MK Fruits Store PLT, 192 cartons Strawberries, PER to KULTrade 1038342

Sold and bought, invoiced and billed

The lines

The ledger

Nothing in the ledger is linked to this trade. A ledger document with no link is a gap owned by Obsidian Advisory, not a guess.

Invoiced not stated, and the ledger carries nothing outstanding against it. Billed to us not stated, and the ledger carries nothing outstanding against it.

Every receipt in, every payment out and every claim is on the timeline below under payments and claims, each with its date, its counterparty and its currency. What is above is the position; what is below is how it got there.

Open invoices for MK Fruits Store, each with its state

Changes in Xero

Nothing is made in Xero until James or Quenton chooses to make it, and each one made goes to Obsidian as a draft note.

What this trade made

GP not stated on the cost stack, current (an estimate on the rate sheet, not struck on a bill): the international freight and the produce (no buy price is on the record) are not priced yet, so a gross profit would be most of the sell; it is stated once they are on the stack.

No result has been struck for this trade yet. 9 cost lines are held against its cost stack so far. The desk strikes one itself once every cost is billed; nobody needs to do anything for it.

The documents

The three a trade must be able to show

This trade cannot show a purchase order, a commercial invoice and a packing list to anybody who asks for them. That is not a stage it has failed to reach: it is a paper it cannot produce. Owner: James McNamara.

Every document on this trade, each time it was issued, what it prints and who holds it, is on the timeline below under documents. This section answers only whether the trade can show its papers, which is a different question from when each one was made.

0 files sit in this trade's folder, of which 0 files are typed as a document and 0 files could not be typed from what they print.

Its calendar

• 16 Oct 2026 Owed by us: Answer Stefan Zayn (ZaynCo) about "New Order - 1 AKE - AUSTRALIAN STRAWBERRIES - MK Fruits Store Plt - ETA KUL 20/Oct" (16 Oct 2026 17:17 AEDT) James McNamara settles it due today

A cut-off is not on this record: there is no column for one on the shipment or the trade, so none can appear here however many are in the forwarder's mail.

What is waiting, and on whom

Open on this trade: send the purchase order to the grower, request the booking from VISION INTERNATIONAL and make the commercial invoice and packing list. Each is under “What happens next”.

• On every strawberry load to KUL, send Grower Connect the Malaysia label template (3P tray label and health punnet label, completed with QC-Fresh Pty Ltd t/as Carter & Associates exporter details) with the instruction to apply the labels before packing and before delivery to JAS Perth.
• Apply MK Fruits' Malaysian 3P label to every tray and the Malaysian health label to every punnet, from MK Fruits' templates completed with our exporter details (QC-Fresh Pty Ltd t/as Carter & Associates), before the fruit is packed. Files: MK Fruits tray label (3P) - strawberries_13102026.xlsx, MK Fruits punnet label (health) - strawberries_13102026.xlsx. (Learnt on 1038335.)
  /data/documents/outbound/kul_labels/MK Fruits tray label (3P) - strawberries_13102026.xlsx
  /data/documents/outbound/kul_labels/MK Fruits punnet label (health) - strawberries_13102026.xlsx

They go to the grower with the purchase order.

The freight

Cost stack, current (struck 16 Oct 2026, the rate sheet it was struck on is not named on it)

Cost so far AUD 74.00; not held: freight (no gross weight a unit is held until the grower and the pack are named), produce (no grower is named, so no buy price).

• Market requirements (labels, certificates, permits): AANZFTA certificate of origin, for the buyer's duty exemption, AUD 50.00 a consignment 1 consignment at AUD 50.00 per consignment: AUD 50.00
• Market requirements (labels, certificates, permits): Malaysian import permit (MAQIS), obtained by the importer, the buyer's cost (the importer): AUD 0.00
• Market requirements (labels, certificates, permits): labels: by the grower (in the buy price): AUD 0.00
• Phytosanitary certificate, not required for entry (MICoR): AUD 0.00
• DAFF permit 1 consignment at AUD 24.00 per consignment: AUD 24.00 billed by DAFF (direct)

Not in this estimate: DAFF inspection fees and any other DAFF charge billed to Carter and Associates direct are not in this estimate; the DAFF permit is in it, priced above; daff tonnage.

The rate sheet this estimate was struck from is not named on it.

No shipment is recorded on this trade.

Freight cost not known: no forwarder bill is linked to this trade in our copy of Xero, and none is in its folder. The rate card is a list rate and is a quoting figure, never a cost. Liam Fraser can supply the invoice. Owner: James McNamara.

No departure or arrival date, carrier, vessel or weight is recorded on this shipment yet: each is read off the forwarder's own document, and prints as a gap until then.

The parties

Addresses and their state

Writing to us on this trade: Haziq Idris haziq.zaynco@outlook.com; Stefan Zayn stefan.zaynco@outlook.com; Stefan Zayn +60102223240.

The eleven stages

Each stage is read from the evidence we hold. Where a trade sits is the highest of the first seven; what it owes is the last four, and a trade can be invoiced and on the water at once. This trade is at TRADE OPENED.

This table answers which of the eleven are evidenced and which are not. WHEN each one moved, and on what, is on the timeline below under changes. A date there is the date the EVIDENCE carries, which is not always the date the thing happened: a container that arrived on Monday and was reported on Thursday is dated Thursday.

What disagrees with the old record

Nothing the old record says about this trade disagrees with the evidence this record holds.

What has happened, in one order

Everything we hold on this trade, one line each, newest first, in Sydney time: what was said, what was produced, what moved, what was paid, what was done on the desk and what was asked.

Showing claims only. Show everything.

Nothing of that kind is on this trade.

Capture stops where the channels stopped: body backfill exports@carterandassoc.com.au at 7 Oct 2025 16:10 AEDT; body backfill james@carterandassoc.com.au at 6 Oct 2026 21:08 AEDT; the carriage feed at 16 Oct 2026 18:46 AEDT; email, exports@carterandassoc.com.au at 16 Oct 2026 19:44 AEDT; email, james@carterandassoc.com.au at 16 Oct 2026 19:44 AEDT; email, quenton@carterandassoc.com.au at 16 Oct 2026 19:46 AEDT; gmail history exports@carterandassoc.com.au at 16 Oct 2026 19:46 AEDT; gmail history james@carterandassoc.com.au at 16 Oct 2026 19:46 AEDT; older mail read back, exports@carterandassoc.com.au at 16 Oct 2026 06:54 AEDT; older mail read back, james@carterandassoc.com.au at 16 Oct 2026 07:52 AEDT; older mail read back, quenton@carterandassoc.com.au at 16 Oct 2026 07:52 AEDT; the people on our sent mail, read back at 9 Oct 2026 05:13 AEDT; purchase mail at 16 Oct 2026 19:34 AEDT; files received, exports@carterandassoc.com.au at 16 Oct 2026 18:46 AEDT; files received, james@carterandassoc.com.au at 16 Oct 2026 13:34 AEDT; files received, quenton@carterandassoc.com.au at 16 Oct 2026 13:35 AEDT; trade states at 16 Oct 2026 19:33 AEDT; WhatsApp messages at 16 Oct 2026 19:43 AEDT; WhatsApp pictures at 16 Oct 2026 19:34 AEDT. Nothing after those times is on this timeline, whether or not it happened.

James McNamara, general manager, signed in on your own link. Everything you do below is recorded under this name. Nobody can act as somebody else: no link is shared and nothing in the address bar says who you are.

At TRADE OPENED

What is owed while a trade sits here: grower acknowledgement with a ready date, customer acknowledgement, preliminary invoice and packing list delivered, booking request with the forwarder, sales invoice in the ledger with one due date per instalment. Overdue here when: any of the five is past its by-when.

Received by email

Send

Nothing on this trade has been issued by this desk yet, so there is nothing to send from here. Use "issue a document" to produce the purchase order, commercial invoice and packing list; each gets a Send. Documents handed over from the old system are on Drive, not on this machine, and are not sent from here.

• issue a document
• record a purchase order that went out
• rebuild the cost stack

What takes it forward

BOOKED is reached through one of its own buttons below, and INVOICED is reached through one of its own buttons below. A button used before its evidence is held asks for the evidence, and nothing typed is lost.

• record the booking confirmation
• accept or reject a dearer or re-routed booking
• record certified weights
• mark the invoice of record
• mark it reissued

Move it on

It is at TRADE OPENED. The estate moves a card itself when the evidence lands; moving it by hand asks what shows it, and the trade's own messages and documents are the taps.

Only stages ahead of this one. A card that has gone forward wrongly is put right with “correct a fact”, which writes the old value, the new one, who and when; walking a trade backwards through the stages would leave the record saying it happened twice.

At any stage

• record an outside fact
• correct a fact
• link this message to a trade
• set a hold
• lift a hold
• open a question
• answer a question
• handled outside the system
• name a missing fact
• settle a disagreement

Change, claim or end this trade

Amend the trade: the quantity, a price, the product, the booking, the customer or the grower, with what it touches said before you confirm. Cancel the trade: the reason, and the unwinding still to do said before you confirm. Raise a claim: against the customer, the grower or the forwarder, with the amount. Record a credit note: the amount and why; it produces the paper and sends nothing. Each asks one thing at a time, and an amendment or a cancellation says what it touches and waits for your confirm before anything changes.

• amend the trade
• cancel the trade
• raise a claim
• record a credit note