749 trays Hass avocados, AUD 15,729.00 (1038302)
3 TRADE OPENEDWhere it stands
- Where the goods are: landed at destination, since 13 Aug 2026 10:35 AEST (the mailbox2026-08|19ff88ba8c8084cd)
- What the customer has been told: nothing yet; not yet told the freight was booked and it arrived
- Receivable: nothing yet; no invoice is raised
- What happens next: On hold: 2 questions only James McNamara can answer are open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here.
What the customer has been told
| Booked | Not told yet (this step was reached 7 Aug 2026 16:17 AEST) |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not told yet (this step was reached 13 Aug 2026 10:35 AEST) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1, 5 kg tray | 749 trays | sell AUD 21.00 per tray Declared at AUD 21.00 by Quenton Carter, 7 Aug 2026, via trade request form. Source: trade request form 1038302 (7 Aug 2026) sell 21.00; commercial invoice 1038302 sent to Prime Orchards 7 Aug 2026 23:37 AEST at AUD 15,729.00. The goods went to Total Fresh on 12 Aug. |
buy not stated landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet. 0 cost lines are held against its cost stack so far. The desk strikes one for itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | 3 files in the folder are named as one |
| commercial invoice | 6 files in the folder are named as one |
| packing list | 6 files in the folder are named as one |
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
34 files sit in this trade's folder, of which 19 files are typed as a document and 15 files could not be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
5 messages came in on this trade with nothing going out after them. The oldest is email on 9 Sep 2026 13:41 AEST, 30 days ago: Re: Commercial Invoice Required – PRIME ORCHARDS (CHINA) LIMITED. The last thing that went out from us on this trade was 9 Sep 2026 13:32 AEST.
4 things are missing, behind 4 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| the customer | The customer is not evidenced outside the old book (1038302) | James McNamara open 16 days no by-when set |
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| vision freight | Vision freight: pay the unpaid Vision bills on the trades listed now, or hold them against the AUD 4,941.60 billing-error credit request (1.00/kg vs card, fuel twice, screening)? And allocate the shared bills: AUD 12,474.35 (the trade or the trade) and the two-ULD freight shared by the trade and the trade (1038301, 1038302, 1038294, 1038304). | James McNamara open 15 days no by-when set |
| record shapes | Approve the proposed way the record holds four shapes the old book could not: a fill split between growers (several purchase orders on one line), a composite pack priced per size (a sizes table under the line), stock carried in from another trade (a draws table), and a trade that began as Vision's manifest. | James McNamara open 15 days no by-when set |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
no transport document | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
2 forwarder invoices in the folder, so a freight cost can be read off a document. What they print has not been read off the face of any of them yet. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- avocado: 1 of 5 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | not named on this trade | |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| No address on this trade has been proved or disproved. An address's state is a fact about the address: cherrelyn@easterngreen.com.sg bounced every morning for five days while atanosoche@ was never written down. Owner: James McNamara. | ||
Writing to us on this trade: Liam Fraser liam.fraser@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated not stated, on a document |
3 pieces of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated not stated, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The ledger invoice is the half that is missing. Owner: Obsidian Advisory. |
6 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing mail only. Show everything.
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 22/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 22/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 22.09.2026.xlsx not captured, 22092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 21/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 21/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, 21092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 21.09.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 18/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 18/09/2026; figures only in linked sheets/attachments, body names no trade. Notes AR report not included (though AR link given) because Export team emailed about AR adjustments; …
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 18.09.2026.xlsx not captured, 18092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 09/09/2026
(no specific reference to 1038326 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 09/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 09.09.2026.xlsx not captured, 09092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
Re: Commercial Invoice Required – PRIME ORCHARDS (CHINA) LIMITED
(no specific reference to 1038310 in this message) Atul (Obsidian) attaches Vision freight invoice (file Vision_International_Forwarding_2026-08-26_12474.35.PDF) and asks which consignment/trade it relates to and for the matching Commercial Invoice. Body names no AWB or trade.
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what was said exports@carterandassoc.com.au · out · email
Re: Commercial Invoice Required – PRIME ORCHARDS (CHINA) LIMITED
(no specific reference to 1038310 in this message) To Atul (Obsidian): Vision freight invoice may relate to Prime Orchards (China) Ltd Trade 1038301 (AWB 160-13159171, CX150) or Trade 1038302 (AWB 618-55465373, SQ266/SQ874); neither has a CI drafted; 1038302 routing on latest Vision advice differs …
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 04/09/2026
(no specific reference to 1038322 in this message) Further AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) sent 07/09/2026 in same thread with new AR and AP Google Sheets links (no xlsx attached); figures only in linked sheets; body names no trade.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 04/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 04/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 04.09.2026.xlsx not captured, 04092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 03/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 03/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 03.09.2026.xlsx not captured, 03092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 02/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 02/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 02.09.2026.xlsx not captured, 02092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 01/09/2026
(no specific reference to 1038322 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 01/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 01.09.2026.xlsx not captured, 01092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 31/08/2026
(no specific reference to 1038320 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 31/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 31082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 31.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 28/08/2026
(no specific reference to 1038320 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 28/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 28082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 28.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 26/08/2026
(no specific reference to 1038316 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 26/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 26082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 26.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 25/08/2026
(no specific reference to 1038316 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 25/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 25.08.2026.xlsx not captured, 25082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 24/08/2026
(no specific reference to 1038316 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 24/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, 24082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 24.08.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 21/08/2026
(no specific reference to 1038316 in this message) Atul Sangvekar says draft supplier payments were created in the BOS and CBA bank accounts per the AP report, with details only in embedded images; asks Quenton to review and approve in the bank. Body names no trade, supplier or amount.
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what was said quenton@carterandassoc.com.au · out · email
AP/AR Report 21/08/2026
(no specific reference to 1038316 in this message) Quenton Carter instructs Atul and team to process the AP payments (per the 21/08/2026 AP report). No trade named.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 21/08/2026
(no specific reference to 1038316 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 21/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 21.08.2026.xlsx not captured, 21082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said exports@carterandassoc.com.au · out · email
RE: AP/AR Report
(no specific reference to 1038310 in this message) Desk tells James the firm format instruction to Atul was never actually sent (only the soft 'if it would help' version went out on 20 Aug); desk now sending firm requirement (CSV or Google Sheets-native only) to Obsidian mailbox; filing path /Finan…
what was said James McNamara · out · email
Re: AP/AR Report
Why am I getting these useless email summaries again? I thought they were dealt with the second time I called them out
what was said carterandassoc@obsidianadvisory.com.au · in · email
RE: AP/AR Report
(no specific reference to 1038310 in this message) Atul replies with attached AP and AR report (xlsx: 20082026 Aged Receivables Detail and AP Run 20.08.2026); figures only in attachments, body names no trade.
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what was said exports@carterandassoc.com.au · out · email
RE: AP/AR Report
(no specific reference to 1038310 in this message) Desk plan: require Atul to send CSV (separate AP and AR) or Google Sheets-native, never xlsx; file under /Finance/Obsidian_AP_AR_Reports/[YYYY-MM]/; prior reports (11, 14, 17, 19 Aug) filed only as xlsx. No trade named.
what was said james@carterandassoc.com.au · out · email
RE: AP/AR Report
(no specific reference to 1038310 in this message) James says the report must be readable by the estate; instructs desk to tell Atul exactly what format to distribute and ensure reports are saved in the filing system. No trade named.
what was said exports@carterandassoc.com.au · out · email
RE: AP/AR Report
(no specific reference to 1038310 in this message) Exports desk tells Atul the AP/AR report was received but its automated tool cannot read the linked xlsx sheets (as with several prior weekly reports); James and Quenton to review AP sheet to decide on payment run; suggests CSV or Google Sheets-nat…
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 19/08/2026
(no specific reference to 1038310 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 19/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 19.08.2026.xlsx not captured, 19082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 17/08/2026
(no specific reference to 1038310 in this message) Atul: Eastern Green 50% payment of $33,333 received 12/08/2026, applied to Invoice No. 1038267 (total $64,875), AR balance outstanding $31,542. FRESH MART payment received 29/06/2026, allocated to Invoice Nos. 1038156 and 1038153 (screenshot). None…
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what was said quenton@carterandassoc.com.au · out · email
AP/AR Report 17/08/2026
(no specific reference to 1038310 in this message) Quenton says Eastern Green Singapore paid 50% of its invoice for the mandarins but the payment is not shown as accounted for; asks Obsidian to show where FRESH MART Singapore paid. No trade number named.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 17/08/2026
(no specific reference to 1038310 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 17/08/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
image.png not captured, QC Fresh - AP Run 17.08.2026.xlsx not captured, 17082026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said exports@carterandassoc.com.au · out · email
1038310 — Commercial invoice
Commercial invoice for trade 1038310 sent to Total Fresh as attachment 1038310_Commercial_Invoice_v4.pdf; body gives no quantities, price or waybill.
1038310_Commercial_Invoice_v4.pdf not captured
what was said info@totalfresh.com.sg · in · email
1038310 — Commercial invoice and packing list — AWB 618-55465373
Total Fresh acknowledged receipt of invoice 1038310 and the updates.
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what was said exports@carterandassoc.com.au · out · email
1038310 — Commercial invoice and packing list — AWB 618-55465373
Invoice 1038310 for AUD 13,720.00 issued to Total Fresh: 686 trays Hass avocados, AWB 618-55465373, flight SQ266/12, arrived Singapore 12 August; sizes 422 trays 18ct, 200 trays 20ct, 64 trays 23ct. Stated as the correct billing for the consignment; quote CI 1038310 with payment.
1038310_Commercial_Invoice.pdf not captured, 1038310_Packing_List.pdf not captured
what was said james@carterandassoc.com.au · out · email
1038308 — Commercial invoice and packing list
(no specific reference to 1038310 in this message) James replies: noted with thanks, Carter has been working through a system change, appreciates their patience.
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what was said info@totalfresh.com.sg · in · email
1038308 — Commercial invoice and packing list
(no specific reference to 1038310 in this message) Total Fresh (Nicholas Branden Ng) confirms documents received; asks that future CI and PL be sent when the AWB is issued for import permit processing (or invoice number and unit price for a stand-in invoice), citing exorbitant airport storage fees.
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what was said exports@carterandassoc.com.au · out · email
1038308 — Commercial invoice and packing list
(no specific reference to 1038310 in this message) Carter sends Total Fresh Singapore Commercial Invoice and Packing List 1038308 for AWB 618-55465373, SQ266 departing Brisbane 12 August, 686 trays Hass Class 1 sizes 18/20/23.
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what was said info@totalfresh.com.sg · in · email
AWB 618-55465373 SQ266/12
Via AWB 618-55465373: Total Fresh says AWB states 686 cartons, Gross Weight 3960.00 kg, Net 3,430.00 kg.
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what was said quenton@carterandassoc.com.au · out · email
AWB 618-55465373 SQ266/12
Via AWB 618-55465373: Quenton asks Total Fresh for exact number of trays per count.
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what was said Carter & Associates · out · email
1038302 — Commercial invoice
{{greeting}}, The commercial invoice for trade 1038302 is attached. Please come back to us if anything on it needs correcting.
1038302_Commercial_Invoice_v3.pdf not captured
what was said info@totalfresh.com.sg · in · email
AWB 618-55465373 SQ266/12
Via AWB 618-55465373: Total Fresh requests CI and packing list with quantities matching the AWB.
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what was said bneexport@vision.com.au · in · email
AWB 618-55465373 SQ266/12
Via AWB 618-55465373 (known link; message names no trade): Vision issues AWB 618-55465373 on SQ266/12, addressed to Total Fresh.
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what was said Carter & Associates · out · email
RE: 2nd KAMM, 618-55465373, SQ266/09 - SQ874/10 ETA 1120 — attachment unreadable, please resend
Hi Liam, Thanks for the amended AWB advice on trade 1038302 (Prime Orchards China / avocados, AWB 618-55465373, SQ266/09–SQ874/10). The attached PDF ("Original 3 - (for Shipper) - 618-55465373[2].pdf") is coming through unreadable on our end and we're unable to open it to confirm what was amended. Could you please resend the amended AWB advice as a standard PDF attachment (or alternatively paste t
what was said exports@carterandassoc.com.au · out · email
Commercial Invoice 1038302 - 749 trays Hass - AWB 618-55465373 arriving Monday
(no specific reference to 1038310 in this message) To Kam (Prime Orchards): CI 1038302 attached - 749 trays Hass, Class 1, sizes 18/20/23 - AUD 15,729.00; AWB 618-55465373, SQ266 on the 9th connecting SQ874, arriving 11:20 on the 10th; FOB Brisbane International; AWB amended to Prime Orchards. Invo…
1038302_Commercial_Invoice_v3.docx not captured
what was said Carter & Associates · out · email
Commercial Invoice 1038302 - 749 trays Hass - AWB 618-55465373 arriving Monday
Good evening Kam As promised, the commercial invoice for the second consignment is attached. - Commercial Invoice 1038302 - 749 trays Hass, Class 1, sizes 18/20/23 - AUD 15,729.00 - Air waybill 618-55465373, SQ266 on the 9th connecting SQ874, arriving 11:20 on the 10th - FOB Brisbane International The waybill for this one has already been amended to Prime Orchards, so the paperwork and the cargo w
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what was said exports@carterandassoc.com.au · out · email
Both waybills amended - please have your agent confirm the CCA with the Cathay terminal in the morning
(no specific reference to 1038310 in this message) To Kam (Prime Orchards): both waybills amended - 160-13159171 (on ground) and 618-55465373 (arriving Monday); Cathay CCA not yet actioned, asks their agent to confirm with terminal; cargo in chiller, no storage charge first 24 hours. No trade numbe…
what was said liam.fraser@vision.com.au · in · email
2nd KAMM, 618-55465373, SQ266/09 - SQ874/10 ETA 1120
(no specific reference to 1038310 in this message) Vision (Liam Fraser): amended AWB 618-55465373 attached. No trade number named.
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what was said Liam Fraser · in · email
RE: 2nd KAMM, 618-55465373, SQ266/09 - SQ874/10 ETA 1120
Amended awb attached Liam Fraser Director - Sales Vision International Logistics [mobilePhone] | [emailAddress] Liam.Fraser@vision.com.au<mailto:Liam.Fraser@vision.com.au> [website] www.vision.com.au<https://www.vision.com.au/> [address] 729-739 MacArthur Avenue Central, Pinkenba QLD 4008, Australia [Australian Trusted Trader - S
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what was said exports@carterandassoc.com.au · out · email
160-13159171 - cargo in chiller, waybill amended, no storage charge for 24 hours
(no specific reference to 1038310 in this message) To Kam (Prime Orchards): AWB 160-13159171 cargo in chiller, waybill amended to Prime Orchards Limited, Cathay no storage first 24 hours; Monday consignment 618-55465373 also amended to Prime Orchards; CIs for both to follow. No trade number named.
what was said exports@carterandassoc.com.au · out · email
RE: consignee - YES both KAMM orders are Prime Orchards Limited, please amend 618-55465373 too
(no specific reference to 1038310 in this message) To Vision: both KAMM orders are Prime Orchards Limited (HK address given); amend 618-55465373 (SQ266/09 to SQ874/10, 749 cartons, arriving Monday) as well as 160-13159171 (CX150/07, 1,520 cartons); Prime Orchards to be standing consignee; WhatsApp …
what was said exports@carterandassoc.com.au · out · email
Re: SHIPPER INSTRUCTION TONIGHT - amend consignee on 160-13159171 to PRIME ORCHARDS (CHINA) LIMITED
(no specific reference to 1038310 in this message) To Liam (Vision): KAMM and Prime Orchards (China) Limited same buyer; stale code caused Kam Kee consignee on 160-13159171. AWB 618-55465373 is a separate trade (our ref 1038302) for same buyer; asks what consignee reads and to amend to Prime Orchar…
what was said exports@carterandassoc.com.au · out · email
Your question on the air freight invoices - you are right, the Commercial Invoices are ours to send
Trade 1038304, Total Fresh: waiting on a sell price from Quenton before any invoice can exist; accountants told not to raise anything until the Commercial Invoice is sent.
what was said exports@carterandassoc.com.au · out · email
Air freight documents tonight - four sell prices are all that is missing
Prime Orchards second consignment, 749 trays, AWB 618-55465373, at AUD 21.00 = AUD 15,729; listed as ready to invoice now.
what was said exports@carterandassoc.com.au · out · email
Your two avocado consignments - 160-13159171 landing tonight 19:00, and 618-55465373 to follow
(no specific reference to 1038310 in this message) To Prime Orchards: AWB 160-13159171 CX150 landing HK 19:00, 1,520 cartons Hass (1,207 size 23, 313 size 20; size 20 a substitution as grower ran out of 23). AWB 618-55465373 SQ266 on 9th to SQ874 on 10th arriving 11:20, 749 cartons Hass Class 1 (16…
what was said liam.fraser@vision.com.au · in · email
2nd KAMM, 618-55465373, SQ266/09 - SQ874/10 ETA 1120
(no specific reference to 1038310 in this message) Vision (Liam Fraser) sends AWB 618-55465373 for 2nd KAMM consignment, SQ266/09 - SQ874/10 ETA 1120; manifest 109 x 20's / 160 x 18's / 480 x 23's. No trade number named.
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what was said Liam Fraser · in · email
2nd KAMM, 618-55465373, SQ266/09 - SQ874/10 ETA 1120
Hey team, AWB attached, manifest is 109 x 20's / 160 x 18's / 480 x 23's Liam Fraser Director - Sales Vision International Logistics [mobilePhone] | [emailAddress] Liam.Fraser@vision.com.au<mailto:Liam.Fraser@vision.com.au> [website] www.vision.com.au<https://www.vision.com.au/> [address] 729-739 MacArthur Avenue Central, Pinkenb
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what was said exports@carterandassoc.com.au · out · email
Purchase Orders 1038302 and 1038303 - Hass avocados - please confirm receipt and delivery dates
1038302: PO to Costa (Nathan Dench) 749 trays Hass 5kg (79 sz20 + 30 sz18/20 in stock at Vision, 160 sz18, 480 sz23); 1038303: 2,983 trays Hass 5kg (1,931 sz16 Cl1 Fri, 480 sz16 Cl1, 480 sz23 Cl1, plus 92 sz16 packed 31 Jul). All to Vision Brisbane for air export.
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what was said Carter & Associates · out · email
Purchase Orders 1038302 and 1038303 - Hass avocados - please confirm receipt and delivery dates
Good afternoon Two purchase orders attached for avocados out of the Brisbane market. 1038302 - 749 trays, Hass, 5kg net - 79 x size 20 (already in stock at Vision) - 30 x size 18/20 (already in stock at Vision) - 160 x size 18, delivery Saturday or Sunday - 480 x size 23, delivery Saturday or Sunday 1038303 - 2,983 trays, Hass, 5kg net - 1,931 x size 16 Class 1, delivery Friday - 480 x size 16 Cla
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what was said exports@carterandassoc.com.au · out · email
Two Hong Kong avocado consignments - trades 1038302 and 1038303 - stock, flights and build plan
1038302: 749 trays Hass (79 sz20 + 30 sz18/20 ex Heng Wan order + 160 sz18 + 480 sz23, Costa), FOB HK via SQ ex BNE. 1038303: 2,983 trays Hass (1,931 sz16 + 480 sz16 + 480 sz23 + 92 sz16 packed 31 Jul), PMCs x 3.8. Desk asks Vision for stock held, SQ flights (Sunday), build plan.
what was said Carter & Associates · out · email
Two Hong Kong avocado consignments - trades 1038302 and 1038303 - stock, flights and build plan
Good morning Two further avocado consignments to Hong Kong, both ex Brisbane International on SQ, both FOB. Trade references below so we can keep the paperwork straight. TRADE 1038302 - 749 trays, Hass, 5kg net / 5.7kg gross - 79 x size 20 - already in stock with you (Costa), transport PRIORITY - 30 x size 18/20 - already in stock with you, transferred off the Heng Wan order, PRIORITY - 160 x size
what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper: 1038108 goods missed correct flight (Doha vs Oman), melons deteriorated; no grower claim lodged; asks who to pursue.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James confirms 1038108 credit and asks bookkeeper to trace the trade for liabilities/recoverability.
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what was said quenton@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Quenton forwards to James: 'James to advise'.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper proposes credit note against AR invoice 1038108 $38,340 (Muscat Oman claim).
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what was said quenton@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Quenton: weight claim dismissed, quality claim accepted, Muscat Oman claim correct (order did not fly); balance was to be paid last week.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James to bookkeeper: 'Confirm and reissue ASAP please'.
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what was said mohamed@frutulip.com · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Frutulip (Mohamed): an invoice's shipment never arrived; asks to remove it / issue credit note and send correct statement to release payment.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper tells James it has already been sent to Frutulip.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James forwards Mohamed's request to bookkeeper/Quenton: 'This needs to go tonight'.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
1038302 appears only as attachment name 'Credit Note CN-1038302.pdf': bookkeeper sends Frutulip the credit note (for the approved quality claim on invoice 1038162) plus statement as at 03Aug2026. Body gives no amount.
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what was said mohamed@frutulip.com · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Frutulip (Mohamed) asks for the credit note document itself and updated statement of account.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper tells Frutulip weight claims refused; quality claim approved and credit note issued; attaches revised Invoice 1038162.pdf.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James: Kartik agreed to waive weight credit notes; issue a credit note on the quality issue.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper: 1038147 and 1038146 are weight discrepancy; 1038162 ($90,720, AWB 17622305404) quality and quantity issue.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James: not granting claims tied to weight variances (vs quality); agreed with customer.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper follow-up asking whether to issue credit notes.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper asks Quenton/James whether to issue credit notes.
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12.22.24 PM.jpeg not captured, Deviation Report - Watermelon - QC Fresh - 24.05.2026.pdf not captured, RE: Final Claim - Watermelon - Supplier: QC Fresh - Origin: Australia - AWB No.: 176-22305404 - Received: 23.05.2026.eml not captured, image002.jpg not captured, image003.jpg not captured, image004.jpg not captured, image005.png not captured, Weight Descrepancy - Watermelon - Supplier: QC Fresh - Origin: Australia - AWB No.: 157-69950694 - Received: 12.05.2026.eml not captured, Weight Discrepancy - Watermelon Seedless (Australia) - AWB number 157-69950683 - Received on 12/05/2026.eml not captured, image001.png not captured
what was said qc@frutulip.com · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Frutulip QC says full claim details (videos, destruction certificates) were already sent; attaches original claim emails.
image002.png not captured, image003.png not captured, image004.png not captured, image006.png not captured, Quality Deviation Report - Watermelon - Supplier: QC Fresh - Origin: Australia - AWB No.: 176-22305404 - Received: 23.05.2026.eml not captured, image005.jpg not captured, image006.jpg not captured, image007.jpg not captured, WhatsApp Video Sun 24 May at 11.53.52 AM.mp4 not captured, WhatsApp Image Sun 24 May at 11.53.33 AM (1).jpeg not captured, WhatsApp Image Sun 24 May at 11.53.33 AM.jpeg not captured, WhatsApp Image Sun 24 May at 11.53.34 AM.jpeg not captured, WhatsApp Image Sun 24 May at 11.53.36 AM (1).jpeg not captured, WhatsApp Image Sun 24 May at 11.53.36 AM.jpeg not captured, WhatsApp Image Sun 24 May at 11.53.38 AM (1).jpeg not captured, WhatsApp Image Sun 24 May at 11.53.38 AM.jpeg not captured, WhatsApp Image Sun 24 May at 11.53.39 AM.jpeg not captured, WhatsApp Image Sun 24 May at 11.53.40 AM (1).jpeg not captured, WhatsApp Image Sun 24 May at 11.53.40 AM.jpeg not 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not captured, Deviation Report - Watermelon - QC Fresh - 24.05.2026.pdf not captured, RE: Final Claim - Watermelon - Supplier: QC Fresh - Origin: Australia - AWB No.: 176-22305404 - Received: 23.05.2026.eml not captured, image002.jpg not captured, image003.jpg not captured, image004.jpg not captured, image005.png not captured, Weight Descrepancy - Watermelon - Supplier: QC Fresh - Origin: Australia - AWB No.: 157-69950694 - Received: 12.05.2026.eml not captured, Weight Discrepancy - Watermelon Seedless (Australia) - AWB number 157-69950683 - Received on 12/05/2026.eml not captured, image001.png not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Bookkeeper (Atul) asks Frutulip for claim support for invoices 1038147/1038146/1038162 and payment of overdue 1038108 ($38,340); expects full payment without deductions meanwhile.
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what was said james@carterandassoc.com.au · out · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). James forwards to Quenton: 'Do we just issue these to get paid?'
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what was said qc@frutulip.com · in · email
Claims pending credit note issuance
no content on 1038302 (Frutulip claims thread). Frutulip QC requests credit notes for claims: AWB 15769950683 AUD 1064.20; AWB 15769950694 AUD 921.40; AWB 17622305404 AUD 31430.
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30 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 18:19 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 18:19 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 18:19 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 18:19 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 17:53 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 17:04 AEDT; trade states at 9 Oct 2026 18:17 AEDT; WhatsApp messages at 9 Oct 2026 18:17 AEDT; WhatsApp pictures at 9 Oct 2026 18:13 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| FORWARDER INVOICE | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| TRANSPORT DOCUMENT | not stated | no total on it | recorded with no file on this machine |
| TRANSPORT DOCUMENT | not stated | no total on it | recorded with no file on this machine |
| WEIGH SHEET | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| Original 3 - (for Shipper) - 618-55465373[2].pdf | Liam Fraser | 7 Aug 2026 22:29 AEST | in trade 1038302's 05_Freight |
| Original 3 - (for Shipper) - 618-55465373.pdf | Liam Fraser | 7 Aug 2026 16:17 AEST | not filed: <!DOCTYPE html> <!--[if lt IE 7]> <html class="no-js ie6 oldie" lang="en-US"> <![endif]--> <!--[if IE 7]> <html class="no-js ie7 oldie" lang="en-US"> <![endif]--> <!--[if IE 8]> <html class="no-js ie8 oldie" lang="en-US"> <![endif]--> <!--[if gt IE 8]><!--> <html class="no-js" lang="en-US"> <! |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.