Sky Fresh-Fruits Import & Exp, 400 White Flesh Nectarines 54mm-57mm Class and other goods to SIN, invoiced 25 Jan 2026, AUD 18,920.00 (1037992)
9 PAID INWhere it stands
- Where the goods are: booked with the carrier, not yet departed (the shipment record)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing; the invoice is paid
- What happens next: On hold: 1 question only James McNamara can answer is open on this trade. It is on the desk regardless; the questions are under "What is waiting, and on whom".. It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|---|---|---|
| White flesh nectarines | 104 | sell AUD 35.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| White flesh peaches | 104 | sell AUD 38.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| Ralli grapes | 96 | sell AUD 59.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
| Sweet Sapphire grapes | 96 | sell AUD 59.00, the unit it is per is not stated ledger invoice |
buy not stated landed or ex farm is not recorded |
The ledger
| document | counterparty | amount | state |
|---|---|---|---|
| bill 7523 |
S & G A SORRENTI T/AS linked by purchase order match |
AUD 2,392.00 paid AUD 2,392.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 26 Jan 2026 no term printed on it |
| bill 7808 / 1037992 |
INFANTINO UNITED FRUIT linked by named on the document |
AUD 1,872.00 paid AUD 0.00, outstanding AUD 1,861.60 instalment 1: 100% AUD 1,872.00 due 30 days from delivery, which has not happened and no departure stands in for it, from 30 days from delivery (James, 24 Sep 2026 23:59) |
Unpaid due not stated, Xero says 12 Mar 2026 no term printed on it |
| bill 1788 |
SJDC PRODUCE PTY LTD linked by purchase order match |
AUD 4,416.00 paid AUD 4,407.36, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 26 Feb 2026 no term printed on it |
| bill 00236152 |
VISION INTERNATIONAL linked by named on the document This document is also linked to 1038091, 1038104, 1038054, 1037996, 1037997, 1037998, 1038003, 1038009, 1038010, 1038017, 1038021, 1038039, 1038049, 1038052, 1038056, 1038058, 1038059, 1038066, 1038067, 1038068, 1038071, 1038075, 1038079, 1038090, 1038094, 1038107. Its own number names one trade, so the other link is a mis-link to be corrected at its source. Owner: Obsidian Advisory. |
AUD 118,357.25 paid AUD 118,357.25, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 25 Mar 2026 no term printed on it |
| credit note CN-1038199 |
SKY FRESH-FRUITS IMPORT & EXP. linked by named on the document |
AUD 960.00 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| credit note not stated |
INFANTINO UNITED FRUIT linked by named on the document |
AUD 10.40 paid not stated, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due not stated no term printed on it |
| invoice 1037992 |
SKY FRESH-FRUITS IMPORT & EXP. linked by named on the document |
AUD 18,920.00 paid AUD 17,960.00, outstanding AUD 0.00 no instalment is recorded against this document |
Paid due 8 Feb 2026 Payment terms and trade limits as per signed agreement between Companies unless otherwise |
Invoiced AUD 18,920.00, and the ledger carries nothing outstanding against it. Billed to us AUD 14,326.85, of which AUD 1,861.60 is outstanding.
Deposit and release
Release is standard. Our copy of Xero is too old to say what is paid today; payment is chased on its own invoice.
No instalment is recorded on this invoice, so the whole invoice is due before release.
No release has been recorded on this desk for this trade.
Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.
Open invoices for Sky Fresh-Fruits Import & Exp, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
Vision International's bills against the rate card
Nothing is billed above the card.
- Bill 00236152: not compared. the record does not hold the departure date (no shipment departure, waybill issue date or executed date is held)
| Trade P&L | total |
|---|---|
| Revenue | AUD 17,960.00 |
| Cost of goods | AUD 10,052.45 |
| Customer's claim | AUD 10.40 |
| Gross profit | AUD 7,897.15 |
| Gross margin (% of revenue) | 44.0% |
| Markup (% on cost) | 78.6% |
After the trade: quoted against billed
Not compared. The desk holds no quote stack for this trade (it was quoted before the desk priced quotes, or the stack was never written), so there is no quoted cost to set against the bills. The quote is a document in the trade folder and a quote of record is filed on Drive; its prices are not in the record as cost lines.
This trade is open, with its bills in. Reviewed 9 Oct 2026.
What it cost
From the Vision bills linked to the trade in the ledger.
| Billed | Lines | |
|---|---|---|
| Other charges | AUD 515.00 | Cartage / Loading (Vision bill 00236152) |
| Freight | AUD 3,805.20 | International Freight (Vision bill 00236152) |
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.
0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.
Dates
Its calendar
A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
6 messages came in on this trade with nothing going out after them. The oldest is Amy Gordon on 26 May 2026 14:05 AEST, 135 days ago: RE: Trade records clean-up, coordinated worklist. The last thing that went out from us on this trade was 25 May 2026 16:24 AEST.
2 things are missing, behind 2 open items: the same missing fact is filed once for each document it stops, so the rows below are the facts and the counts are the consequences. An age is how long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|---|---|
| Not held | Instalment 1 has no due date: it falls due on the grower delivering to the forwarder or cold store the order names, which has not happened yet. | James McNamara open 14 days no by-when set |
| unexplained credits | Three credit notes carry no recorded reason: CN-1038237 AUD 896.00 to Satoyu (the trade), CN-1038199 AUD 960.00 to Sky Fresh (the trade), CN1038091 AUD 5,145.60 (the trade, "as per Quenton email 07.07.2026", no such email held). What was each for, and is any of it recoverable from the grower? (1037922, 1037992, 1038091) | James McNamara open 15 days no by-when set |
Freight
The freight
The estimate
Cost so far held in more than one currency; not held: international freight, produce, produce, produce, produce.
Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate, and no DAFF permit or tonnage is priced in it either.
The card this estimate was struck from is not named on it.
| mode and carrier | document | dates | weights |
|---|---|---|---|
| air carrier not recorded, vessel or flight not recorded |
AWB 08153412391 | departed not stated arrived not stated |
gross weight not recorded chargeable weight not recorded |
Freight cost from the forwarder's bill in our copy of Xero: Vision International bill 00236152, AUD 118,357.25 (shared with another trade).
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
- Peru grape into Singapore: in its peak weeks over the next eight weeks, against our grape window (Sweet Globe, Autumn Crisp, Red Globe). Expect price pressure; time volume ahead of it or hold for the lull (Seasonal export calendars (USDA FAS GAIN annual reports and industry bodies), read 7 Oct)
- China grape into Singapore: in its peak weeks over the next eight weeks, against our grape window (Shine Muscat and Kyoho into South East Asia). Expect price pressure; time volume ahead of it or hold for the lull (Seasonal export calendars (USDA FAS GAIN annual reports and industry bodies), read 7 Oct)
- Singapore imports of grape in 2025: USD 63.6m. China 28%, USA 21%, Australia 19%, Korea 6% (UN Comtrade public preview, read 7 Oct)
- Singapore imports of stonefruit in 2025: USD 50.6m. USA 30%, Australia 27%, China 9%, Chile 7% (UN Comtrade public preview, read 7 Oct)
- Duty into Singapore: 0%; no preference to claim, no COO for duty. At the border, on top of duty: Goods and Services Tax on imports 9%. Rivals: US, Chile, Peru, South Africa, Egypt, New Zealand, China 0%. (Singapore Customs - Duties and Dutiable Goods Overview, read 1 Oct)
- Duty into Singapore: 0%; no preference to claim, no COO for duty. At the border, on top of duty: Goods and Services Tax on imports 9%. Rivals: US, Chile, Peru, South Africa, Egypt, New Zealand, China 0%. (Singapore Customs - Duties and Dutiable Goods Overview, read 1 Oct)
- Brent: UNVERIFIED, so no price direction is drawn. the second source differs by 20.3%, more than 15%. Futures USD 104.26 (Thu 8 Oct); US EIA Brent SPOT price (Europe) via FRED USD 125.44 (Tue 6 Oct) (Brent front-month futures (BZ=F), ICE via Yahoo Finance chart endpoint, read 8 Oct)
- grape: 0 of 3 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 8 Oct)
- stonefruit: 1 of 4 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 8 Oct)
- Singapore: Deepavali (Diwali) 8 Nov: a gifting and fruit demand peak in the Indian-diaspora and Indian trade; a public holiday. Sea freight to land before it should leave by c. 18 Oct; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
- Singapore: Christmas Day 25 Dec to 26 Dec: public holiday; a retail peak in the weeks before. Sea freight to land before it should leave by c. 4 Dec; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
- Singapore: Chinese New Year 6 Feb to 12 Feb: the largest fruit gifting season in the region (mandarins, grapes, pears); customs and ports close or slow for several days. Sea freight to land before it should leave by c. 16 Jan; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
- Singapore: Ramadan 8 Feb to 9 Mar (approximate; moon sighting): a month of evening fruit demand across the Gulf and Malaysia, with shortened working hours at ports and customs. Sea freight to land before it should leave by c. 18 Jan; expect a lull after, and rival origins shipping into the same window (Published festival calendars (Chinese New Year, Ramadan, Diwali), read 7 Oct)
Commodity outlook. Feeds last read 9 Oct, 09:52 am.
Who is on it
The parties
| role | who | where that came from |
|---|---|---|
| Customer | SKY FRESH-FRUITS IMPORT & EXP. | the counterparty record |
| Billed us | S & G A SORRENTI T/AS | a bill in the ledger |
| Billed us | INFANTINO UNITED FRUIT | a bill in the ledger |
| Billed us | SJDC PRODUCE PTY LTD | a bill in the ledger |
| Billed us | VISION INTERNATIONAL | a bill in the ledger |
| Grower | not named on this trade |
Addresses and their state
| counterparty | address | state |
|---|---|---|
| VISION INTERNATIONAL | Adam Downing adam.downing@vision.com.au | proved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Accounts bneaccounts@vision.com.au | proved |
| VISION INTERNATIONAL | VIF Export bneexport@vision.com.au | proved |
| VISION INTERNATIONAL | Gauresh Patel gauresh@vision.com.au | proved |
| VISION INTERNATIONAL | Hugh Philip hugh.philip@vision.com.au | proved |
| VISION INTERNATIONAL | Kaumil Patel kaumil.patel@vision.com.au | proved |
| VISION INTERNATIONAL | leanne.james@vision.com.au | proved |
| VISION INTERNATIONAL | Leigh Gadsby leigh@vision.com.au | proved |
| VISION INTERNATIONAL | Liam Fraser liam.fraser@vision.com.au | proved |
| VISION INTERNATIONAL | Mandy Collins mandy.collins@vision.com.au | proved |
| VISION INTERNATIONAL | Michael Thirgood mic@vision.com.au | proved |
| VISION INTERNATIONAL | nathan.graham@vision.com.au | proved |
| VISION INTERNATIONAL | Romer Tortoza romer.tortoza@vision.com.au | proved |
| VISION INTERNATIONAL | Sean McGrory sean.mcgrory@vision.com.au | proved |
| VISION INTERNATIONAL | Tennille Green tennille.green@vision.com.au | proved |
| INFANTINO UNITED FRUIT | +61400192367 | unproved |
| SJDC PRODUCE PTY LTD | Domenic Sergi +61400353278 | unproved |
| VISION INTERNATIONAL | +61416229659 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | +61478828849 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | Brandon +6583385833 | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | +6585181293 | unproved |
| VISION INTERNATIONAL | angela.thompson@vision.com.au, liam.fraser@vision.com.au, sean.mcgrory@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | bneexport@vision.com.au, liam.fraser@vision.com.au | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | Brandon Lim brandon.skyfresh@gmail.com | unproved |
| SJDC PRODUCE PTY LTD | Domenic Sergi domenic@sjdc.com.au | unproved |
| INFANTINO UNITED FRUIT | frank.infantino@bigpond.com | unproved |
| VISION INTERNATIONAL | Greg Firth greg.firth@vision.com.au | unproved |
| VISION INTERNATIONAL | liam.fraser@vision.com.au, bneexport@vision.com.au | unproved |
| VISION INTERNATIONAL | Pricing pricing@vision.com.au | unproved |
| SKY FRESH-FRUITS IMPORT & EXP. | skyfresh23@gmail.com | unproved |
Writing to us on this trade: Pauline Casilla pauline@obsidianadvisory.com.au; Amy Gordon amy@phytosanitaryservices.com.au; VIF Export bneexport@vision.com.au; Adam Downing adam.downing@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at PAID IN.
| stage | state, and what the evidence says | evidence |
|---|---|---|
| QUOTE needs our word |
not reached no priced offer is carried on this trade yet. The 710 quotes priced since 1 May 2026 are deliberately not seeded: 313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price by the exchange rate twice, so loading them would put figures on the record that nobody can acquit. That decision is recorded here rather than left silent. |
no evidence |
| ORDER needs our word |
not reached not evidenced, and the trade is past it. This is a hole. |
no evidence |
| TRADE OPENED needs our word |
reached dated 24 Jan 2026, on a document |
1 piece of evidence. Each move is a line on the timeline below. |
| BOOKED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DEPARTED needs document |
not reached nothing on this trade evidences it yet. |
no evidence |
| ARRIVED needs counterparty word |
not reached nothing on this trade evidences it yet. |
no evidence |
| DELIVERED needs our word |
not reached the proving document is not defined. James to state it. Until he states it, the only route is a trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
| INVOICED needs document |
part dated 25 Jan 2026, on a document. This stage needs BOTH the commercial invoice as a document on the trade AND a matching sales invoice in the ledger. The invoice document on the trade is the half that is missing. Owner: Obsidian Advisory. |
1 piece of evidence. Each move is a line on the timeline below. |
| PAID IN needs document |
reached dated not stated, with no grade recorded |
no evidence |
| PAID OUT needs document |
part dated not stated, with no grade recorded. Part settled: what was invoiced and what has been received both print below. |
no evidence |
| RECONCILED needs document |
not reached the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved, what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
a press James McNamara
strike the reconciliation
and 235 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: as billed, for James McNamara
and 248 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
and 207 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
strike the reconciliation
- raised costed against billed: Departmental permit and tonnage, for James McNamara
- raised costed against billed: International Freight, for James McNamara
- raised costed against billed: produce, for James McNamara
- raised invoiced against paid: Invoice 1037992, for James McNamara
and 268 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record_a_stage_change
- stage reached trade opened
and 9 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
raise a claim
and 14 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
raise a claim
and 14 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a press James McNamara
record an instalment term
- raised Instalment 1 has no due date: it falls due on the grower delivering to the forwarder or cold store the order names, which has not happened yet., for James McNamara
and 22 other columns the press wrote, which are the record's own keys and times rather than anything about the trade.
a question James McNamara
Is grower bill 7808 / the trade from Infantino, AUD 1,861.60 still due, genuinely outstanding, or was it settled outside the accounts before the old book closed the trade? (1037992)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Genuinely still outstanding, not settled outside the accounts. Xero shows grower bill 7808/1037992 (INFANTINO UNITED FRUIT), AUD 1,872.00 total less AUD 10.40 credited, AUD 1,861.60 due, status AUTHORISED, issued 26 Jan 2026, due 12 Mar 2026 — unpaid as at today (24 Sep 2026), roughly six months overdue, with no payment date and no correspondence found describing it as paid or written off. [Xero bill 7808/1037992 (INFANTINO UNITED FRUIT, AUTHORISED, amount due 1861.60, read Thu 24 Sep)].
a question James McNamara
Does AWB 08153412391 belong to this trade, to the trade, or to both consignments on the one flight? (1037991)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: AWB 08153412391 is held only in the reference of Xero invoice 1037992; both 1037991 and 1037992 flew on the one Sky Fresh flight. The record keeps it on 1037992, where the ledger puts it. [Xero invoice 1037992 reference].
a question James McNamara
Should 1037992A and the trade be brought into this record, given the stock movement and the shared correspondence with this trade? (1037991)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: 1037992A and 1037991 are not open in money in Xero, so under the handover's scope (older trades are brought across only where money is still open) they stay in the old book. [Xero invoices and bills read 23 Sep for the older-open selection; handover scope rule].
a question James McNamara
Do you accept the category 'not yet settled', or should this be re-categorised to reflect that no stage, folder or document evidence exists at all?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Money-open is defensible and should stand, on the unpaid Infantino grower bill (AUD 1,861.60, confirmed still due — see #2). It does not need re-categorising; what it hides is a genuine evidence gap (no stage evidenced, no folder, no documents, no shipment record) rather than a wrong category — that gap should be tracked separately, not solved by relabelling the trade. [Xero bill 7808/1037992 (AUD 1,861.60 due); open gap '1037992: no trade folder', 23 Sep 2026 14:45].
a question James McNamara
Who releases the hold, given the stated release condition refers to disagreements that were never opened?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The hold no longer keeps a trade off the desk; the release condition ('a person answers each open disagreement') cannot and need not be met on a trade with none open — the trade goes on the desk regardless, and any open questions ride on it. [master builder brief, 24 Sep 2026 06:20].
a question James McNamara
Three credit notes carry no recorded reason: CN-1038237 AUD 896.00 to Satoyu (the trade), CN-1038199 AUD 960.00 to Sky Fresh (the trade), CN1038091 AUD 5,145.60 (the trade, "as per Quenton email 07.07.2026", no such email held). What was each for, and is any of it recoverable from the grower? (1037922, 1037992, 1038091)
Amount in question: AUD 7,001.60 (the three credit notes in Xero). The same question stands on 1037922, 1038091. The review asked: "Does the AUD 960.00 credit note CN-1038199 of 25 Jan 2026 to Sky Fresh represent a claim, and if so what is its cause and figure, or was it a pricing adjustment?". Raised by the agents' review, run.
Still open. Nothing has come back on this.
what was said pauline@obsidianadvisory.com.au · in · email
Trade records clean-up, coordinated worklist
Pauline (Obsidian): "All good also on 1 and 2" (uninvoiced sales and Frutulip allocation); nothing said on item 6 claims.
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what was said Pauline Casilla · in · email · 2 of our mailboxes hold it
RE: Trade records clean-up, coordinated worklist
Hi All, All good also on 1 and 2. Thanks! Pauline Accountant
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what was said amy@phytosanitaryservices.com.au · in · email
Trade records clean-up, coordinated worklist
PSS (Amy): invoice values added to log; PSS removed from claims process so no notes on item 6 (claims list incl. 1038135).
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what was said Amy Gordon · in · email · 2 of our mailboxes hold it
RE: Trade records clean-up, coordinated worklist
Hi James, Thank you for your email, please see my notes below 😊 For the Trade Log and documentation (PSS) 3. Invoice values missing from the Trade Log (44 trades). These shipped and were invoiced (the sale is in Xero) but the Invoice Value column was left blank, so the log understates what was invoiced. Please write each value back from the commercial invoice. Trades: Now added:- 1037991, 1037992
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what was said quenton@carterandassoc.com.au · out · email
Trade records clean-up, coordinated worklist
Quenton to James: "very concise, good catch up" (quotes worklist incl. 1038135).
what was said Quenton Carter · out · email
Re: Trade records clean-up, coordinated worklist
very concise good catch up [only the opening of this message is held]
what was said james@carterandassoc.com.au · out · email
Trade records clean-up, coordinated worklist
James worklist item 6: 49 trades, including 1038135, carry a customer credit note in the accounts (about $103,296 total) but no claim recorded in the Trade Log; asks PSS to log claims and Obsidian to reconcile the Claims Log to Xero.
what was said James McNamara · out · email · 2 of our mailboxes hold it
Trade records clean-up, coordinated worklist
Hi Heidi and Pauline, As part of tightening our historical trade records, we have reviewed every trade against the accounts and the Trade Log. This is a single, coordinated worklist so the accounts (Obsidian) and the trade documentation (PSS) are brought into line together. Each item notes the evidence behind it and who we are asking to action it; please coordinate where an item touches both. *For
a payment S & G A SORRENTI T/AS
paid out AUD 2,392.00 · 7523
what was said carterandassoc@obsidianadvisory.com.au · in · email
RE: Various requests - Sky fresh
Pauline sends Sky Fresh statement as at 13 May 2026.
Statement for SKY FRESH-FRUITS IMPORT EXP. As At 13May2026.pdf not captured
what was said james@carterandassoc.com.au · out · email
RE: Various requests - Sky fresh
James: current SOA (not activity) please, ASAP.
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what was said carterandassoc@obsidianadvisory.com.au · in · email
RE: Various requests - Sky fresh
Pauline sends Sky Fresh activity statement and INV1038145 with credit request. Quoted James 13 May: Sky Fresh CNs and adjusted SOA needed; 'They expect these this morning to make payment'.
Activity Statement for SKY FRESH-FRUITS IMPORT EXP. 01Feb2026-13May2026.pdf not captured, Invoice 1038145 Credit Note CN-1038265.pdf not captured, Invoice 1038145.pdf not captured
a payment VISION INTERNATIONAL
paid out AUD 50,000.00 · 00236152
a payment VISION INTERNATIONAL
paid out AUD 68,357.25 · 00236152
a payment SJDC PRODUCE PTY LTD
paid out AUD 4,407.36 · 1788
what was said messaging-service@post.xero.com · in · email
Statement from Carter & Associates for SKY FRESH-FRUITS IMPORT & EXP.
Automated Xero statement to Sky Fresh as at 24 February 2026: $35168.00 overdue, $37444.00 due; no replies.
Statement for SKY FRESH-FRUITS IMPORT EXP. As At 24Feb2026.pdf not captured
what was said Exports · out · email · 2 of our mailboxes hold it
1037992 DOCUMENTS – SKY FRESH – QF035/30 – ETA: 30/01/26 5:05 pm - AWB: 081-5341 2391
Hi Team, Please find attached documents for 1037992 Please don’t hesitate to contact me should you have any queries.
image001.png not captured, Original 1 - (for Issuing Carrier) - 081-53412391.pdf not captured, 1037992 Commercial Invoice - Final.pdf not captured, 1037992 Packing List - Final.pdf not captured
what was said Exports · out · email · 2 of our mailboxes hold it
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Thankyou Adam, Please find the attached final inv and pl for traceability.
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what was said VIF Export · in · email · 2 of our mailboxes hold it
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Morning All Please see attached AWB and RFP. Adam Downing Export Operations Vision International Logistics [mobilePhone] | [emailAddress] adam.downing@vision.com.au<mailto:adam.downing@vision.com.au> [website] www.vision.com.au<https://www.vision.com.au/> [address] 729-739 MacArthur Avenue Central, Pinkenba QLD 4008, Australia [A
image002.png not captured, image003.png not captured, image004.png not captured, image005.png not captured, image006.png not captured, image007.png not captured, image008.png not captured, image009.png not captured, image010.png not captured, Original 1 - (for Issuing Carrier) - 081-53412391.pdf, QC1037992.pdf
what was said Exports · out · email · 2 of our mailboxes hold it
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Adam, Confirmed, Please assist to book the flight for today/ASAP on QF and advise flight details once available.
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a claim James McNamara
a customer claim, accepted AUD 10.40
As per "Trade records clean-up, coordinated worklist", Mon 25 May: James worklist item 6: 49 trades, including 1038135, carry a customer credit note in the accounts (about $103,296 total) but no claim recorded in the Trade Log; asks PSS to log claims and Obsidian to reconcile the Claims Log to Xero.
what was said VIF Export · in · email · 2 of our mailboxes hold it
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi All Peaches and nectarines arrived. Please check the labels for the grapes as attached are for this shipment. Adam Downing Export Operations Vision International Logistics [mobilePhone] | [emailAddress] adam.downing@vision.com.au<mailto:adam.downing@vision.com.au> [website] www.vision.com.au<https://www.vision.com.au/> [addres
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what was said Exports · out · email · 2 of our mailboxes hold it
RE: Carter & Associates - Purchase Order - 1037992A - 102 MIDNIGHT BEAUTY & 102 RALLI SEEDLESS
Hello, Please find attached updated Purchase Order for 1037992A to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
image001.png not captured, 1037992A PURCHASE ORDER - R W PASCOE - Update 1.pdf not captured
what was said Exports · out · email · 2 of our mailboxes hold it
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please see the below confirmed and final load for this Airfreight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - Sorrento delivering to MODE Monday - Tuesday 3. 96 X 9KG RALLI GRAPES (CLASS : EXPORT) - from 1037992A stock that RW PASCOE is delivering to MODE on Wednesday 4. 96 X 9
image001.png not captured, 1037992 Commercial Invoice - Update 3.pdf not captured, 1037992 Packing List - Update 3.pdf not captured
what was said Exports · out · email · 2 of our mailboxes hold it
Carter & Associates - Purchase Order - 1037992
Hello Dom, Please find attached Purchase Order for 1037992 to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
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what was said Adam Downing · in · email
Automatic reply: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Hello I am out of the office and returning on Wednesday 28/12. For any urgent enquries please contact bneexport@vision.com.au, otherwise we'll respond to you on our return. Thank you Adam Downing [only the opening of this message is held]
what was said quenton@carterandassoc.com.au · out · email
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Quenton: 'Yes'.
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what was said Quenton Carter · out · email · 2 of our mailboxes hold it
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Yes Kind regards, Quenton Carter | quenton@carterandassoc.com.au<mailto:quenton@carterandassoc.com.au> | <https://www.carterandassoc.com.au/>
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what was said exports@carterandassoc.com.au · out · email
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Phoebe Gordon asks Quenton to confirm a PO to SJDC for 96 Midnight Beauty.
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what was said Exports · out · email · 2 of our mailboxes hold it
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Confirming you want us to send a PO to SJDC for 96 Midnight Beauty?
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what was said quenton@carterandassoc.com.au · out · email
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Quenton: RWP for MELB 96 Ralli not 102; RWP has no Black Sapphire; send new PO to Dom at SJDC for 96 Sapphire at cost 46.00 not $40.00 landed. Quoted: 6 Ralli + 6 Midnight Beauty from stock 1037992A added to 1037991 Sky Fresh Singapore airfreight.
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what was said Quenton Carter · out · email · 2 of our mailboxes hold it
RE: 1037991 / 1037992 - SKY FRESH - GRAPE UPDATE
Please Note RWP for MELB 96 Ralli not 102 RWP do not have Black Sapphire SEND new Purchase Order to Dom at SJDC for 96 SAPPHIRE cost 46.00 not $40.00 landed as was RWP
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what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Apologies for the mess around. Please find the attached inv & pl, load updated as per below. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 102 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG - from 1037992A stock th [only the opening of this message is held]
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Apologies for the mess around. Please find the attached inv & pl, load updated as per below. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 102 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG - from 1037992A stock th
image001.png not captured, 1037992 Packing List - Update 2.pdf not captured, 1037992 Commercial Invoice - Update 2.pdf not captured
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached updated Invoice and Packing List to reflect the below change in stock for this airfreight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 96 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG - [only the opening of this message is held]
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached updated Invoice and Packing List to reflect the below change in stock for this airfreight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 96 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG -
image001.png not captured, 1037992 Packing List - Update 1.pdf not captured, 1037992 Commercial Invoice - Update 1.pdf not captured
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached updated Invoice and Packing List to reflect the below change in stock for this airfreight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 96 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG - [only the opening of this message is held]
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached updated Invoice and Packing List to reflect the below change in stock for this airfreight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday 3. 96 X 9KG RALLI GRAPES (CLASS : EXPORT) - G: 10KG -
image001.png not captured, 1037992 Packing List - Update 1.pdf not captured, 1037992 Commercial Invoice - Update 1.pdf not captured
what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992A - 102 MIDNIGHT BEAUTY & 102 RALLI SEEDLESS
Hello, Please find attached Purchase Order for 1037992A to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment ** [only the opening of this message is held]
what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992A - 102 MIDNIGHT BEAUTY & 102 RALLI SEEDLESS
Hello, Please find attached Purchase Order for 1037992A to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
image001.png not captured, 1037992A PURCHASE ORDER - R W PASCOE.pdf not captured
what was said Quenton Carter · out · email · 3 of our mailboxes hold it
1037992A ADDITIONAL VOLUME for Mode Melbourne
TRADE APPROVAL REQUEST -------------------------------------------------- **GM REVIEW - PROFIT SUMMARY** Est. Gross Profit (AUD): $1,509.60 Est. Gross Profit (%): 12.54% -------------------------------------------------- **A. TRADE FUNDAMENTALS** Trader: Quenton Trade Type: Mixed Order (Per Unit Buy/Sell) Customer Code: SKYFRESH Primary Supplier Code: R W PASCOE Total Est. Units: 204.00 **B. PRICI
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what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached preliminary invoice and pack list. [only the opening of this message is held]
what was said Exports · out · email
RE: 1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Team, Please find the attached preliminary invoice and pack list.
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a stage move who is not recorded · document
invoiced
invoice 1037992 for SKY FRESH-FRUITS IMPORT & EXP., AUD 18920, status PAID
a claim James McNamara
a customer claim, accepted AUD 960.00
As per "Trade records clean-up, coordinated worklist", Mon 25 May: James worklist item 6: 49 trades, including 1038135, carry a customer credit note in the accounts (about $103,296 total) but no claim recorded in the Trade Log; asks PSS to log claims and Obsidian to reconcile the Claims Log to Xero.
what was said Exports · out · email
1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Liam and Team, Please see start of email chain for this consignment - 1037992 Q has requested QF for this flight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday Preliminary documents to follow. Please request space and advi [only the opening of this message is held]
what was said Exports · out · email
1037992 - SKY FRESH - 104 NECT & 104 PEACHES - SINGAPORE
Hi Liam and Team, Please see start of email chain for this consignment - 1037992 Q has requested QF for this flight. 1. 104 X 10KG W/F NECTARINES 54mm-57mm (CLASS: EXPORT) - G: 11KG - Infintino delivering to MODE Monday - Tuesday 2. 104 X 10KG W/F PEACH 57mm-60mm (CLASSS: EXPORT) - G: 11KG - Sorrento delivering to MODE Monday - Tuesday Preliminary documents to follow. Please request space and advi
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what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992 - White Flesh Peaches
Hello, Please find attached Purchase Order for 1037992 to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment ** [only the opening of this message is held]
what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992 - White Flesh Peaches
Hello, Please find attached Purchase Order for 1037992 to be delivered to MODE Melbourne - C/o Vision for export airfreight. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment **
image001.png not captured, 1037992 PURCHASE ORDER - SORRENTI.pdf not captured
what was said exports@carterandassoc.com.au · out · email
Carter & Associates - Purchase Order - 1037992 - WHITE NECTARINES
Purchase Order 1037992 (white nectarines) sent to Frank Infantino, for delivery to MODE Melbourne c/o Vision for export airfreight; supplier asked to quote PO number on invoices.
1037992 PURCHASE ORDER - INFANTINO.pdf not captured
a stage move who is not recorded · document
trade opened
purchase order "1037992 PURCHASE ORDER - INFANTINO.pdf" for 1037992, attached to the message from exports@carterandassoc.com.au of 24 Jan 2026 18:59 AEDT ("Carter & Associates - Purchase Order - 1037992 - WHITE NECTARINES", email:19bef0436a3427f3). Read by the desk from the mail: the file name names this trade.
what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992 - WHITE NECTARINES
Hello, Please find attached Purchase Order for 1037992 to be delivered to MODE Melbourne - C/o Vision for export airfreight. Please confirm you have the stock to fill this order as soon as possible. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment ** Kind regard [only the opening of this message is held]
what was said Exports · out · email
Carter & Associates - Purchase Order - 1037992 - WHITE NECTARINES
Hello, Please find attached Purchase Order for 1037992 to be delivered to MODE Melbourne - C/o Vision for export airfreight. Please confirm you have the stock to fill this order as soon as possible. ** Please ensure this Purchase Order number is reflected in all references, such as invoices. Failure to assign this number may delay our reconciliation process and impact timely payment ** Kind regard
image001.png not captured, 1037992 PURCHASE ORDER - INFANTINO.pdf not captured
a document this platform · made here
commercial invoice
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory, SKY FRESH-FRUITS IMPORT & EXP., VISION INTERNATIONAL.
a document this platform · made here
credit note
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory.
a document this platform · made here
packing list
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory, SKY FRESH-FRUITS IMPORT & EXP., VISION INTERNATIONAL.
a document this platform · made here
purchase order
held by INFANTINO UNITED FRUIT, Triumph Accounting Pty Ltd T/A Obsidian Advisory, R W PASCOE PTY LTD, SJDC PRODUCE PTY LTD, VISION INTERNATIONAL.
a document this platform · made here
transport document
held by Triumph Accounting Pty Ltd T/A Obsidian Advisory, SKY FRESH-FRUITS IMPORT & EXP..
5 lines carry no time at all and sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 08:19 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 13:35 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 13:35 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 13:36 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 13:14 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 13:13 AEDT; trade states at 9 Oct 2026 13:08 AEDT; WhatsApp messages at 9 Oct 2026 13:35 AEDT; WhatsApp pictures at 9 Oct 2026 13:29 AEDT. Nothing after those times is on this timeline, whether or not it happened. A press is recorded before anything it would change, so a refusal and a failure leave the same trail as a success.
Actions on this trade
The acts
James McNamara, general manager, signed in on your own link. Every press below is recorded against this name. There is no way to press as somebody else, because there is no shared token and nothing in the address bar says who you are.
At TRADE OPENED
What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Late here means: any of the five is past its by-when.
Documents
| document | produced | it prints | |
|---|---|---|---|
| commercial invoice | not stated | no total on it | recorded with no file on this machine |
| credit note | not stated | no total on it | recorded with no file on this machine |
| packing list | not stated | no total on it | recorded with no file on this machine |
| purchase order | not stated | no total on it | recorded with no file on this machine |
| transport document | not stated | no total on it | recorded with no file on this machine |
Received by email
| file | from | arrived | where it is |
|---|---|---|---|
| Original 1 - (for Issuing Carrier) - 081-53412391.pdf | VIF Export | 30 Jan 2026 06:58 AEDT | in trade 1037992's 05_Freight |
| QC1037992.pdf | VIF Export | 30 Jan 2026 06:58 AEDT | in trade 1037992's 10_Correspondence |
| IMG_8167.jpeg | VIF Export | 29 Jan 2026 10:01 AEDT | not filed: <!DOCTYPE html> <!--[if lt IE 7]> <html class="no-js ie6 oldie" lang="en-US"> <![endif]--> <!--[if IE 7]> <html class="no-js ie7 oldie" lang="en-US"> <![endif]--> <!--[if IE 8]> <html class="no-js ie8 oldie" lang="en-US"> <![endif]--> <!--[if gt IE 8]><!--> <html class="no-js" lang="en-US"> <! |
| IMG_8169.jpeg | VIF Export | 29 Jan 2026 10:01 AEDT | in trade 1037992's 08_Claims |
Send
Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Press "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.
What takes it forward
BOOKED is reached by pressing one of its own acts, and INVOICED is reached by pressing one of its own acts. A press before its evidence exists comes back asking for the evidence; it is never an error and never drops what was typed.
Move it on
It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.
Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.