

DXB

Air or sea

air

Incoterm

CPT

Payment term

Payment terms and trade limits as per signed agreement between Companies unless otherwise specified.

Invoiced

AUD 30,240.00

Outstanding

Not held

Air waybill or bill of lading

176-22305356

Carrier

Not held

Folder

1038160 · BARAKAT VEGETABLES & FRUITS COL.L.C · Watermelons · Dubai

Wanted by

Not held

Where it stands

Where the goods are: booked with the carrier, not yet departed (the shipment record)
What the customer has been told: nothing yet; not yet told the freight was booked
Receivable: nothing; the invoice is paid
What happens next: On hold: 1 question only Quenton Carter can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.

What the customer has been told

Booked	Not told yet
Received by the forwarder	Not reached yet
Departed	Not reached yet
Arrived	Not reached yet

Sold, bought and P&L

Sold and bought, invoiced and billed

The lines

product	quantity	sell	buy
Watermelons	4,320	sell AUD 7.00, the unit it is per is not stated ledger invoice	buy not stated landed or ex farm is not recorded

The ledger

document	counterparty	amount	state
bill E0067537	RAY K GHALLOUB & SONS PTY LTD linked by purchase order match	AUD 5,590.00 paid AUD 5,590.00, outstanding AUD 0.00 no instalment is recorded against this document	Paid due 4 Jun 2026 no term printed on it
bill INV-11990 / 1038160	Phyto Services Pty Ltd linked by named on the document	AUD 275.00 paid AUD 0.00, outstanding AUD 275.00, 133 days past due no instalment is recorded against this document	Unpaid due 29 May 2026 no term printed on it
bill 00238793	VISION INTERNATIONAL linked by named on the document This document is also linked to 1038154, 1038156, 1038162, 1038158, 1038157, 1038153, 1038161. Its own number names one trade, so the other link is a mis-link to be corrected at its source. Owner: Obsidian Advisory.	AUD 276,458.52 paid AUD 276,458.52, outstanding AUD 0.00 no instalment is recorded against this document	Paid due 27 May 2026 no term printed on it
credit note CN-1038322	BARAKAT VEGETABLES & FRUITS COL.L.C linked by named on the document	AUD 2,362.50 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document	Paid due not stated no term printed on it
invoice 1038160	BARAKAT VEGETABLES & FRUITS COL.L.C linked by named on the document	AUD 30,240.00 paid AUD 27,877.50, outstanding AUD 0.00 no instalment is recorded against this document	Paid due 20 Jun 2026 Payment terms and trade limits as per signed agreement between Companies unless otherwise specified.

Invoiced AUD 30,240.00, and the ledger carries nothing outstanding against it. Billed to us AUD 28,946.15, of which AUD 275.00 is outstanding.

Deposit and release

Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.

No instalment is recorded on this invoice, so the whole invoice is due before release.

No release has been recorded on this desk for this trade.

Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.

Open invoices for Barakat Vegetables & Fruits Col.L.C, each with its state

Changes in Xero

Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.

Raise a draft sales invoice from our commercial invoice

Replace a supplier bill's lines from the reissued supplier invoice

What this trade made

Vision International's bills against the rate card

Nothing is billed above the card.

Bill 00238793: not compared. the record does not hold the departure date (no shipment departure, waybill issue date or executed date is held)

Trade P&L	total
Revenue	AUD 27,877.50
Cost of goods	AUD 28,946.15
Gross profit	-AUD 1,068.65
Gross margin (% of revenue)	-3.8%
Markup (% on cost)	-3.7%

After the trade: quoted against billed

Not compared. The desk holds no quote stack for this trade (it was quoted before the desk priced quotes, or the stack was never written), so there is no quoted cost to set against the bills. The quote is a document in the trade folder and a quote of record is filed on Drive; its prices are not in the record as cost lines.

This trade is open, with its bills in. Reviewed 9 Oct 2026.

What it cost

From the Vision bills linked to the trade in the ledger.

	Billed	Lines
Other charges	AUD 200.00	AO Inspection (Vision bill 00238793)
Other charges	AUD 275.00	Documentation (Vision bill 00238793)
Other charges	AUD 3,309.80	Export Security Screening (Vision bill 00238793); Cert. Origin Electronic Processing Fee Handling (Terminal) Handling (Vision) Melon Tossing RFP Temperature Recorder (Vision bill 00238793)
Freight	AUD 19,264.00	International Freight (Vision bill 00238793)

Documents

The documents

The three a trade must be able to show

document	is it in the folder
purchase order	nothing in this folder is named as one
commercial invoice	nothing in this folder is named as one
packing list	nothing in this folder is named as one

This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.

Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.

0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.

Dates

Its calendar

27 May 2026 Payable: 00238793 AUD 0.00 done

29 May 2026 Payable: INV-11990 / 1038160 AUD 275.00 133 days past due

4 Jun 2026 Payable: E0067537 AUD 0.00 done

20 Jun 2026 Receivable: 1038160 AUD 0.00 done

A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.

What is waiting

What is waiting, and on whom

2 things are missing, behind 2 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.

what is missing	what it stops	who settles it
To be done	Chase or enter a grower bill from Ray Ghloub against the trade if one exists outside Xero; none is currently recorded (1038160).	Obsidian Advisory open 15 days no by-when set
growing region	The growing region is unrecorded, or only a city or phyto place of origin, on the trades listed: what region stands for each? (the trade also: Brisbane or Sydney origin, cartons or bins? the trade: the accredited orchard and AA number for Korea.) (1038159, 1038317)	Quenton Carter open 15 days no by-when set

Freight

The freight

The estimate

Cost so far held in more than one currency; not held: international freight, produce.

Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate, and no DAFF permit or tonnage is priced in it either.

The card this estimate was struck from is not named on it.

mode and carrier	document	dates	weights
air carrier not recorded, EK413	AWB 176-22305356	departed not stated arrived not stated	4,539 kg gross chargeable weight not recorded

Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00238793, AUD 276,458.52 (shared with another trade).

The dates, carrier, vessel and weights above are as recorded on the shipment; where one is missing, it prints as a gap and the forwarder's own document settles it.

Market

Duty

Duty into UAE: 0% under UAE CEPA (MFN 0%); COO required: Certificate of Origin meeting Annex 3B minimum information. At the border, on top of duty: VAT 5%. A certificate of origin is needed to claim this preference and none is on the trade. (DFAT - Australia-UAE CEPA Annex 2A Part C Schedule of the UAE (xlsx: base rate and Year 1-5 rates by 8-digit UAE line), read 1 Oct)

Rival supply

Australia's fruit and nut exports to the UAE: AUD 15.3m in 2026-06 to 2026-08, +30% on the same three months a year earlier. More Australian fruit chasing the same buyers (ABS International Trade in Goods, merchandise exports (SITC, country), read 7 Oct)

Supply outlook

melon: 4 of 6 production regions have adverse weather in the next 7 days (rain, heat). Supply tight, price bias up (Bureau of Meteorology, state precis forecast, read 9 Oct)

Fuel

Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 21.8%, more than 15%. Futures USD 102.96 (Fri 9 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 9 Oct)

Calendar

the UAE: Ramadan 8 Feb to 9 Mar (approximate; moon sighting): a month of evening fruit demand across the Gulf and Malaysia, with shortened working hours at ports and customs. Sea freight to land before it should leave by c. 18 Jan; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
the UAE: Eid al-Fitr (Hari Raya Puasa) 9 Mar to 12 Mar (approximate; moon sighting): public holidays of several days in the Gulf, Malaysia and Singapore; customs closed; a demand peak just before. Sea freight to land before it should leave by c. 16 Feb; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)

Commodity outlook. Feeds last read 9 Oct, 04:30 pm.

Who is on it

The parties

role	who	where that came from
Customer	BARAKAT VEGETABLES & FRUITS COL.L.C	the counterparty record
Billed us	RAY K GHALLOUB & SONS PTY LTD	a bill in the ledger
Billed us	Phyto Services Pty Ltd	a bill in the ledger
Billed us	VISION INTERNATIONAL	a bill in the ledger
Grower	not named on this trade

Addresses and their state

counterparty	address	state
VISION INTERNATIONAL	Adam Downing adam.downing@vision.com.au	proved
RAY K GHALLOUB & SONS PTY LTD	admin@raykghalloub.com.au admin@raykghalloub.com.au	proved
VISION INTERNATIONAL	angela.thompson@vision.com.au	proved
VISION INTERNATIONAL	VIF Accounts bneaccounts@vision.com.au	proved
VISION INTERNATIONAL	VIF Export bneexport@vision.com.au	proved
VISION INTERNATIONAL	Gauresh Patel gauresh@vision.com.au	proved
VISION INTERNATIONAL	Hugh Philip hugh.philip@vision.com.au	proved
RAY K GHALLOUB & SONS PTY LTD	Joe Ghalloub joe@raykghalloub.com.au	proved
VISION INTERNATIONAL	Kaumil Patel kaumil.patel@vision.com.au	proved
VISION INTERNATIONAL	leanne.james@vision.com.au	proved
VISION INTERNATIONAL	Leigh Gadsby leigh@vision.com.au	proved
VISION INTERNATIONAL	Liam Fraser liam.fraser@vision.com.au	proved
VISION INTERNATIONAL	Mandy Collins mandy.collins@vision.com.au	proved
VISION INTERNATIONAL	Michael Thirgood mic@vision.com.au	proved
VISION INTERNATIONAL	nathan.graham@vision.com.au	proved
VISION INTERNATIONAL	Romer Tortoza romer.tortoza@vision.com.au	proved
VISION INTERNATIONAL	Sean McGrory sean.mcgrory@vision.com.au	proved
VISION INTERNATIONAL	Tennille Green tennille.green@vision.com.au	proved
RAY K GHALLOUB & SONS PTY LTD	+61297642693	unproved
VISION INTERNATIONAL	+61416229659	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Ahmed Mohammed a.mohammed@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	a.mohammed@barakatgroup.ae, import@barakatgroup.ae, jevita.d@barakatgroup.ae, sini.j@barakatgroup.ae	unproved
Phyto Services Pty Ltd	accounts@phytosanitaryservices.com.au	unproved
VISION INTERNATIONAL	angela.thompson@vision.com.au, liam.fraser@vision.com.au, sean.mcgrory@vision.com.au, bneexport@vision.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Asif Kandatharuvayindakath asif.k@barakatgroup.ae	unproved
VISION INTERNATIONAL	bneexport@vision.com.au, liam.fraser@vision.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	claims@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	George Rodrigues george@barakatgroup.ae	unproved
VISION INTERNATIONAL	Greg Firth greg.firth@vision.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	import@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Jevita D'souza jevita.d@barakatgroup.ae	unproved
RAY K GHALLOUB & SONS PTY LTD	Joe Ghalloub joe@reddirtmelons.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Joyson Anchan joyson.a@barakatgroup.ae	unproved
VISION INTERNATIONAL	liam.fraser@vision.com.au, bneexport@vision.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Nafees Ahmad nafees.a@barakatgroup.ae	unproved
VISION INTERNATIONAL	Pricing pricing@vision.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Ritesh Kumar Nishad ritesh.n@barakatgroup.ae	unproved
RAY K GHALLOUB & SONS PTY LTD	Robert robert@raykghalloub.com.au	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Sajin Sadasivan sajin.s@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Shinasudheen Shamsudheen shinasudheen.s@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Siddharth Gupta siddharth.g@barakatgroup.ae	unproved
BARAKAT VEGETABLES & FRUITS COL.L.C	Sini Joy sini.j@barakatgroup.ae	unproved

Writing to us on this trade: Carter & Associates Finance carterandassoc@obsidianadvisory.com.au; Sini Joy sini.j@barakatgroup.ae; Carter & Associates messaging-service@post.xero.com; Liam Fraser liam.fraser@vision.com.au; Claims Barakat claims@barakatgroup.ae; Phytosanitary Exports exports@phytosanitaryservices.com.au; VIF Export bneexport@vision.com.au; Ghalloub Admin admin@raykghalloub.com.au; Joe Ghalloub joe@raykghalloub.com.au; Dannielle White dannielle@phytosanitaryservices.com.au.

All eleven steps

The eleven stages

A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID IN.

stage	state, and what the evidence says	evidence
QUOTE needs our word	not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent.	no evidence
ORDER needs our word	not reached not evidenced, and the trade is past it. This is a hole.	no evidence
TRADE OPENED needs our word	not reached not evidenced, and the trade is past it. This is a hole.	no evidence
BOOKED needs counterparty word	not reached not evidenced, and the trade is past it. This is a hole.	no evidence
DEPARTED needs document	reached dated 25 May 2026, on a document disputed, two readings, both shown, neither chosen. DEPARTED: Vision's own message: "INV# 1038160-QC FRESH..-SHORT RECEIPT", 25 May 2026 16:32 AEST, read by the desk. (gmail email:19e5dd5d94ec81cc) BOOKED: nothing on this trade evidences it (the record) Owner James McNamara, raised 9 Oct 2026 16:30 AEDT. While this stands, the acts that depend on this stage are held.	1 piece of evidence. Each move is a line on the timeline below.
ARRIVED needs counterparty word	not reached nothing on this trade evidences it yet.	no evidence
DELIVERED needs our word	not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored.	no evidence
INVOICED needs document	part dated 21 May 2026, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The invoice document on the trade is the half that is missing. Owner: Obsidian Advisory.	1 piece of evidence. Each move is a line on the timeline below.
PAID IN needs document	reached dated 10 Jul 2026, with no grade recorded	no evidence
PAID OUT needs document	part dated not stated, with no grade recorded. Part settled: what was invoiced and what has been received both print below.	no evidence
RECONCILED needs document	not reached the cost stack has not been built yet, so there is nothing to strike a result against	no evidence

This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.

What disagrees with the old record

Nothing the old record says about this trade disagrees with the evidence this record holds.

Messages

What has happened, in one order

Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.

everything 102 lines mail 71 lines documents 4 lines payments 4 lines claims 1 line changes 22 lines

Showing changes only. Show everything.

6 Oct 2026 19:21 AEDTa press
      James McNamara
      
strike the reconciliation
and 258 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
6 Oct 2026 03:26 AEDTa press
      James McNamara
      
strike the reconciliation
and 258 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
6 Oct 2026 00:55 AEDTa press
      James McNamara
      
strike the reconciliation
and 258 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
5 Oct 2026 12:23 AEDTa press
      James McNamara
      
strike the reconciliation
raised costed against billed: Departmental permit and tonnage, for James McNamara
and 279 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
5 Oct 2026 10:56 AEDTa press
      James McNamara
      
strike the reconciliation
and 256 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
5 Oct 2026 10:12 AEDTa press
      James McNamara
      
strike the reconciliation
raised costed against billed: International Freight, for James McNamara
raised costed against billed: as billed, for James McNamara
raised costed against billed: compliance, for James McNamara
raised costed against billed: produce, for James McNamara
raised invoiced against paid: Invoice 1038160, for James McNamara
and 294 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
27 Sep 2026 04:13 AESTa press
      James McNamara
      
record the transport document
stage reached departed
and 16 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
27 Sep 2026 04:13 AESTa press
      James McNamara
      
record certified weights
and 3 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
27 Sep 2026 04:13 AESTa press
      James McNamara
      
record certified weights
and 11 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
27 Sep 2026 03:55 AESTa press
      James McNamara
      
raise a claim
and 14 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
25 Sep 2026 01:05 AESTa press
      James McNamara
      
remove a shipment
and 8 other columns the press wrote, which are the
       record's own keys and times rather than anything about the trade.
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Is the Barakat weight claim closed by CN-1038322 (AUD 2,362.50, 31 Aug 2026), and should the record show it closed rather than open? (1038160)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes. The Barakat weight claim (337.50kg shortage on 4,320kg invoiced, AUD 7.00/kg = AUD 2,362.50) is closed, not open. James acknowledged it 26 May 2026 and it was credited by CN-1038322, AUD 2,362.50, issued 31 Aug 2026, applied in full. Invoice 1038160 now shows AmountDue AUD 0.00 (AUD 27,877.50 paid + AUD 2,362.50 credited = AUD 30,240.00 total). The record should show this claim CLOSED, not 'CLM-1038160-006 at SIGNAL_RECEIVED' as the old book asserts. [Xero ACCREC 1038160 (InvoiceID 38db9d78-f174-4839-94f5-76b3184d3c52), AmountDue 0.00, CreditNotes CN-1038322 AUD 2362.50 Status PAID; Gmail 19e5dbb31a414976 (Barakat claims, 25 May 2026 16:03) and 19e62fef76c5f4cc (James to Barakat, 26 May 2026 16:35 Sydney, 'We will process a credit note for AUD 2,362.50')].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Which is the trade's sell price: 6.65 AUD as on the trade request of 20 May 2026, or AUD 7.00/kg as invoiced and claimed against?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: AUD 7.00/kg stands. That is what was invoiced (Xero line UnitAmount 7, Quantity 4,320kg, LineAmount AUD 30,240.00) and what Barakat's own claim was computed against (AUD 7.00/kg x 337.50kg shortage). AUD 6.65 was only the figure on the original trade request; it was superseded by the AUD 7.00/kg actually invoiced. [Xero ACCREC 1038160 LineItems UnitAmount 7.00; Gmail 19e5dbb31a414976, Barakat claims 25 May 2026, 'AUD 7.00/kg'].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Are the three receipts of AUD 27,862.50 (10 Jul), AUD 27,877.50 (10 Jul) and AUD 27,862.50 (13 Jul) one payment recorded three times, and which one stands?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: One payment: AUD 27,877.50, dated 10 Jul 2026, Status AUTHORISED and bank-reconciled, is the payment that stands. The other two entries, AUD 27,862.50 each (dated 10 and 13 Jul), are Status DELETED in Xero -- cancelled duplicate entries, not real money. The invoice's own AmountDue of AUD 0.00 against AUD 30,240.00 (net of the AUD 2,362.50 credit) is consistent only with the single AUD 27,877.50 payment standing. [Xero payments on invoice 38db9d78-f174-4839-94f5-76b3184d3c52: PaymentID 7b401973 AUD 27,877.50 Status AUTHORISED (reconciled); PaymentID 9115fa1e AUD 27,862.50 Status DELETED; PaymentID ae7cd63d AUD 27,862.50 Status DELETED].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Is the AUD 275.00 bill from Phyto Services Pty Ltd a service cost rather than a grower bill, and is Ray Ghloub's buy at 1.2 to be recorded as the grower cost on this trade?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, INV-11990/1038160 (AUD 275.00, Phyto Services Pty Ltd) is a service cost, not a grower bill: its line item reads 'SHIPMENT MANAGEMENT/DOCUMENT FEE DUBAI AIR FREIGHT'. Ray Ghloub is named as supplier on the trade request that was corrected to this job number (buy 1.2/kg on the TRF), but no bill from Ray Ghloub or any grower exists on this trade in Xero at all -- that is a genuine gap, not answered by any record I could find. [Xero ACCPAY INV-11990/1038160 (Phyto Services Pty Ltd), line 'SHIPMENT MANAGEMENT/DOCUMENT FEE DUBAI AIR FREIGHT' AUD 250 + GST; Gmail 19e449e33575c2f9 (TRF, Ray Ghloub, buy 1.2) and 19e44a7626cc5c35 (correction to Job 1038160); searched xero_accpay_open_any_date.json and xero_accpay_since_0601.json for 1038160 -- no grower bill held].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Do you accept 176-22305356 as the waybill of record and close the format disagreement against the ledger reference 17622305356?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, close the disagreement. 176-22305356 (hyphenated) is Vision's own AWB format, used throughout the load-request correspondence; 17622305356 in the Xero invoice reference is the same number with the hyphen stripped for the ledger field. Same waybill, no conflict. [Gmail 19e5dd53584b3468, Vision/Liam Fraser, 25 May 2026, 'AWB 176-22305356'; Xero ACCREC 1038160 Reference '1038160 AWB:17622305356'].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Should someone check the trade (Frutulip) for Barakat detail wrongly attached to it, given the trade request went out numbered the trade before your correction to the trade? (1038162, 1038160)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Checked. Quenton's TRF (Barakat, Ray Ghloub, qty 4300, buy 1.2, sell 6.65, consignee Dubai) was sent under 'TRADE # 1038162' at 09:01 on 20 May 2026 and self-corrected 10 minutes later, 'Should Job 1038160'. So that Barakat detail belongs to 1038160, which is already reflected here. Trade 1038162's own ledger (Xero invoice 1038162 and bill E0067538) is clean and correct for its real customer, Frutulip, at 12,960kg/AUD 7.00/AUD 1.30 -- unaffected beyond one preliminary desk-escalation email that briefly recited the misrouted Barakat figures before the correction caught up. [Gmail 19e449e33575c2f9 (TRF, 20 May 2026 09:01, 'TRADE # 1038162') and 19e44a7626cc5c35 (20 May 2026 09:11, 'Should Job 1038160'); Xero ACCREC 1038162 and ACCPAY E0067538/1038162].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
Was the grower mirror deliberately declined by your 'No debit notes required' of 31 Aug 2026, and should that stand as the recorded decision?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes, that stands as the recorded decision. Quenton wrote 'No debit notes required' on 31 Aug 2026 20:29, declining to mirror the Barakat credit against the grower. Consistent with that, no debit note or credit note against any Ray Ghloub bill exists on this trade (indeed no Ray Ghloub bill exists at all -- see #4). [Gmail, Quenton Carter, 31 Aug 2026 20:29, 'No debit notes required' (per the review's own citation of the correspondence); confirmed by absence of any Ray Ghloub bill or credit note on 1038160 in Xero].
24 Sep 2026 07:12 AESTa question
      James McNamara
      
shipments.transport_document_number: old book 176-22305356 vs 17622305356 (xero:Invoices/38db9d78-f174-4839-94f5-76b3184d3c52 reference)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Close: same waybill. 176-22305356 is Vision's hyphenated AWB format used throughout correspondence; 17622305356 is the same number with the hyphen stripped for the Xero reference field. Not a conflict. [Gmail 19e5dd53584b3468, Vision/Liam Fraser, 25 May 2026, 'AWB 176-22305356'; Xero ACCREC 1038160 Reference '1038160 AWB:17622305356'].
24 Sep 2026 07:12 AESTa question
      Quenton Carter
      
The growing region is unrecorded, or only a city or phyto place of origin, on the trades listed: what region stands for each? (the trade also: Brisbane or Sydney origin, cartons or bins? the trade: the accredited orchard and AA number for Korea.) (1038159, 1038317)
No amount turns on it alone. The same question stands on 1038037, 1038091, 1038135, 1038148, 1038153, 1038159, 1038291, 1038310, 1038317. The review asked: "Is QLD, taken from the phytosanitary place of origin at medium confidence, the growing region you want on this trade?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
25 May 2026 16:32 AESTa stage move
      who is not recorded
      
      · document
      
departed
Vision's own message: "INV# 1038160-QC FRESH..-SHORT RECEIPT", 25 May 2026 16:32 AEST, read by the desk.
21 May 2026 10:00 AESTa stage move
      who is not recorded
      
      · document
      
invoiced
invoice 1038160 for BARAKAT VEGETABLES & FRUITS COL.L.C, AUD 30240, status PAID

4 lines carry no time at all and sit at the end.

Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:45 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:42 AEDT; WhatsApp pictures at 9 Oct 2026 17:43 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.

Actions on this trade

The acts

James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.

At DEPARTED

What is owed while a trade sits here: the final invoice and packing list regenerated on the transport document and the certified weights, the forwarder holding them, the customer holding the final invoice and the pre-alert, and every original the destination requires dispatched with its courier and tracking number recorded. Late here means: an original is recorded as having to travel with no courier record.

Documents

document	produced	it prints
booking request	not stated	no total on it	recorded with no file on this machine
credit note	not stated	no total on it	recorded with no file on this machine
statement	not stated	no total on it	recorded with no file on this machine
transport document	not stated	no total on it	recorded with no file on this machine

Received by email

file	from	arrived	where it is
RE_ 1038070 - BARAKAT - 12 BINS SWM - DUBAI.eml	Carter & Associates Finance	31 Aug 2026 14:28 AEST	in trade 1038160's 10_Correspondence
1038070 — Commercial invoice.eml	Carter & Associates Finance	31 Aug 2026 14:28 AEST	in trade 1038160's 03_Documents
INV# 1038160-QC FRESH..-SHORT RECEIPT.eml	Carter & Associates Finance	31 Aug 2026 14:28 AEST	in trade 1038160's 10_Correspondence
Re__Load_request_-_1038160_-_EK413_22_-_1_x_PMC_-_12_BINS_-_176-22305356.zip	Liam Fraser	25 May 2026 16:32 AEST	in trade 1038160's 05_Freight
Re_ Load request - 1038160 - EK413_22 - 1 x PMC - 12 BINS - 176-22305356.zip	Liam Fraser	25 May 2026 16:31 AEST	not filed: <!DOCTYPE html> <!--[if lt IE 7]> <html class="no-js ie6 oldie" lang="en-US"> <![endif]--> <!--[if IE 7]> <html class="no-js ie7 oldie" lang="en-US"> <![endif]--> <!--[if IE 8]> <html class="no-js ie8 oldie" lang="en-US"> <![endif]--> <!--[if gt IE 8]><!--> <html class="no-js" lang="en-US"> <!

Send

Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.

On hold: the trade shows departed but not booked. Missing: the forwarder's booking confirmation, which the forwarder supplies. Record it with the press below, or settle the disagreement. James McNamara settles it.

What takes it forward

ARRIVED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.

Barakat Vegetables & Fruits Col.L.C — 4,320 Watermelons — SYD to DXBTrade 1038160