Heng Wan Fruit Enterprise, 1,260 cartons Navel oranges, AUD 60,858.00 (1038286)
4 BOOKED
1 QUOTE2 ORDER3 TRADE OPENED4 BOOKED5 DEPARTED6 ARRIVED7 DELIVERED8 INVOICED9 PAID IN10 PAID OUT11 RECONCILED
Customer
Heng Wan Fruit Enterprise
Product
Late Lane Navel oranges, Class 1, 18 kg carton
Air waybill or bill of lading
Not held
Folder
1038286 · HENG WAN FRUIT ENTERPRISE · Late Lane Navel oranges · Singapore · did not proceed
Where it stands
- Where the goods are: no shipment in flight (no booking, departure or arrival held)
- What the customer has been told: nothing yet
- Receivable: nothing yet; no invoice is raised
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a commercial invoice and a packing list.
What the customer has been told
| Booked | Not reached yet |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|
| Late Lane Navel oranges, Class 1, 18 kg carton |
819 cartons |
sell AUD 49.00 per carton
Declared at AUD 49.00 by Quenton Carter, 31 Jul 2026, via the old system. Source: old system trade log 1038286 line 1 at AUD 49.00; the desk to Heng Wan, 6 Aug 2026 19:50 AEST, "819 cartons ... AUD 49.00 per carton". Cancelled when Vision cancelled the 7 Aug booking. |
buy not stated
landed or ex farm is not recorded |
| Late Lane Navel oranges, Class 1, 18 kg carton |
441 cartons |
sell AUD 47.00 per carton
Declared at AUD 47.00 by Quenton Carter, 31 Jul 2026, via the old system. Source: old system trade log 1038286 line 2 at AUD 47.00; trade request form 1038292 (31 Jul 2026), the same two lines. |
buy not stated
landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under
payments and claims, each with its date, its counterparty and its currency.
What is above is the position; what is below is how it got there.
Open invoices for Heng Wan Fruit Enterprise, each with its state
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet.
0 cost lines are held against its cost stack so far. The desk strikes one for
itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|
| purchase order | 4 files in the folder are named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a commercial invoice and a packing list to anybody who
asks for them. That is not a stage it has failed to reach: it
is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the
timeline below under documents. This section answers only whether the trade can show its
papers, which is a different question from when each one was made.
14 files sit in this trade's folder, of which
7 files are typed as a document and 7 files could not
be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade,
so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
Nothing is open on this trade.
Freight
The freight
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
Supply outlook
- citrus: 3 of 6 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 03:10 pm.
Who is on it
The parties
| role | who | where that came from |
|---|
| Customer | HENG WAN FRUIT ENTERPRISE | the counterparty record |
| Grower | not named on this trade | |
Addresses and their state
| counterparty | address | state |
|---|
| HENG WAN FRUIT ENTERPRISE | hengwan@hengwanfruit.com |
unproved |
Writing to us on this trade: VIF Export bneexport@vision.com.au.
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it
every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the
highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at
once. This trade is at BOOKED.
| stage | state, and what the evidence says | evidence |
|---|
QUOTE
needs our word |
not reached
no priced offer is carried on this trade yet. The
710 quotes priced since 1 May 2026 are deliberately not seeded:
313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price
by the exchange rate twice, so loading them would put figures on the record that nobody can acquit.
That decision is recorded here rather than left silent. |
no evidence |
ORDER
needs our word |
not reached
not evidenced, and the trade is past it. This is a hole. |
no evidence |
TRADE OPENED
needs our word |
reached
dated not stated, on a document |
4 pieces of evidence. Each move is a line on the timeline below. |
BOOKED
needs counterparty word |
reached
dated not stated, on a document |
3 pieces of evidence. Each move is a line on the timeline below. |
DEPARTED
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
ARRIVED
needs counterparty word |
not reached
nothing on this trade evidences it yet. |
no evidence |
DELIVERED
needs our word |
not reached
the proving document is not defined. James to state it. Until he states it, the only route is a
trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
INVOICED
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
PAID IN
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
PAID OUT
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
RECONCILED
needs document |
not reached
the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved,
and on what, is on the timeline below under changes. A date there is the date the EVIDENCE
carries, which is not always the date the thing happened: a container that arrived on Monday and was reported
on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved,
what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is
one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
29 Sep 2026 16:03 AEST
what was said
Carter & Associates
· out
· email
Purchase Order 1038286 - VOID
James
1 attachment on this message and the record holds
it not at all.
29 Sep 2026 16:02 AEST
a press
James McNamara
send an email
and 17 other columns the press wrote, which are the
record's own keys and times rather than anything about the trade.
29 Sep 2026 08:52 AEST
a press
Quenton Carter
record_a_price
- product Navel oranges, Late Lane, 72 count, Class 1, 18 kg carton, quantity 441 cartons a commercial figure, sell price AUD 47.00 per carton a commercial figure
and 9 other columns the press wrote, which are the
record's own keys and times rather than anything about the trade.
29 Sep 2026 08:52 AEST
a press
Quenton Carter
record_a_price
- product Navel oranges, Late Lane, 56 count, Class 1, 18 kg carton, quantity 819 cartons a commercial figure, sell price AUD 49.00 per carton a commercial figure
and 9 other columns the press wrote, which are the
record's own keys and times rather than anything about the trade.
24 Sep 2026 07:12 AEST
a question
James McNamara
Is the trade dead, or held awaiting a rebooking Melbourne–Singapore? The record has the grower on hold and 'nothing is cancelled' as at 7 Aug (1038286).
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: LOST / not shipped stands — already settled. James ruled 1038286 (one of the two Heng Wan navel orders) never shipped; it closes as not shipped (LOST). [Master builder brief, 24 Sep 2026 05:20: '1038286 and 1038292 (Heng Wan navels): James ruled never shipped; both close as not shipped (LOST).'].
24 Sep 2026 07:12 AEST
a question
James McNamara
Should the customer be written to the record as Heng Wan Fruit Enterprise on the strength of our 6 Aug email to hengwan@hengwanfruit.com quoting the trade? (1038286)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Heng Wan Fruit Enterprise is corroborated as the intended customer by our own outbound email, and it is already a real Xero contact — no new contact needs creating. Since the trade closes LOST/never shipped (#1), writing the customer is for record completeness only and carries no P&L consequence. [Gmail 19fd67b477597b81, exports@carterandassoc.com.au to hengwan@hengwanfruit.com, 6 Aug 2026 19:50 Sydney: order 819 ctns Navel Late Lane 56ct at AUD 49.00/ctn + 441 ctns 72ct at AUD 47.00/ctn, 1,260 cartons Melbourne-Singapore, fruit confirmed with grower, not yet shipped. Xero contact 'HENG WAN FRUIT ENTERPRISE' (ce5ae05f-29af-4cc4-924f-bbd5133cc5a2) already exists, with 4 prior paid invoices (Feb-Mar 2026) — the handover's implication that this contact needs creating is wrong.].
24 Sep 2026 07:12 AEST
a question
James McNamara
Should the two lines be written from the 28 Jul PO to Mattina Fresh (819 @ AUD 36.00, 441 @ AUD 32.00) and the 6 Aug customer email (AUD 49.00 and AUD 47.00), or stay unwritten?
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: The figures are corroborated outside the old book on both sides — buy: 819 @ AUD 36.00 + 441 @ AUD 32.00 (PO email to Mattina Fresh); sell: AUD 49.00 and AUD 47.00 (customer email). They can be written for record completeness, but since the trade closes LOST/never shipped (#1), this has no P&L effect. [Gmail PO email to Mattina Fresh, 28 Jul 2026 11:52 Sydney: L1 56ct 819 ctn @ AUD 36.00 = AUD 29,484.00; L2 72ct 441 ctn @ AUD 32.00 = AUD 14,112.00; Gmail 19fd67b477597b81, 6 Aug 2026, sell AUD 49.00 / AUD 47.00.].
24 Sep 2026 07:12 AEST
a question
James McNamara
Which of S00203603, S00203600 and S00203214, if any, is the booking — and should S00203214 be moved to the trade and the trade? (1038286, 1038267, 1038290)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: S00203214 is confirmed as 1038267's booking, not 1038286's — Xero's own invoice reference for 1038267 reads 'AWB: S00203214'. It should be moved off 1038286. Which of S00203603 or S00203600 (if either) was actually 1038286's own booking is moot: the booking was cancelled and the trade never shipped (#1). [Xero invoice 558434a8-eb56-4d3d-bc11-b7e0a55daecb, '1038267', reference '1038267 AWB: S00203214'.].
Show all
57 lines — 49 older lines not printed.
18 lines carry no time at all and
sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 16:17 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:14 AEDT; WhatsApp messages at 9 Oct 2026 16:15 AEDT; WhatsApp pictures at 9 Oct 2026 16:13 AEDT. Nothing after those times is on this timeline, whether or not it happened.
A press is recorded before anything it would change, so a refusal and a failure leave the same
trail as a success.
The acts
No act can be pressed here: this surface is served with no way to tell one person from
another, and a press recorded against a name anybody could type is the record this build exists to replace.
Acts are recorded on the desk that knows who is signed in.