749 trays Hass avocados, AUD 15,729.00 (1038302)
3 TRADE OPENEDWhere it stands
- Where the goods are: landed at destination, since 13 Aug 2026 10:35 AEST (the mailbox2026-08|19ff88ba8c8084cd)
- What the customer has been told: nothing yet; not yet told the freight was booked and it arrived
- Receivable: nothing yet; no invoice is raised
- What happens next: On hold: 2 questions only James McNamara can answer are open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here.
What the customer has been told
| Booked | Not told yet (this step was reached 7 Aug 2026 16:17 AEST) |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not told yet (this step was reached 13 Aug 2026 10:35 AEST) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1, 5 kg tray | 749 trays | sell AUD 21.00 per tray Declared at AUD 21.00 by Quenton Carter, 7 Aug 2026, via trade request form. Source: trade request form 1038302 (7 Aug 2026) sell 21.00; commercial invoice 1038302 sent to Prime Orchards 7 Aug 2026 23:37 AEST at AUD 15,729.00. The goods went to Total Fresh on 12 Aug. |
buy not stated landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 0 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | 3 files in the folder are named as one |
| commercial invoice | 6 files in the folder are named as one |
| packing list | 6 files in the folder are named as one |
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
34 files sit in this trade's folder, of which 19 files are typed as a document and 15 files could not be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
5 messages came in on this trade with nothing going out after them. The oldest is email on 9 Sep 2026 13:41 AEST, 30 days ago: Re: Commercial Invoice Required – PRIME ORCHARDS (CHINA) LIMITED. The last thing that went out from us on this trade was 9 Sep 2026 13:32 AEST.
4 things are missing, behind 4 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| the customer | The customer is not evidenced outside the old book (1038302) | James McNamara open 16 days no by-when set |
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| vision freight | Vision freight: pay the unpaid Vision bills on the trades listed now, or hold them against the AUD 4,941.60 billing-error credit request (1.00/kg vs card, fuel twice, screening)? And allocate the shared bills: AUD 12,474.35 (the trade or the trade) and the two-ULD freight shared by the trade and the trade (1038301, 1038302, 1038294, 1038304). | James McNamara open 15 days no by-when set |
| record shapes | Approve the proposed way the record holds four shapes the old book could not: a fill split between growers (several purchase orders on one line), a composite pack priced per size (a sizes table under the line), stock carried in from another trade (a draws table), and a trade that began as Vision's manifest. | James McNamara open 15 days no by-when set |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
no transport document | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
2 forwarder invoices in the folder, so a freight cost can be read off a document. What they print has not been read off the face of any of them yet. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- avocado: 1 of 5 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | not named on this trade | |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| No address on this trade has been proved or disproved. An address's state is a fact about the address: cherrelyn@easterngreen.com.sg bounced every morning for five days while atanosoche@ was never written down. Owner: James McNamara. | ||
Writing to us on this trade: Liam Fraser liam.fraser@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated not stated, on a document |
3 pieces of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated not stated, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The ledger invoice is the half that is missing. Owner: Obsidian Advisory. |
6 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing changes only. Show everything.
a press Quenton Carter
record_a_price
- product Hass avocados, Class 1, sizes 18/20/23, 5 kg tray, quantity 749 trays a commercial figure, sell price AUD 21.00 per tray a commercial figure
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
withdraw evidence from a stage
- stage reached departed →
and 8 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
withdraw evidence from a stage
- stage reached departed →
and 8 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
withdraw evidence from a stage
- stage reached arrived →
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Where do the buy of 10 per unit, 7490 total, and the gross weight 4269.3 kg come from, and is there a Costa bill to match?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Not held. No price is stated in the captured purchase-order email to Costa (Nathan Dench, 7 Aug 2026); no grower bill in Xero names 1038302; and the shipment record holds gross weight "not stated". The only real weights on file for AWB 618-55465373 (3,960 kg gross / 3,430 kg net) belong to the Total Fresh Singapore consignment (1038310), not to a 749-tray Prime Orchards shipment. There is no Costa bill matching either the claimed buy price or the claimed weight. [Gmail Fri 7 Aug, 14:31 (PO to nathan.dench@costagroup.com.au, no price stated); Gmail Wed 12 Aug, 15:41 (3,960/3,430 kg, Total Fresh consignment)].
a question James McNamara
Does the hold stay in place until the waybill question is answered? (1038302)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No — per the master rule, the hold no longer keeps a trade off the desk at all; the waybill question does not need to be answered before 1038302 goes on the desk. In any case the waybill question is now answered (see 1038302#1/#2): AWB 618-55465373 belongs to 1038310, not 1038302. [Master builder brief, 24 Sep 2026 06:20; see 1038302#1/#2].
a question James McNamara
Vision freight: pay the unpaid Vision bills on the trades listed now, or hold them against the AUD 4,941.60 billing-error credit request (1.00/kg vs card, fuel twice, screening)? And allocate the shared bills: AUD 12,474.35 (the trade or the trade) and the two-ULD freight shared by the trade and the trade (1038301, 1038302, 1038294, 1038304).
Amount in question: AUD 4,941.60 (Vision credit request; bills listed in the detail). The same question stands on 1038126, 1038294, 1038301, 1038304, 1038312, 1038314. The review asked: "Does the Vision freight invoice of 26 August belong to this trade, to 1038301, or elsewhere?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
a question James McNamara
Approve the proposed way the record holds four shapes the old book could not: a fill split between growers (several purchase orders on one line), a composite pack priced per size (a sizes table under the line), stock carried in from another trade (a draws table), and a trade that began as Vision's manifest.
No amount turns on it alone. The same question stands on 1038291, 1038307, 1038312. The review asked: "Should the 79 sz20 and the 30 sz18/20 held at Vision, the latter ex the Heng Wan order, be treated as stock carried in from another trade rather than bought on this one?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
a shipment update the journey
Arrived
a shipment update the journey
Booked
a stage move who is not recorded · document
trade opened
PURCHASE_ORDER by file name: 1038302_PO_v1.docx
a stage move who is not recorded · document
trade opened
PURCHASE_ORDER by file name: 1038302_PO_v1.pdf
a stage move who is not recorded · document
trade opened
PURCHASE_ORDER by file name: 2026-08-07_outbound_Purchase Orders 1038302 and 1038303 - Hass avocados - please confirm receipt.md
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v1.docx
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v1.pdf
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v2.docx
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v2.pdf
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v3.docx
a stage move who is not recorded · document
invoiced
COMMERCIAL_INVOICE by file name: 1038302_Commercial_Invoice_v3.pdf
30 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:38 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:38 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:38 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:38 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:22 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 17:17 AEDT; WhatsApp messages at 9 Oct 2026 17:35 AEDT; WhatsApp pictures at 9 Oct 2026 17:33 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| TRANSPORT DOCUMENT | not stated | no total on it | recorded with no file on this machine |
| TRANSPORT DOCUMENT | not stated | no total on it | recorded with no file on this machine |
| WEIGH SHEET | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| Original 3 - (for Shipper) - 618-55465373[2].pdf | Liam Fraser | 7 Aug 2026 22:29 AEST | in trade 1038302's 05_Freight |
| Original 3 - (for Shipper) - 618-55465373.pdf | Liam Fraser | 7 Aug 2026 16:17 AEST | not filed: <!DOCTYPE html> <!--[if lt IE 7]> <html class="no-js ie6 oldie" lang="en-US"> <![endif]--> <!--[if IE 7]> <html class="no-js ie7 oldie" lang="en-US"> <![endif]--> <!--[if IE 8]> <html class="no-js ie8 oldie" lang="en-US"> <![endif]--> <!--[if gt IE 8]><!--> <html class="no-js" lang="en-US"> <! |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.