195 cartons Hass avocados, AUD 6,337.50 (1038311)
not placed
1 QUOTE2 ORDER3 TRADE OPENED4 BOOKED5 DEPARTED6 ARRIVED7 DELIVERED8 INVOICED9 PAID IN10 PAID OUT11 RECONCILED
Product
Hass avocados, Class 1
Air waybill or bill of lading
Not held
Folder
1038311 · TOTAL FRESH CONNECTION PTE LTD · Hass avocados · Singapore · did not proceed
Where it stands
- Where the goods are: booked with the carrier, not yet departed, since 13 Aug 2026 19:21 AEST (the mailbox2026-08|19ffa6db81f77bea)
- What the customer has been told: nothing yet; not yet told the freight was booked
- Receivable: nothing yet; no invoice is raised
- What happens next: It is being finished by hand, off the desk; nothing is sent on it from here. The folder still needs a purchase order, a commercial invoice and a packing list.
What the customer has been told
| Booked | Not told yet (this step was reached 13 Aug 2026 19:21 AEST) |
| Received by the forwarder | Not reached yet |
| Departed | Not reached yet |
| Arrived | Not reached yet |
Sold, bought and P&L
Sold and bought, invoiced and billed
The lines
| product | quantity | sell | buy |
|---|
| Hass avocados, Class 1 |
195 cartons |
sell AUD 32.50 per carton
Declared at AUD 32.50 by Quenton Carter, 14 Aug 2026, via trade request form. Source: invoiced under 1038312: Xero invoice 1038312 of 14 Aug 2026, 195 cartons on AWB 618-55465734 at AUD 32.50; trade request form 1038312 sell 32.5. |
buy not stated
landed or ex farm is not recorded |
The ledger
Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.
Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.
Every receipt in, every payment out and every claim is on the timeline below under
payments and claims, each with its date, its counterparty and its currency.
What is above is the position; what is below is how it got there.
Changes in Xero
Each change is described in plain words. Nothing is made in Xero until James or Quenton presses its button, and each one made is recorded as a draft note for Obsidian.
Raise a draft sales invoice from our commercial invoice
Replace a supplier bill's lines from the reissued supplier invoice
What this trade made
No result has been struck for this trade yet.
0 cost lines are held against its cost stack so far. The desk strikes one for
itself once the actual cost stack is complete — nothing here waits on a person to press it.
Documents
The documents
The three a trade must be able to show
| document | is it in the folder |
|---|
| purchase order | nothing in this folder is named as one |
| commercial invoice | nothing in this folder is named as one |
| packing list | nothing in this folder is named as one |
This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who
asks for them. That is not a stage it has failed to reach: it
is a paper it cannot produce. Owner: James McNamara.
Every document on this trade, each time it was issued, what it prints and who holds it, is on the
timeline below under documents. This section answers only whether the trade can show its
papers, which is a different question from when each one was made.
17 files sit in this trade's folder, of which
0 files are typed as a document and 8 files could not
be typed from what they print.
Dates
Its calendar
No dated event on this trade at all. No departure, no arrival, no due date and nothing owed by a date. A trade with no date on it is a trade nothing can chase.
A cut-off is not on this record: there is no column for one on the shipment or the trade,
so none can appear here however many are in the forwarder's mail.
What is waiting
What is waiting, and on whom
2 messages came in on this trade with nothing going
out after them. The oldest is
email on 8 Sep 2026 21:05 AEST,
30 days ago: Re: Total Fresh, SQ256/13, 618-55465734 - Commercial invoice and packing list.
The last thing that went out from us on this trade was
8 Sep 2026 20:50 AEST.
1 thing is missing, behind 1 open item: the same missing fact is filed once for each
document it stops, so the rows below are the facts and the counts are the consequences. An age is how
long the ITEM has been on the record, not how long the thing it describes has been true.
| what is missing | what it stops | who settles it |
|---|
| the customer |
The customer is not evidenced outside the old book (1038311) |
James McNamara
open 16 days
no by-when set |
Freight
The freight
No shipment is recorded on this trade.
Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.
No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.
Market
Market
Supply outlook
- avocado: 1 of 5 production regions have adverse weather in the next 7 days. Supply normal on weather alone (Bureau of Meteorology, state precis forecast, read 9 Oct)
Commodity outlook. Feeds last read 9 Oct, 04:30 pm.
Who is on it
The parties
| role | who | where that came from |
|---|
| Customer | not named on this trade | |
| Grower | not named on this trade | |
Addresses and their state
| counterparty | address | state |
|---|
| No address on this trade has been proved or disproved.
An address's state is a fact about the address: cherrelyn@easterngreen.com.sg bounced every morning for
five days while atanosoche@ was never written down. Owner: James McNamara. |
All eleven steps
The eleven stages
A stage is not a column anybody writes. It is a projection over the evidence, rebuilt from it
every time, so nothing here was asserted by a code path that happened to run. Where a trade sits is the
highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at
once. No consignment stage on this trade is evidenced at all.
| stage | state, and what the evidence says | evidence |
|---|
QUOTE
needs our word |
not reached
no priced offer is carried on this trade yet. The
710 quotes priced since 1 May 2026 are deliberately not seeded:
313 of those quotes carry no freight figure at all and the fan-out multiplies a foreign price
by the exchange rate twice, so loading them would put figures on the record that nobody can acquit.
That decision is recorded here rather than left silent. |
no evidence |
ORDER
needs our word |
not reached
nothing on this trade evidences it yet. |
no evidence |
TRADE OPENED
needs our word |
not reached
nothing on this trade evidences it yet. |
no evidence |
BOOKED
needs counterparty word |
not reached
nothing on this trade evidences it yet. |
no evidence |
DEPARTED
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
ARRIVED
needs counterparty word |
not reached
nothing on this trade evidences it yet. |
no evidence |
DELIVERED
needs our word |
not reached
the proving document is not defined. James to state it. Until he states it, the only route is a
trader recording delivery against one of four labelled proofs, and which one was used is stored. |
no evidence |
INVOICED
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
PAID IN
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
PAID OUT
needs document |
not reached
nothing on this trade evidences it yet. |
no evidence |
RECONCILED
needs document |
not reached
the cost stack has not been built yet, so there is nothing to strike a result against |
no evidence |
This table answers which of the eleven are evidenced and which are not. WHEN each one moved,
and on what, is on the timeline below under changes. A date there is the date the EVIDENCE
carries, which is not always the date the thing happened: a container that arrived on Monday and was reported
on Thursday is dated Thursday.
What disagrees with the old record
Nothing the old record says about this trade disagrees with the evidence this record holds.
Messages
What has happened, in one order
Everything the record holds on this trade — what was said, what was produced, what moved,
what was paid, what was pressed and what was asked — on one line each, newest first, in Sydney time. It is
one list and not seven, because a trader asking what happened on Tuesday should not have to read seven.
29 Sep 2026 08:53 AEST
a press
Quenton Carter
record_a_price
- product Hass avocados, Class 1, 28 and 30 count, quantity 195 cartons a commercial figure, sell price AUD 32.50 per carton a commercial figure
and 9 other columns the press wrote, which are the
record's own keys and times rather than anything about the trade.
25 Sep 2026 01:06 AEST
a press
James McNamara
remove a shipment
and 8 other columns the press wrote, which are the
record's own keys and times rather than anything about the trade.
24 Sep 2026 07:12 AEST
a question
James McNamara
Is the trade the same consignment as the trade under a second number, or a second consignment on AWB 618-55465734 that was never invoiced? (1038311, 1038312)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Same consignment under a second number — not a second flight. Every message about AWB 618-55465734 (Vision's AWB issue 13 Aug, Total Fresh's repeated requests, the commercial invoice sent 14 Aug) describes one consignment: 195 trays, invoiced as 1038312 for AUD 6,337.50. 1038311 carries no lines, no customer, no PO and no typed document anywhere in its 12 messages or 17 files — it is a bare row written by AI_INBOUND_AWB_INTAKE off the same waybill, matching the settled finding that 1038311 is an empty shell on 1038312's waybill. [Old estate trades row 1038311 L1: data provenance 'AI_INBOUND_AWB_INTAKE:Thu 13 Aug, 19:23', no supplier/product/quantity; Gmail 19ffa6db9e03f919 (Vision, 13 Aug 2026 09:21 Sydney); Gmail 1a0000a311b139c0 (14 Aug 2026 21:30 Sydney) CI 1038312, 195 trays, AUD 6,337.50, AWB 618-55465734].
24 Sep 2026 07:12 AEST
a question
James McNamara
If it is the same consignment, should the waybill and this trade number be retired from the trade so the consignment sits only? (1038312, 1038311)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Yes — retire 1038311; the consignment and waybill sit only on 1038312 (Xero invoice 1038312 PAID AUD 6,337.50; Vision freight bill 00241798/1038312 AUD 2,412.80). [Xero ACCREC 1038312 PAID AUD 6,337.50; Xero bill 00241798/1038312 AUD 2,412.80].
24 Sep 2026 07:12 AEST
a question
James McNamara
Should TOTAL FRESH be written as the customer on the old book's name match alone, or left empty until a document names it? (1038311)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Leave it empty. 1038311 is being retired as a duplicate shell of 1038312, which already correctly carries TOTAL FRESH as the customer. [Xero ACCREC 1038312 contact TOTAL FRESH].
24 Sep 2026 07:12 AEST
a question
James McNamara
If both trades share AWB 618-55465734, should Vision's bill 00241798 / the trade of AUD 2,412.80 be split between them, and on what basis? (1038312)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: No split — since 1038311 and 1038312 are one consignment, not two, the freight properly sits on 1038312 alone, as it already is (bill 00241798 is explicitly coded '/1038312'). [Xero bill 00241798/1038312 VISION INTERNATIONAL AUD 2,412.80].
24 Sep 2026 07:12 AEST
a question
James McNamara
If the trade is a second consignment, what trays, sizes and sell price should it carry (Quenton)? (1038311)
Answered from the records. Raised by the agents' review, run.
Answered 24 Sep 2026 07:12 AEST: Moot — 1038311 is not a second consignment (see 1038311#1), so there are no trays, sizes or sell price to set on it. [See 1038311#1].
9 Sep 2026 18:13 AEST
what was said
carterandassoc@obsidianadvisory.com.au
· in
· email
AP/AR Report 09/09/2026
(no specific reference to 1038326 in this message) AP/AR report cover note from Atul Sangvekar (Obsidian Advisory) dated 09/09/2026; figures only in linked Google Sheets (AR and AP) and attached xlsx files; body names no trade.
Outlook-lwmnqdil.png not captured, Outlook-nalha1wz.png not captured, Outlook-yvtjahxx.png not captured, Outlook-fseboy5c.png not captured, QC Fresh - AP Run 09.09.2026.xlsx not captured, 09092026 Carter___Associates_-_Aged_Receivables_Detail.xlsx not captured
Show all
26 lines — 18 older lines not printed.
4 lines carry no time at all and
sit at the end.
Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 9 Jul 2025 07:00 AEST; the carriage feed at 9 Oct 2026 13:48 AEDT; email, exports@carterandassoc.com.au at 9 Oct 2026 17:05 AEDT; email, james@carterandassoc.com.au at 9 Oct 2026 17:05 AEDT; email, quenton@carterandassoc.com.au at 9 Oct 2026 17:05 AEDT; gmail history exports@carterandassoc.com.au at 9 Oct 2026 17:05 AEDT; gmail history james@carterandassoc.com.au at 9 Oct 2026 08:23 AEDT; older mail read back, exports@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, james@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, quenton@carterandassoc.com.au at 9 Oct 2026 02:53 AEDT; older mail read back, recipients lane at 9 Oct 2026 05:13 AEDT; purchase mail at 9 Oct 2026 15:43 AEDT; files received, exports@carterandassoc.com.au at 9 Oct 2026 14:51 AEDT; trade states at 9 Oct 2026 16:47 AEDT; WhatsApp messages at 9 Oct 2026 17:03 AEDT; WhatsApp pictures at 9 Oct 2026 17:04 AEDT. Nothing after those times is on this timeline, whether or not it happened.
A press is recorded before anything it would change, so a refusal and a failure leave the same
trail as a success.
The acts
No act can be pressed here: this surface is served with no way to tell one person from
another, and a press recorded against a name anybody could type is the record this build exists to replace.
Acts are recorded on the desk that knows who is signed in.