Total Fresh, 214 Hass Class 1 25 count to SIN, flew 19 Aug 2026, AUD 5,778.00 (1038316)
9 PAID INWhere it stands
- Where the goods are: landed at destination, since 20 Aug 2026 12:00 AEST (Vision International)
- What the customer has been told: told the freight was booked, 19 Aug 2026 17:10 AEST (Vision's email to them (liam.fraser@vision.com.au)); not yet told it left and it arrived
- Receivable: nothing; the invoice is paid
- What happens next: On hold: 1 question only Quenton Carter can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here.
- Not certain: That it left is taken from the ETD held; no word from the forwarder or the carrier says so.
What the customer has been told
| Booked | Told 19 Aug 2026 17:10 AEST (Vision's email to them (liam.fraser@vision.com.au)) |
| Received by the forwarder | No word held; it has left |
| Departed | Not told yet (this step was reached 19 Aug 2026 06:00 AEST) |
| Arrived | Not told yet (this step was reached 20 Aug 2026 12:00 AEST) |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| Hass avocados, Class 1, 28 | 214 | sell AUD 27.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill 00241800 / 1038316 |
VISION INTERNATIONAL linked by named on the document |
AUD 2,292.68 paid AUD 0.00, outstanding AUD 2,292.68, 44 days past due no instalment is recorded against this document |
Unpaid due 26 Aug 2026 no term printed on it |
| invoice 1038316 |
TOTAL FRESH linked by named on the document |
AUD 5,778.00 paid AUD 0.00, outstanding AUD 0.00 no instalment is recorded against this document |
Deleted due 2 Sep 2026 Payment terms and trade limits as per signed agreement between Companies unless otherwise specified. |
| invoice 1038316 |
TOTAL FRESH linked by named on the document |
AUD 5,778.00 paid AUD 5,778.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 2 Sep 2026 Payment terms and trade limits as per signed agreement between Companies unless otherwise specified. |
Invoiced AUD 5,778.00, and the ledger carries nothing outstanding against it. Billed to us AUD 2,292.68, of which AUD 2,292.68 is outstanding.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Total Fresh Connection, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
Vision International's bills against the rate card
Nothing is billed above the card. Billed on charges the card carries no rate for: AUD 15.00, not compared.
- Bill 00241800 / 1038316: nothing over the card.
Electronic processing fee is billed AUD 15.00 (line 8 "Electronic Processing Fee") and the card in force carries no rate for it, so it is recorded and not compared.
| Trade P&L | total |
|---|---|
| Revenue | AUD 5,778.00 |
| Cost of goods so far | AUD 2,292.68 |
| Gross profit | Incomplete: grower bill not in |
| Gross margin (% of revenue) | Incomplete: grower bill not in |
| Markup (% on cost) | Incomplete: grower bill not in |
After the trade: quoted against billed
Forwarder charges: quoted AUD 2,210.53, billed AUD 2,292.68, AUD 82.15 more than quoted (3.6% of the bill).
The desk holds no stack from before the shipment. The quote here is what the pricer would have quoted: the Vision rate card in force on the departure day, priced after the event. Source: the bill checker's pricing of Vision bill 00241800 on the card in force on the departure day (BNE to SIN by air, Singapore (SQ) AKE). Forwarder charges ex GST: the Vision rate card in force on the departure day (what the pricer would have quoted) against the Vision bills. Produce is compared on its own line. Gap is actual less quoted. The trade is open, with its bills in.
Forwarder charges, line by line
| Charge | Quoted | Billed | Gap | Why |
|---|---|---|---|---|
| International Freight Quoted: AUD 1,438.08: AUD 1.20 per kg of gross weight, freight only on 1,198.4 kg. Billed: AUD 1,490.40, no rate or weight stated on the bill. |
AUD 1,438.08 | AUD 1,490.40 | AUD 52.32 over the quote |
|
| Departmental permit and tonnage (not counted in the gap) Quoted: AUD 27.07. |
AUD 27.07 | not held | agrees |
|
| Documentation Quoted: AUD 275.00. Billed: AUD 275.00. |
AUD 275.00 | AUD 275.00 | agrees | Agrees. |
| Electronic Processing Fee Billed: AUD 15.00. |
not held | AUD 15.00 | AUD 15.00 over the quote |
|
| Export Security Screening Quoted: AUD 95.87. Billed: AUD 99.36. |
AUD 95.87 | AUD 99.36 | AUD 3.49 over the quote |
|
| Handling Quoted: AUD 311.58. Billed: AUD 322.92. |
AUD 311.58 | AUD 322.92 | AUD 11.34 over the quote |
|
| RFP Quoted: AUD 40.00. Billed: AUD 40.00. |
AUD 40.00 | AUD 40.00 | agrees | Agrees. |
| Temperature Recorder Quoted: AUD 50.00. Billed: AUD 50.00. |
AUD 50.00 | AUD 50.00 | agrees | Agrees. |
Pricer corrections this trade is evidence for
- Add the Electronic Processing Fee to air quotes: the pricer already holds this position
- Quote BNE to SIN AKE at the rate Vision bills: waiting on Approve (open the list)
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | 2 files in the folder are named as one |
| commercial invoice | 6 files in the folder are named as one |
| packing list | 6 files in the folder are named as one |
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
28 files sit in this trade's folder, of which 15 files are typed as a document and 13 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
3 messages came in on this trade with nothing going out after them. The oldest is email on 18 Sep 2026 18:08 AEST, 20 days ago: AP/AR Report 18/09/2026. The last thing that went out from us on this trade was 16 Sep 2026 20:36 AEST.
4 things are missing, behind 4 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Two sources disagree | costed against billed: International Freight | James McNamara open 12 days no by-when set |
| Not held | The assistant did not answer a question on this trade: could not answer | James McNamara open 15 days by 24 Sep 2026 |
| Not held | Weigh Vision bill AUD 67.15 over card (1038316) | James McNamara open 2 days no by-when set |
| growers unrecorded | No grower bill is on the record for the trades listed: for each, who supplied the fruit and at what buy price, so the bill can be matched or raised? | Quenton Carter open 15 days no by-when set |
Freight
The freight
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, SQ246 |
AWB 618-55466095 | departed 19 Aug 2026 arrived 20 Aug 2026 stated by Vision International |
gross weight not recorded chargeable weight not recorded |
Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00241800, AUD 2,292.68.
The dates, carrier, vessel and weights above are as recorded on the shipment; where one is missing, it prints as a gap and the forwarder's own document settles it.
Market
Market
This consignment has landed; the market can no longer change how it arrives.
Commodity outlook. Feeds last read 9 Oct, 09:52 am.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | TOTAL FRESH CONNECTION PTE LTD | the counterparty record |
| Billed us | VISION INTERNATIONAL | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| VISION INTERNATIONAL | Adam Downing adam.downing@vision.com.au | proved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Accounts bneaccounts@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Export bneexport@vision.com.au | proved |
| TOTAL FRESH CONNECTION PTE LTD | Brian brian@totalfresh.com.sg | proved |
| VISION INTERNATIONAL | Gauresh Patel gauresh@vision.com.au | proved |
| VISION INTERNATIONAL | Hugh Philip hugh.philip@vision.com.au | proved |
| TOTAL FRESH CONNECTION PTE LTD | info@totalfresh.com.sg | proved |
| VISION INTERNATIONAL | Kaumil Patel kaumil.patel@vision.com.au | proved |
| VISION INTERNATIONAL | leanne.james@vision.com.au | proved |
| VISION INTERNATIONAL | Leigh Gadsby leigh@vision.com.au | proved |
| VISION INTERNATIONAL | Liam Fraser liam.fraser@vision.com.au | proved |
| VISION INTERNATIONAL | Mandy Collins mandy.collins@vision.com.au | proved |
| VISION INTERNATIONAL | Michael Thirgood mic@vision.com.au | proved |
| VISION INTERNATIONAL | nathan.graham@vision.com.au | proved |
| VISION INTERNATIONAL | Romer Tortoza romer.tortoza@vision.com.au | proved |
| VISION INTERNATIONAL | Sean McGrory sean.mcgrory@vision.com.au | proved |
| VISION INTERNATIONAL | Tennille Green tennille.green@vision.com.au | proved |
| VISION INTERNATIONAL | +61416229659 | unproved |
| TOTAL FRESH CONNECTION PTE LTD | +6567744566 | unproved |
| TOTAL FRESH CONNECTION PTE LTD | +6583664325 | unproved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au, liam.fraser@vision.com.au, sean.mcgrory@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | bneexport@vision.com.au, liam.fraser@vision.com.au | unproved |
| TOTAL FRESH CONNECTION PTE LTD | brian@totalfresh.com.sg, seet@totalfresh.com.sg, sales3@totalfresh.com.sg, info@totalfresh.com.sg | unproved |
| VISION INTERNATIONAL | Greg Firth greg.firth@vision.com.au | unproved |
| VISION INTERNATIONAL | liam.fraser@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | Pricing pricing@vision.com.au | unproved |
| TOTAL FRESH CONNECTION PTE LTD | sales3@totalfresh.com.sg | unproved |
| TOTAL FRESH CONNECTION PTE LTD | Seet seet@totalfresh.com.sg | unproved |
Writing to us on this trade: Liam Fraser liam.fraser@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID IN.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated not stated, on a document |
2 pieces of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| DEPARTED needs document |
reached dated 19 Aug 2026, on a document disputed, two readings, both shown, neither chosen.
|
2 pieces of evidence. Each move is a line on the timeline below. |
| ARRIVED needs counterparty word |
reached dated 20 Aug 2026, on a document |
1 piece of evidence. Each move is a line on the timeline below. |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
reached dated 19 Aug 2026, on a document |
7 pieces of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
reached dated 14 Sep 2026, with no grade recorded |
no evidence |
| PAID OUT needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
Showing mail only. Show everything.
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 22/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 22/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 22.09.2026.xlsx not captured, 22092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 21/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 21/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, 21092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured, QC Fresh - AP Run 21.09.2026.xlsx not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 18/09/2026
(no specific reference to 1038331 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 18/09/2026; figures only in linked sheets/attachments, body names no trade. Notes AR report not included (though AR link given) because Export team emailed about AR adjustments; …
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 18.09.2026.xlsx not captured, 18092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
what was said james@carterandassoc.com.au · out · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Reply from james@ to Atul: 'Investigate the void advice. Everything else is correct' — approving the Export team's corrections other than the void items.
image.png not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
Open accounts - book corrections after today's reconciliation
(no specific reference to 1038326 in this message) Atul re-sends (16 Sep) the same request asking whether to proceed with the Export team's AR corrections in Xero.
image.png not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 15/09/2026
(no specific reference to 1038326 in this message) AP report cover note from Obsidian Advisory (Atul Sangvekar); figures only in linked Google sheet/attached xlsx, body names no trade. AR report not included because the Export team emailed about AR adjustments; updated AR report to follow once adju…
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 15.09.2026.xlsx not captured
what was said quenton@carterandassoc.com.au · out · email
Missing PO Details and Supplier Purchase Bills
(no specific reference to 1038324 in this message) Quenton replies to Atul's 10 Sept missing PO/purchase bill list asking 'why is this so?'. No new trade figures.
image.png not captured
what was said carterandassoc@obsidianadvisory.com.au · in · email
AP/AR Report 14/09/2026
(no specific reference to 1038326 in this message) AP report cover note from Obsidian Advisory (Atul Sangvekar); figures only in linked Google sheet/attached xlsx, body names no trade. AR report not included because the Export team emailed about AR adjustments; updated AR report to follow once adju…
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 14.09.2026.xlsx not captured
Show all 53 lines — 45 older lines not printed.
25 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 08:19 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 12:45 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 12:06 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 06:44 AEDT; trade states at 9 Oct 2026 12:35 AEDT; WhatsApp messages at 9 Oct 2026 12:43 AEDT; WhatsApp pictures at 9 Oct 2026 12:44 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At ARRIVED
What is owed while a trade sits here: the customer advised, and the named consignee advised where he is not the customer. Late here means: the stated arrival date has passed with no notice from anyone.
Documents
| document | produced | it prints | |
|---|---|---|---|
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| COMMERCIAL INVOICE | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PACKING LIST | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| PURCHASE ORDER | not stated | no total on it | recorded with no file on this machine |
| TRANSPORT DOCUMENT | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| 0365_001.pdf | Liam Fraser | 19 Aug 2026 17:10 AEST | not filed: <!DOCTYPE html> <!--[if lt IE 7]> <html class="no-js ie6 oldie" lang="en-US"> <![endif]--> <!--[if IE 7]> <html class="no-js ie7 oldie" lang="en-US"> <![endif]--> <!--[if IE 8]> <html class="no-js ie8 oldie" lang="en-US"> <![endif]--> <!--[if gt IE 8]><!--> <html class="no-js" lang="en-US"> <! |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
DELIVERED is reached by pressing one of its own acts, and PAID OUT is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at ARRIVED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.