Eastern Green Marketing — 384 trays Strawberries — PER to SINTrade 1038334

Sold and bought, invoiced and billed

The lines

The ledger

Invoiced AUD 17,664.00, of which AUD 17,664.00 is outstanding. Billed to us AUD 16,693.00, of which AUD 16,693.00 is outstanding.

Deposit and release

Release is standard. On the invoice terms AUD 17,664.00 falls due before release; received AUD 0.00; still to come AUD 17,664.00, chased on its own invoice. The documents go to the customer as normal.

No instalment is recorded on this invoice, so the whole invoice is due before release.

No release has been recorded on this desk for this trade.

Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.

Open invoices for Eastern Green Marketing, each with its state

Changes in Xero

Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.

What this trade made

Supplier bills against our purchase orders

• Grower Connect Pty Ltd bill INV-45675 / 1038334, AUD 12,672.00: Matched to the PO

No gross profit is published for this trade. no actual cost is held on the record at all

The most this trade can make is AUD 17,664.00: contribution before 3 charges that are not held. This is a CEILING and not a profit: every charge not held comes off it, and no total may absorb it.

Vision International's bills against the rate card

Billed above the card: AUD 406.00, a loss on this trade until Vision International credits it; it is on the board to query.

• Bill 00243180 / 1038334: AUD 406.00 over the card.
  The whole bill: billed AUD 4,021.00 as one sum (line 1 "Vision International Forwarding - 00242975"); the card prices the shipment at AUD 3,615.00 (International Freight, 2 AKE (1,920 kg, billed on the 2,000 kg minimum) AUD 3,600.00, Electronic Processing Fee AUD 15.00): AUD 406.00 over.

The weight Vision International's bills were struck on

• Bill 00243180: Weight billed under ours. Billed on 1,876.7 kg, below the 2,000 kg we expect (AUD 221.94 less). Recorded only: an undercharge is never raised. Recorded, not raised.

This is no actuals: no actual cost is held: no actual cost is held on the record at all.

The documents

The three a trade must be able to show

Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.

16 files sit in this trade's folder, of which 16 files are typed as a document and 0 files could not be typed from what they print.

What is waiting, and on whom

8 things are missing, behind 17 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.

The freight

Cost stack, current (struck 1 Oct 2026, on Vision's card of 28 Sep 2026)

Estimated cost AUD 15,576.64. That is AUD 40.56 a tray on 384 trays.

• international freight 1,536 kg at AUD 1.80 per kg gross: AUD 2,764.80
• daffpermit at AUD 123.00 per shipment, charged once: AUD 123.00
• daff tonnage 1.44 tonnes at AUD 1.28 per tonne net, AUD 1.28 a tonne (non-protocol): AUD 1.84
• electronic processing fee at AUD 15.00 per shipment, charged once: AUD 15.00
• produce 384 trays at AUD 33.00 per tray: AUD 12,672.00

Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate; the DAFF permit and tonnage are in it, priced above.

Freight from the Vision card issued 28 Sep 2026 (2026-09-28_Vision_rate_sheet_returned_by_Liam.xlsx), AIR (AKE columns) row 51.

Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00243180, AUD 4,021.00.

The dates, carrier, vessel and weights above are as recorded on the shipment; where one is missing, it prints as a gap and the forwarder's own document settles it.

The parties

Addresses and their state

Writing to us on this trade: Hanns Wong +6592963714; VIF Export bneexport@vision.com.au; Cherrelyn +6593895585; Jenny jenny@easterngreen.com.sg; Nathan Graham nathan.graham@vision.com.au.

The eleven stages

A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at DEPARTED.

This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.

What disagrees with the old record

Nothing the old record says about this trade disagrees with the evidence this record holds.

What has happened, in one order

Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.

Showing documents only. Show everything.

Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 10 Oct 2026 16:56 AEDT; email, exports@carterandassoc.com.au at 10 Oct 2026 18:18 AEDT; email, james@carterandassoc.com.au at 10 Oct 2026 18:18 AEDT; email, quenton@carterandassoc.com.au at 10 Oct 2026 18:18 AEDT; gmail history exports@carterandassoc.com.au at 10 Oct 2026 18:17 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 10 Oct 2026 03:29 AEDT; older mail read back, james@carterandassoc.com.au at 10 Oct 2026 03:29 AEDT; older mail read back, quenton@carterandassoc.com.au at 10 Oct 2026 03:29 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 10 Oct 2026 16:56 AEDT; files received, exports@carterandassoc.com.au at 10 Oct 2026 16:56 AEDT; trade states at 10 Oct 2026 18:09 AEDT; WhatsApp messages at 10 Oct 2026 18:14 AEDT; WhatsApp pictures at 10 Oct 2026 18:13 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.

The acts

James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.

At DEPARTED

What is owed while a trade sits here: the final invoice and packing list regenerated on the transport document and the certified weights, the forwarder holding them, the customer holding the final invoice and the pre-alert, and every original the destination requires dispatched with its courier and tracking number recorded. Late here means: an original is recorded as having to travel with no courier record.

Documents

Received by email

Send

Send the purchase order Send the commercial invoice and packing list Send the booking request

• issue a document
• record the transport document
• record an original that must travel
• record that an original travelled

What takes it forward

ARRIVED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.

• record arrival from the carriage holder's notice
• mark the invoice of record
• mark it reissued

Move it on

It is at DEPARTED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.

Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.

At any stage

• record an outside fact
• correct a fact
• link this message to a trade
• set a hold
• lift a hold
• open a question
• answer a question
• handled outside the system
• raise a gap
• settle a disagreement